We are looking for an experienced and detail-oriented Administrative Assistant to join our team in Houston, Texas. This contract-to-permanent position is ideal for someone eager to learn and grow in a dynamic office environment. The role requires excellent communication skills, attention to detail, and proficiency in administrative tools and processes.<br><br>Responsibilities:<br>• Manage inbound and outbound calls efficiently and courteously.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Perform accurate data entry and maintain organized records.<br>• Handle email correspondence promptly and effectively.<br>• Schedule appointments and manage calendars for team members.<br>• Utilize Microsoft Excel for data analysis and reporting tasks.<br>• Create and edit documents using Microsoft Word and PowerPoint.<br>• Coordinate office activities and ensure smooth daily operations.<br>• Maintain a detail-oriented appearance and demeanor at all times.
We are looking for an Administrative Assistant to join our team in Houston, Texas. This Contract-to-Permanent position offers an exciting opportunity to support critical operational functions and contribute to the continuous improvement of organizational processes. The ideal candidate will bring strong administrative skills and a proactive mindset to assist in various projects and ensure smooth coordination across teams.<br><br>Responsibilities:<br>• Manage and maintain information across multiple platforms, including databases, SharePoint, websites, and project tracking systems.<br>• Handle administrative tasks related to Certificates of Insurance, account assignments, and documentation requests.<br>• Prepare performance reports and interpret key performance indicators to support decision-making.<br>• Track and oversee the renewal of permits and certifications to ensure compliance.<br>• Provide administrative support to the North America team, ensuring efficient workflow and communication.<br>• Collaborate on projects, assist with policy rollouts, and support communication initiatives as directed by senior management.<br>• Coordinate schedules, appointments, and meetings to facilitate seamless operations.<br>• Monitor email correspondence and respond promptly to inquiries, ensuring clear and effective communication.<br>• Perform data entry and maintain accurate records to support organizational goals.
<p>We are looking for a detail-oriented Office Assistant to join our team on a part-time, contract basis in Houston, Texas. This role is ideal for someone with strong organizational skills and a proactive approach to supporting day-to-day office operations. </p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls and provide excellent customer service to address inquiries effectively.</p><p>• Perform clerical tasks such as filing, scheduling, and organizing office documents.</p><p>• Assist with billing functions, including processing invoices and maintaining accurate records.</p><p>• Utilize accounting software systems to support financial operations and ensure data accuracy.</p><p>• Update and maintain customer information within CRM systems.</p><p>• Coordinate office activities to ensure workflow efficiency and timely completion of tasks.</p><p>• Support various administrative duties, including preparing reports and correspondence.</p><p>• Collaborate with team members to handle ad hoc projects and assignments.</p><p>• Maintain office supplies inventory and order replacements as needed.</p><p>• Ensure adherence to company policies and procedures in all administrative processes.</p>
<p>We are seeking a polished and professional Accounting Clerk to join our client's dynamic and buttoned-up team on a full-time, temporary basis. This assignment is an excellent opportunity for a detail-oriented individual to provide critical support to the Accounts Payable and administrative teams.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Accounts Payable & Expense Reports:</p><p><br></p><p>Enter Accounts Payable (AP) transactions and employee expense reports into the Deltek system with precision.</p><p>Assign expenses to the appropriate General Ledger (GL) accounts for accurate financial reporting.</p><p>Export spreadsheets into Excel for data manipulation and reporting purposes.</p><p>Convert invoices to Adobe PDF format and attach them to reports for approval by the reviewing manager (Michelle).</p><p>Handle AMEX expense uploads and ensure compliance with company procedures.</p><p>Administrative Support & Reception Backup:</p><p><br></p><p>Cover reception duties during lunch hours.</p><p>Provide backup support to the administrative assistant for overflow or priority tasks.</p><p>Perform general administrative duties, including filing, data entries, and document handling.</p><p>Assist with HR-related tasks, as needed, when workload volume is lower.</p><p>Daily Coordination:</p><p><br></p><p>Regularly check company emails to monitor and manage daily tasks.</p><p>Utilize daily task spreadsheets to organize and prioritize responsibilities effectively.</p><p>Summary of Work Environment & Expectations:</p><p><br></p><p>Full-time, on-site role (Monday to Friday, 9:00 AM to 5:00 PM).</p><p>Parking is provided.</p><p>Professional appearance required to align with the company's polished and buttoned-up culture.</p><p>Join a collaborative team environment where adaptability and professionalism are key.</p><p>Requirements:</p><p><br></p><p>Strong attention to detail and ability to manage multiple priorities simultaneously.</p><p>Proficiency with Excel, Adobe Acrobat, and data entry systems like Deltek (or similar software).</p><p>Comfortable performing accounting tasks and stepping into administrative duties as needed.</p><p>Exceptional organizational skills, reliability, and a polished demeanor.</p>
Start up Technology Company is seeking an Executive Assistant with Office Management experience. Will be responsible for supporting high level Executives, heavy calendaring, travel arrangements, meetings, presentations, events and expense reports. Advanced Microsoft Excel and PowerPoint are required and Degree is highly desired. Must have excellent written and verbal communication abilities and 5+ years previous experience supporting high level Management.
