8 results for Office Assistant in Willis, TX

Office Assistant

Houston, TX
onsite
Contract / Temporary to Hire
19 - 21 USD / Hourly
We are looking for a highly organized and detail-oriented Office Assistant to join our team in Houston, Texas. In this Contract to permanent position, you will play a critical role in supporting the vehicle maintenance team by ensuring regulatory compliance and maintaining accurate documentation. This position offers an excellent opportunity to contribute to a dynamic environment within the transportation industry. Responsibilities: • Review and verify vehicle-related documents, including insurance, registration, and maintenance records, to ensure compliance with Department of Transportation regulations. • Communicate with station teams to collect and follow up on missing or incomplete electronic forms and paperwork. • Organize and maintain both digital and physical filing systems, ensuring all records are easily accessible and up to date. • Perform accurate data entry and keep records current to support compliance efforts. • Prepare detailed compliance reports and assist with regulatory audits as needed. • Utilize Microsoft Office Suite, including Outlook, Excel, and Word, for communication and documentation purposes. • Act as a liaison between the maintenance, regulatory, and operations teams to streamline processes and ensure smooth communication. • Scan, copy, and file documents as required to support clerical and administrative tasks.
2026-04-06T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary
30 - 33 USD / Hourly
The Executive Assistant provides high-level administrative and organizational support to attorneys and senior management in a law firm. With a foundation in Marketing, this role not only facilitates efficient daily operations but also assists in client relations, firm branding, and digital communication initiatives.Responsibilities:<ul><li>Manage calendars, schedule meetings, coordinate appointments, and prepare meeting materials for attorneys and senior staff.</li><li>Prepare, proofread, and edit correspondence, presentations, and legal documents.</li><li>Maintain client files and ensure confidentiality of sensitive information.</li><li>Support billing, invoicing, and time management processes for attorneys.</li><li>Organize firm events, seminars, and networking activities, leveraging marketing expertise.</li><li>Assist with internal and external communications, including newsletters, social media posts, or website updates.</li><li>Liaise between clients, external partners, and firm management to ensure seamless communication.</li><li>Conduct market research and compile reports to support business development and marketing strategies.</li><li>Support the firm’s branding and public relations initiatives in collaboration with marketing staff.</li><li>Manage travel arrangements and expense reporting.</li><li>Implement office procedures to promote efficiency and a positive firm culture.</li></ul>
2026-04-01T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-03-13T00:00:00Z

Legal Assistant

Houston, TX
onsite
Permanent
50000 - 55000 USD / Yearly
We are looking for a dedicated and detail-oriented Legal Assistant to support our legal team in Texas. This role is integral to the efficient operation of our team, providing administrative and organizational assistance across various legal processes. The ideal candidate will have a strong ability to manage case files, coordinate deadlines, and assist with litigation tasks. Responsibilities: • Provide comprehensive administrative support to attorneys and paralegals, ensuring the smooth management of legal cases. • Organize, scan, track, and save legal documents, including filings from federal, state, and arbitration courts. • Maintain case details, deadlines, and parties in the Litify system for accurate record-keeping. • Assist in filing new complaints, coordinate with process servers, and follow up on service status. • Prepare and file Pro Hac Vice applications and Notices of Appearance, including ordering Certificates of Good Standing when required. • Support discovery processes by collecting, reviewing, and organizing responses, stamping documents, and preparing redactions. • Coordinate deposition schedules, including securing client availability and scheduling court reporters or videographers. • Assist with large-scale mailings, such as notices and settlement checks, by preparing envelopes and managing postage. • Facilitate mediation preparation by calendaring deadlines, ensuring payments, and organizing discovery materials. • Help attorneys and paralegals prepare for trial by managing trial binders, exhibits, and ensuring client readiness.
2026-04-01T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary
17 - 18 USD / Hourly
We are looking for a detail-oriented Office Services Associate to join our team on a contract basis in Houston, Texas. This role involves supporting daily office operations, including reprographics, mail services, and other administrative tasks, while maintaining a high standard of customer service. The ideal candidate will thrive in a fast-paced environment and contribute to the smooth functioning of back-office services. Responsibilities: • Perform reprographic tasks, including printing, copying, and scanning, according to job tickets and established procedures. • Manage mail services by receiving, sorting, and distributing physical and digital correspondence. • Monitor and troubleshoot basic issues with office equipment, such as printers and copiers, ensuring timely resolution. • Maintain logs and records of completed tasks to ensure proper documentation and accountability. • Ensure all work is completed within designated deadlines and communicate any delays to supervisors or clients. • Load office machines with supplies such as paper and toner, ensuring they are ready for use. • Adhere to company and client site policies to maintain compliance and operational efficiency. • Handle sensitive and confidential documents with the utmost care and discretion. • Conduct quality assurance checks on completed work to meet service standards. • Assist with additional tasks such as reception duties, hospitality services, and audio/visual support as needed.
2026-04-03T00:00:00Z

