Medical Office Administrator in Madison, WI

Medical Office Administrator job description

The medical office administrator oversees daily operations in a healthcare office, ensuring efficient workflows and exceptional patient service. This role manages administrative tasks, coordinates staff activities and supports compliance with healthcare regulations.

Working closely with physicians, nurses and administrative teams, the medical office administrator handles scheduling, billing coordination and record management. This position plays a critical role in maintaining a well-organized office environment and delivering a positive experience for patients.

Typical Medical Office Administrator duties

Supervise front desk operations, including patient check-in and appointment scheduling.

Manage medical records and ensure compliance with HIPAA and other regulatory standards.

Coordinate billing processes and assist with insurance verification.

Oversee office supply inventory and vendor relationships.

Prepare reports and maintain accurate documentation for audits and compliance.

Support staff training and development to ensure consistent service quality.

Handle patient inquiries and resolve issues promptly and professionally.

Implement process improvements to enhance office efficiency and patient satisfaction.

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Salary for Medical Office Administrator in Madison, WI

49725 - 65025

Low

49725

The candidate is new to the role or has limited experience and is building necessary skills.

Mid

56100

The candidate has moderate experience in the role, meets most requirements or has equivalent transferable skills, and may also have relevant certifications.

High

65025

The candidate has extensive experience and advanced skills for the role, and may also have specialized certifications.

Projected salaries for related positions

Job title

Low

Mid

High

Medical Executive Assistant

53040

62475

71910

Medical Administrative Assistant/Secretary

39015

43860

49470

Medical Front Desk Coordinator

37485

40035

42585

Medical Receptionist

37485

39525

40800

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Our starting salary projections come from a rigorous, multistep process so that our numbers accurately reflect the marketplace. They are based on actual compensation for professionals Robert Half has matched with employers across the country and third-party job posting data from Textkernel that we use to independently validate the salary levels.

Starting compensation—pay for someone new to a role—can vary significantly based on a candidate’s skills, experience and certifications, as well as other factors including industry, company size and revenue, and demand for the role. To reflect this variability, we report our salary data in three levels: low, mid and high.