10 Results for Office Assistant Jobs in Willis, TX

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Executive Assistant

Houston, TX
onsite
Temporary to Hire
28 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to leadership in a fast-moving, multifaceted environment based in Houston, Texas. This contract-to-permanent position is designed for a highly capable individual who can manage shifting priorities, protect executive time, and handle sensitive matters with excellent judgment. The role requires someone who can operate confidently across business and personal priorities while keeping communication, scheduling, and follow-through exceptionally organized. Responsibilities: • Manage an intricate executive calendar, aligning meetings, events, travel, and priority commitments across multiple areas of responsibility. • Oversee domestic and international travel planning, including itineraries, logistics, accommodations, and schedule changes as needed. • Serve as a central point of coordination for communications with executives, advisors, investors, board contacts, and other key stakeholders. • Prepare high-quality briefing materials, presentations, correspondence, and meeting documents to support executive decision-making. • Monitor action items and deadlines to help ensure strategic initiatives and leadership commitments stay on track. • Handle confidential information with discretion while responding to routine and urgent matters in a timely and organized manner. • Anticipate upcoming needs, identify potential scheduling or operational conflicts, and implement practical solutions with limited direction. • Support meetings, events, and special projects by coordinating logistics, materials, and follow-up activities. • Improve administrative workflows and office procedures to increase efficiency and strengthen executive support operations.
2026-10-02T00:00:00Z

Legal Assistant

Suite 3050, TX
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Contract Legal Assistant to support a busy legal team in Texas. This role serves as a key operational partner by keeping case materials organized, maintaining accurate court-related calendars, and assisting attorneys and paralegals with day-to-day litigation support. The ideal candidate is detail-oriented, comfortable working with court filings and legal records, and able to manage multiple administrative priorities in a fast-paced environment. Responsibilities: • Support attorneys and paralegals with daily administrative and litigation-related tasks to help matters progress efficiently. • Organize, scan, save, and maintain legal records, filings, and case materials while keeping matter information current in Litify, including parties, deadlines, and court details. • Monitor federal, state, and arbitration filings, review applicable court rules and judge-specific procedures, and enter all resulting deadlines into the case calendar. • Assist with the initiation of new matters by preparing complaint filings, coordinating service of process, and following up with process servers as needed. • Prepare and submit notices of appearance, pro hac vice documentation, notices of consent, and related supporting materials, including obtaining certificates of good standing when required. • Provide discovery support by gathering information, organizing document productions, indexing materials, and preparing files for release through redaction and Bates labeling. • Coordinate deposition logistics by confirming availability, scheduling vendors such as court reporters or videographers, saving transcripts, and tracking post-deposition deadlines. • Enter and transfer information from legal documents into structured Excel files with a strong focus on accuracy and consistency. • Assist with high-volume mailings by preparing envelopes, organizing outgoing correspondence, and supporting distribution of notices, certified mail, and settlement-related packages. • Help the legal team prepare for mediation and trial by tracking related deadlines, confirming client obligations, organizing exhibits, and assembling case binders.
2026-10-01T00:00:00Z