Receptionist

Houston, TX
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Houston, Texas. In this role, you will be the first point of contact for visitors and clients, ensuring smooth communication and efficient administration. This position offers an excellent opportunity to contribute to a dynamic environment while showcasing your communication and multitasking skills. Responsibilities: • Greet visitors and clients warmly, directing them to the appropriate personnel or departments. • Answer and manage multi-line phone systems, transferring calls effectively and handling inquiries with care. • Sort and distribute incoming mail and deliveries promptly. • Maintain confidentiality while handling sensitive documents and information. • Coordinate with managers and clients to address any job-related or deadline issues. • Perform additional administrative projects and tasks as assigned. • Operate switchboard systems efficiently, ensuring smooth call management. • Collaborate with team members to ensure seamless office operations. • Provide general support to office staff, including scheduling and document preparation.
2026-03-23T00:00:00Z

Mailroom Clerk

Houston, TX
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Mailroom Clerk to join our team on a contract basis in Houston, Texas. In this role, you will be responsible for handling reprographics tasks, including print and scan jobs, and ensuring the smooth operation of mailroom activities. This position requires technical proficiency and a commitment to delivering high-quality results in a fast-paced environment. Responsibilities: • Handle reprographics tasks such as copying, printing, and scanning documents according to client requests. • Operate production printers and copiers, including managing job queues and configuring processing settings. • Perform finishing tasks using equipment like binders, laminators, cutters, and hole drills based on job specifications. • Maintain document quality by conducting thorough checks before, during, and after production. • Load and replenish copiers with paper and toner as needed to ensure uninterrupted operations. • Troubleshoot basic equipment issues and coordinate service calls when necessary. • Communicate effectively with managers and clients to address job requirements or deadline concerns. • Ensure accuracy and attention to detail in all mailroom and reprographics tasks. • Regularly lift up to 50 pounds and stand for extended periods to complete assignments efficiently.
2026-03-30T00:00:00Z

Accounting Clerk

Houston, TX
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Accounting Clerk to join our team in Houston, Texas, on a contract basis. In this role, you will assist with a variety of accounting tasks, including accounts payable, documentation management, and clerical duties. This is a great opportunity to contribute your expertise and organizational skills to support our financial operations. Responsibilities: • Process accounts payable transactions, ensuring accuracy and timely payments. • Manage accounts receivable functions, including tracking and recording incoming payments. • Perform data entry tasks to maintain accurate financial records. • Handle invoice processing and reconciliation to ensure compliance with company policies. • Organize and maintain financial documents for accessibility and security. • Support clerical activities related to accounting operations. • Collaborate with team members on assigned projects to meet organizational goals. • Utilize QuickBooks and other accounting software to manage financial data efficiently. • Address discrepancies and resolve issues related to financial transactions. • Assist in preparing reports and summaries for management review.
2026-04-06T00:00:00Z