<p>We are in the search for an Assistant Controller to join an established, growing sales and service company located in Houston, Texas. As an Assistant Controller, you will be crucial in managing all aspects of our accounting functions. Your role will require you to oversee the preparation of financial statements, handle month-end and year-end closings, and support annual audits and tax filings. You will also be in charge of developing accounting policies and procedures, as well as implementing technological solutions to enhance our reporting capabilities.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the accurate and timely preparation of financial statements</p><p>• Manage the month-end and year-end closing processes, ensuring all journal entries and reconciliations are accurate</p><p>• Support annual audits and tax filings by supplying necessary documentation and analysis</p><p>• Develop and implement accounting policies, procedures, and controls to ensure compliance and internal control</p><p>• Implement technological solutions and ERP enhancements to automate tasks and improve reporting capabilities</p><p>• Continually evaluate and enhance revenue recognition, billing, AR and AP processes to streamline operations and improve accuracy and efficiency</p><p>• Develop and maintain procedural documentation to standardize processes and facilitate training for team members</p><p>• Supervise and manage the accounting staff, fostering a dynamic and evolving environment</p><p>• Utilize high competence with office software, particularly spreadsheet tools, to manage accounting tasks</p><p>• Use your experience with software such as Dynamics F& O and Power BI to enhance your work efficiency.</p>
<p>Roberrt Half is seeking an Assistant Controller with homebuilding industry experience to join our dynamic, fast-paced team. This role is integral to managing financial reporting, budgeting, forecasting, cash management, and lender relationships for our homebuilding client. The ideal candidate has a minimum of 5 years of experience in a senior accounting role with a homebuilder, strong GAAP knowledge, and advanced Excel skills. This position offers an exciting opportunity to drive financial strategy, implement process improvements, and contribute to notch homebuilding firm. </p><p><br></p><p>DUTIES & RESPONSIBILITIES: </p><p>• Prepare, review, and help manage the process for weekly, monthly, and quarterly financial reports for management review that track key performance measures (i.e., sales, starts, closings, revenues, cost of sales, expenses, inventory, build times, cash, debt, etc.). </p><p>• Manage the annual business unit budgeting process including budget preparation, formulation, project management, presentation, and execution. </p><p>• Manage the ongoing analysis of company performance vs. budget (including detailed variance analysis) and updates to outlook and forecast. </p><p>• Oversee the preparation of monthly, quarterly, and annual financial statements. </p><p>• Work with CPA firms on annual financial review/audit and tax return preparation. </p><p>• Monitor economic, industry/peer, and corporate developments by analyzing available information from publications, public company and agency data, and other sources. </p><p>• Oversee cash management operations including cash forecast, reconciliations, funding/transactions, and account management in compliance with controls, guidelines, and policies. </p><p>• Manage lender relationships by ensuring compliance with loan covenants and lender reporting. </p><p>• Identify areas in need of process improvement and be a catalyst for change by driving automation, documenting workflow, and leveraging business intelligence tools. </p><p>• Review and approve all home closings and construction loans/home starts. </p><p>• Lead and manage accounting staff. </p><p>• Other duties as assigned. </p><p><br></p>
<p>Our Client a Global Consulting Firm located in Downtown Houston, TX is seeking an Executive Assistant. The Executive Assistant must have 4+ years experience supporting 3-4 C-Level Executives with complex calendar management, travel arrangements, correspondences, expense reports, and ad-hoc projects. The Executive Assistant must be proactive and have the ability to work independently. This is a direct hire role paying up to 80K plus bonus and benefits working a hybrid office/home schedule.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to C-Level executives</p><p>• Efficiently manage and coordinate executives' calendars</p><p>• Handle travel arrangements meticulously for executives</p><p>• Process expense reports timely and accurately</p><p>• Manage correspondences and communications effectively</p><p>• Undertake ad-hoc projects as required</p><p>• Utilize Microsoft Office Suites and Concur for administrative tasks</p><p>• Operate independently and proactively in managing tasks</p><p>• Maintain a balance between office and home schedule</p>
<p>We are offering an exciting opportunity for a Treasury Analyst in Houston, Texas. As a key member of our team, you will be responsible for a variety of treasury and accounting functions across our industry. Your work will be pivotal in maintaining financial stability and ensuring efficient operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Utilize your knowledge of Microsoft Excel and SAP S/4HANA to manage and analyze financial data.</p><p>• Handle all accounting functions with high accuracy and attention to detail.</p><p>• Conduct account reconciliation on a regular basis to ensure accuracy of financial records.</p><p>• Manage Accounts Receivable (AR) to ensure timely and accurate payment processing.</p><p>• Analyze Financial Statements to identify trends, anomalies, and opportunities for improvement.</p><p>• Carry out auditing tasks as required, ensuring compliance with financial regulations and standards.</p><p>• Act as a point of contact for financial inquiries, providing prompt and accurate responses.</p><p>• Monitor and manage customer accounts, taking appropriate action as needed.</p><p>• Maintain up-to-date knowledge of industry trends and developments to inform financial decision-making.</p><p>• Continuously strive for process improvement in all aspects of the treasury function.</p>