Legal Assistant

Houston, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Legal Assistant to support a short-term Contract assignment based in Houston, Texas. In this role, you will work closely with government agencies to gather required paperwork, secure necessary signatures, and maintain accurate records related to legal name-change documentation. This opportunity is well suited to someone who remains composed under pressure, communicates effectively, and can navigate complex administrative processes with persistence and attention to detail. Responsibilities: • Coordinate outreach to government offices to obtain required forms, updates, and procedural guidance for name-change related matters. • Gather supporting records and secure completed signatures so documents are ready for submission to the appropriate agencies. • Maintain organized files that verify completed name changes and ensure documentation is stored accurately for future reference. • Follow up consistently with agency representatives to clarify requirements, confirm next steps, and resolve delays in processing. • Manage high-volume phone communication, including extended hold times and redirected calls, to reach the correct department or contact. • Track the status of outstanding documentation and communicate progress, obstacles, and completion updates in a timely manner. • Prepare and submit legal paperwork through electronic filing systems when needed, ensuring accuracy and compliance with filing requirements.
2026-10-05T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a dependable Office Services Associate to support daily operational services for a client site. This is a Contract position focused on document production, mail handling, and general back-office support in a detail-oriented, fast-moving environment. The role also assists with related service needs, such as front desk, facilities, hospitality, and audio/visual support when needed, while maintaining strong service standards and accuracy. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work accurately in designated tracking logs. • Complete day-to-day tasks related to copy, print, scan, document intake, and mail distribution while following established service procedures. • Organize assignments based on urgency and service commitments to ensure materials are processed and delivered within required timeframes. • Communicate promptly with supervisors or client contacts regarding changing priorities, production challenges, or deadline concerns. • Identify and resolve routine equipment issues and replenish paper, toner, and other materials needed to keep machines operating efficiently. • Conduct quality checks on finished work to verify accuracy, presentation, and completeness before delivery. • Follow company and client workplace policies, including confidentiality, safety, and workplace standards. • Support additional onsite service functions as needed, including reception, hospitality, facilities coordination, and audio/visual assistance. • Handle physical materials and packages, including lifting items up to 50 pounds and remaining on your feet for much of the shift. • Use supplies and equipment responsibly to help control cost and reduce waste.
2026-10-07T00:00:00Z

Receptionist

Houston, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Houston, Texas. This position is ideal for someone who enjoys creating a strong first impression while keeping administrative tasks organized and on schedule. The role combines customer-facing responsibilities with clerical support and requires confidence using Microsoft Office applications in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Manage front desk activity by coordinating guest check-ins, handling messages, and maintaining an orderly reception area. • Provide administrative support through document preparation, data entry, scheduling assistance, and routine office coordination. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create correspondence, update records, manage calendars, and prepare basic reports or presentations. • Monitor office communications and respond to general requests promptly to help maintain smooth day-to-day operations. • Organize files, maintain accurate administrative records, and assist with clerical tasks that support internal departments. • Coordinate meeting logistics, including room preparation, calendar updates, and distribution of relevant materials. • Support ongoing office processes and assist with additional administrative assignments as business needs evolve.
2026-09-17T00:00:00Z

Legal Secretary

Houston, TX
onsite
Temporary / Contract
33 - 38 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support legal staff in a fast-paced office environment. This long-term contract position requires someone who can keep legal documents organized, manage deadlines with precision, and ensure filings are completed accurately and on time. The ideal candidate is highly dependable, communicates clearly, and is comfortable handling administrative and case-related support responsibilities. Responsibilities: • Prepare, format, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines. • Maintain calendars by coordinating hearings, meetings, appointments, and other time-sensitive commitments. • Transcribe dictated notes, correspondence, and legal materials into clear and accurate documents. • Track filing dates, court deadlines, and case milestones to help keep matters moving efficiently. • Organize, update, and manage legal files, records, and related documentation for easy retrieval and accuracy. • Communicate with courts, clients, and internal team members in a timely manner regarding scheduling and document status. • Review documents for completeness, formatting consistency, and proper submission requirements before filing. • Provide day-to-day administrative support to legal staff, including document handling, correspondence, and case coordination.
2026-10-02T00:00:00Z

