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6 results for Office Assistant in Willis, TX

Administrative Assistant

Katy, TX
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for a proactive Administrative Assistant to support contract coordination and day-to-day administrative activities for an on-site team in Texas. This contract position with permanent potential is ideal for someone who is highly organized, comfortable working independently, and confident managing details across multiple steps of the contract process. The role serves as a key point of coordination between sales, estimating, operations, and other internal partners to help keep projects moving efficiently. Responsibilities: • Coordinate incoming customer agreements by reviewing documents for completeness, organizing records, and preparing them for internal processing. • Act as a central point of communication between estimating, sales, operations, and other stakeholders to keep contract-related tasks on schedule. • Enter and maintain contract information in internal systems with a high degree of accuracy and attention to detail. • Track the progress of agreements through each approval and operational step, following up as needed to prevent delays. • Support project logistics by ensuring documentation is properly routed and shared with the appropriate teams. • Handle general administrative duties such as answering inbound calls, assisting visitors, and providing front-office support when needed. • Maintain organized electronic and physical files so documents can be accessed quickly and audited easily. • Provide flexible coverage during busy periods or team absences, including occasional additional hours when business needs require it.
2026-07-01T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary to Hire
29 - 30 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support daily operations for a busy division in the construction industry based in Houston, Texas. This contract opportunity is ideal for someone who can balance administrative coordination, office management, and executive support in a fast-paced environment. The role requires strong attention to detail, sound judgment, and the ability to keep meetings, communications, and workplace logistics running smoothly. Responsibilities: • Oversee day-to-day office operations, including replenishing supplies, coordinating printer upkeep, and maintaining orderly shared spaces such as conference rooms. • Arrange division meetings and internal events by handling scheduling, logistics, and on-site preparation to ensure a seamless experience. • Process recurring utility invoices related to model homes and specification properties with accuracy and timeliness. • Review community and company web content to identify needed updates and support a consistent online presence. • Maintain and update the division’s social media activity in alignment with business needs and brand standards. • Receive incoming packages and deliveries, document receipt when needed, and route items to the appropriate recipients. • Administer office mail distribution and organize outgoing correspondence to support efficient communication flow. • Track and distribute homeowner keys and access fobs while maintaining accurate records. • Coordinate orders for business cards, name badges, and other administrative materials required by the division. • Provide broad administrative support to divisional leadership, including handling ad hoc assignments and helping manage scheduling priorities.
2026-07-01T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-06-26T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
16.5 - 17.5 USD / Hourly
We are looking for an Office Services Associate to support daily back-office operations for client teams. This is a contract position with the potential to become a longer-term opportunity based on business needs and performance. The role focuses on copy, mail, scanning, and related office support services in a fast-paced office setting, while maintaining accuracy, confidentiality, and strong customer service. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately in designated logs. • Complete copying, scanning, mail handling, and document intake tasks in line with established service standards and turnaround expectations. • Organize assignments by urgency and workflow requirements to ensure projects are processed and delivered on schedule. • Communicate promptly with clients and leadership regarding deadlines, status updates, or issues that may affect completion of work. • Perform routine quality checks on completed materials to maintain consistency, accuracy, and a clear presentation. • Resolve basic equipment and machine issues when possible and escalate more complex problems to the appropriate support contact. • Support additional front-of-house or office operations needs, such as reception, hospitality, and audio/visual assistance, as required. • Handle confidential records and sensitive information with discretion while following company policies and operational procedures. • Load and replenish paper, supplies, and related materials for office equipment, and assist with physically moving items up to 50 pounds when needed.
2026-07-01T00:00:00Z

Receptionist

Houston, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Houston, Texas. This position is ideal for someone who enjoys creating a strong first impression while keeping administrative tasks organized and on schedule. The role combines customer-facing responsibilities with clerical support and requires confidence using Microsoft Office applications in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Manage front desk activity by coordinating guest check-ins, handling messages, and maintaining an orderly reception area. • Provide administrative support through document preparation, data entry, scheduling assistance, and routine office coordination. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create correspondence, update records, manage calendars, and prepare basic reports or presentations. • Monitor office communications and respond to general requests promptly to help maintain smooth day-to-day operations. • Organize files, maintain accurate administrative records, and assist with clerical tasks that support internal departments. • Coordinate meeting logistics, including room preparation, calendar updates, and distribution of relevant materials. • Support ongoing office processes and assist with additional administrative assignments as business needs evolve.
2026-07-02T00:00:00Z

Assistant I, Administrative

Houston, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support HR-related employee services in Houston, Texas. This Long-term Contract position focuses on handling employee inquiries, maintaining accurate records, and coordinating with internal teams to deliver timely, high-quality support. The role requires strong communication, organization, and follow-through while working in a hybrid schedule of onsite Monday through Thursday and remote on Friday. Responsibilities: • Manage incoming employee questions related to HR policies, procedures, and workplace practices, ensuring each request is addressed promptly and accurately. • Record, track, and close employee interactions in electronic systems while maintaining complete and organized documentation. • Support the resolution of escalated concerns by coordinating with internal HR teams and other departments to provide effective follow-up. • Contribute to onboarding and team development by assisting with the training of new staff members and sharing process knowledge. • Collaborate with shared services groups such as payroll, benefits, recruiting, IT, and security to ensure employee support activities are completed thoroughly. • Maintain filing systems, prepare reports, update templates, conduct research, and organize department materials as needed. • Process employee pay-related updates, including merit increases, promotions, and compensation adjustments, and verify that all required information is entered correctly. • Respond to routine payroll, timekeeping, and benefits questions, serving as a point of contact between employees, managers, and service teams to resolve issues. • Coordinate documentation and follow-up for leaves of absence, disability claims, workers’ compensation matters, accommodations, and new employee paperwork, ensuring all required parties remain informed.
2026-06-22T00:00:00Z