<p>We are in search of an Assistant Controller to join a growing company near the Energy Corridor. The selected candidate will play a key role in our finance department, specifically in managing month-end closing processes, financial reporting, and supporting operations leaders. This role will also involve driving improvement initiatives and managing the billing and credit collection team.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage the month-end closing process, specifically tasks related to operations such as Work in Progress and A/P Accruals.</p><p>• Conduct extensive financial analyses for a project cost accounting system and prepare detailed reports on project and business unit performance.</p><p>• Act as a key resource for Operations Leaders, aiding in understanding their P& L and initiating proactive actions.</p><p>• Drive initiatives to improve cash generation, specifically through the management and development of the Billing and Credit and collection team.</p><p>• Lead the annual budget process and quarterly forecasts, ensuring coordination between operations and Finance central teams.</p><p>• Oversee all Capex and restructuring payback analysis.</p><p>• Lead process improvement initiatives, focusing on automation, reinforcing internal controls, and reducing costs.</p><p>• Coordinate and provide information related to operations for internal and external audits.</p><p>• Collaborate with the Corporate Controller to implement processes that comply with local, state, and federal government reporting requirements.</p><p><br></p><p>For confidential consideration, please send your resume to [email protected].</p>
We are looking for a detail-oriented and versatile Executive Assistant to provide essential support to the leadership team of a small family-owned business. This role is ideal for someone who thrives in a collaborative environment and can efficiently handle a variety of administrative and operational tasks. The successful candidate will play a key role in ensuring the smooth day-to-day functioning of the company.<br><br>Responsibilities:<br>• Coordinate and manage the leadership team's schedules, including appointments, meetings, and calendar updates.<br>• Organize and prepare documents, reports, and presentations for internal and external communication.<br>• Arrange travel plans, including booking flights, accommodations, and creating detailed itineraries.<br>• Serve as a key point of contact between the leadership team and staff, ensuring effective communication and task follow-up.<br>• Plan and execute special projects, such as managing vendors and organizing company events.<br>• Maintain an organized office environment by overseeing supplies and ensuring operational efficiency.<br>• Track and process business expenses, manage invoices, and assist with bookkeeping activities.<br>• Handle sensitive and confidential information with the utmost professionalism and discretion.<br>• Support personal tasks for the leadership team, including managing appointments, personal travel, and household logistics.<br>• Anticipate needs and propose solutions to streamline operations and improve efficiency.
<p><strong>Position Overview:</strong></p><p><strong>We’re seeking a strategic finance leader to oversee our accounting and payroll operations, ensure financial integrity, and deliver actionable insights that drive the firm forward. This role also supports key HR functions, helping to foster a strong, people-first culture.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all core accounting functions, including general ledger, A/P, A/R, payroll, fixed assets, and inventory.</li><li>Lead month-end, quarter-end, and year-end closes; prepare accurate GAAP-compliant financial statements.</li><li>Maintain strong internal controls and ensure regulatory compliance.</li><li>Deliver timely financial reports and variance analyses to guide leadership decisions.</li><li>Oversee banking relationships and online banking activities.</li><li>Lead budgeting and forecasting in collaboration with firm leadership.</li><li>Coordinate external audits and ensure readiness.</li><li>Hire, mentor, and develop accounting team members; promote a culture of continuous improvement.</li><li>Maintain up-to-date accounting policies and procedures.</li><li>Ensure compliance with tax regulations and manage filings in coordination with external partners.</li><li>Improve accounting processes for greater efficiency and accuracy.</li><li>Support HR operations including hiring, onboarding, benefits, PTO, and insurance administration.</li></ul><p><br></p><p><br></p><p><br></p>
We are offering an exciting opportunity for a Sr. Litigation Paralegal in Houston, Texas. This role will be pivotal in servicing all phases of the legal system, under the supervision of an attorney. The successful candidate will be responsible for tasks including litigation support, drafting documents, monitoring deadlines, conducting legal research, and managing communication with stakeholders.<br><br>Responsibilities:<br>• Efficiently process and manage new client files for mediations, hearings, depositions, arbitrations, and mediations.<br>• Oversee and train legal assistants, Jr. paralegals, and summer law clerks.<br>• Conduct legal research, extensive trial preparation, attend trials, and manage documents.<br>• Draft correspondence, pleadings, and e-filings as needed.<br>• Provide litigation support for trial preparation, mediation, and depositions, including preparing witnesses for trial.<br>• Adhere to office policies and procedures at all times.<br>• Monitor and comply with discovery deadlines and deadlines per scheduling order as well as various state and federal courts’ policies.<br>• Manage, organize, and maintain documents in both paper and electronic systems in line with the firm’s retention policy.<br>• Perform document review, document production, and manage communication with stakeholders.<br>• Collaborate and coordinate with experts and witnesses as needed.