Facilities Assistant

the Woodlands, TX
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for a detail-oriented Facilities Assistant to support day-to-day workplace and real estate coordination for a Contract position based in Atlanta, Georgia. In this role, you will help keep office operations organized by managing administrative activities tied to leases, vendors, utilities, and workspace setup. The position requires strong follow-through, excellent communication, and the ability to handle multiple priorities while working with internal teams and external partners. This opportunity is well suited to someone who enjoys creating order, solving operational issues, and ensuring important tasks are completed accurately and on time. Responsibilities: • Coordinate communication with landlords, service providers, and internal departments to support smooth facilities and office operations. • Maintain organized lease records and verify that documentation is complete, current, and easy for stakeholders to access. • Review real estate and facilities data for accuracy, investigate inconsistencies, and follow through on necessary updates. • Arrange the purchase, delivery, and installation of furniture and workplace equipment for new or existing office spaces. • Track furniture and equipment information in internal asset records to support compliance and inventory visibility. • Request and distribute Certificates of Insurance for office locations as needed to satisfy landlord and vendor requirements. • Assist with vendor and landlord account setup activities related to invoicing and payment processing. • Share finalized lease details with internal business partners so operational and financial teams have the information they need. • Oversee utility start and stop requests and coordinate with external providers to confirm account activation and billing setup. • Support work managed through facilities and service tools, including platforms such as Confluence or Jira Service Management, when applicable.
2026-10-07T00:00:00Z

Accounting Clerk

Houston, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are seeking an Accounting Clerk to join a small, collaborative accounting team. This is a contract-to-hire opportunity with a strong focus on accounts receivable, cash applications, and day-to-day accounting support. Responsibilities<ul><li>Process accounts receivable and cash applications</li><li>Post customer payments and transactions to bank accounts</li><li>Enter and process accounting vouchers</li><li>Assist with AP/AR activities </li><li>Research and resolve payment or posting discrepancies</li><li>Maintain accurate accounting records and supporting documentation</li><li>Provide general accounting and administrative support</li><li>Assist with front desk coverage as part of the role</li></ul>
2026-10-06T00:00:00Z

Accounting Clerk

Houston, TX
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an entry-level Accounting Clerk to join our team on a contract basis. This opportunity is ideal for someone who enjoys organized, focused work and wants to grow from file management and office support into broader accounting and administrative responsibilities. The role offers hands-on training and exposure to essential financial processes, making it a strong fit for someone eager to build practical experience in an organized office environment. Responsibilities: • Organize, sort, and maintain physical and digital records so documents are easy to retrieve and accurately stored. • Provide day-to-day clerical assistance, including routine office support and general administrative tasks. • Assist the accounting and administrative staff with daily operational needs and shifting team priorities. • Capture clear and thorough notes during training and apply established procedures with consistency and accuracy. • Work closely with colleagues across the office to help complete shared tasks and support workflow needs. • After the initial training period, help prepare and distribute certified lien correspondence according to monthly deadlines. • Contribute to billing and invoicing activities as responsibilities expand through training. • Build working knowledge of QuickBooks, Paycom, and internal company processes to support accounting operations. • Complete additional administrative and accounting-related assignments as needed by the team.
2026-10-02T00:00:00Z

Trial Legal Assistant

Houston, TX
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a Trial Legal Assistant to support attorneys and legal staff in a fast-paced litigation practice. This role focuses on coordinating high-volume administrative and case-related work, preparing court-ready materials, and keeping matters organized across multiple deadlines and venues. The ideal candidate brings strong judgment, discretion, and the ability to manage competing priorities while maintaining strong working relationships with clients, counsel, and internal teams. Responsibilities: • Coordinate attorney schedules, track key litigation dates, and help ensure court deadlines are recorded accurately and met on time. • Draft, edit, and finalize a wide range of legal documents, including pleadings, motions, discovery materials, correspondence, and internal memoranda. • Handle filing and service activities for matters in state, federal, appellate, and arbitration forums, including electronic submissions and delivery coordination when needed. • Review documents for formatting, completeness, and procedural compliance before distribution, filing, or service to outside parties. • Support case administration by opening new matters, initiating conflict checks, and maintaining organized electronic and physical files throughout the matter lifecycle. • Assist with meeting logistics, case-related projects, and day-to-day administrative needs for multiple attorneys and legal team members. • Use online legal resources to locate cases and conduct basic legal research in support of attorney requests. • Maintain trusted working relationships with clients, attorneys, court personnel, and staff while safeguarding confidential information at all times.
2026-09-03T00:00:00Z

10 results for Office Assistant in Willis, TX