10 results for Legal Receptionist in Vancouver, BC

Legal Assistant

Vancouver, BC
onsite
Permanent
50000 - 80000 CAD / Yearly
Legal Assistant (Infrastructure) The RoleThis senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices. Core Responsibilities 1. Advanced Document Production & Technical Editing<ul><li>Drafting & Revisions: Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li>Technical Suite: Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul>2. Practice & Logistics Management<ul><li>Strategic Scheduling: Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li>Travel & Travel Support: Oversee and coordinate intricate business travel arrangements.</li><li>Information Systems: Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul>3. Financial & Operational Liaison<ul><li>Billing Coordination: Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li>Communication Hub: Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li>Resource Delegation: Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
2026-05-19T00:00:00Z

Receptionist

Vancouver, BC
onsite
Contract / Temporary
20.9 - 22 CAD / Hourly
We are looking for an experienced and dependable Receptionist to join a financial services firm in Vancouver, British Columbia on a Contract basis. This fully onsite position plays an important role in creating a welcoming and well-organized office environment for clients, visitors, and employees. The successful candidate will support daily front-desk operations, help keep shared spaces organized, and assist with administrative tasks that contribute to the smooth running of the office. Responsibilities: • Welcome clients, visitors, and staff in a courteous and attentive manner while managing the front reception area. • Handle incoming phone calls, emails, and general inquiries promptly, directing requests to the appropriate contacts. • Accept courier packages, deliveries, and incoming mail, then sort and distribute items accurately across the office. • Prepare meeting rooms for scheduled use, including arranging spaces before meetings and restoring them afterward. • Monitor kitchen and common areas to ensure they remain clean, stocked, and presentable throughout the day. • Coordinate with the building management team to report maintenance concerns and help address office-related issues. • Provide administrative support such as file organization, basic data entry, and calendar or appointment coordination as needed. • Assist with additional office projects and day-to-day tasks to support business operations and maintain an efficient workplace.
2026-05-28T00:00:00Z

Receptionist

Vancouver, BC
onsite
Contract / Temporary
19.95 - 21 CAD / Hourly
We are looking for a Receptionist to support a consultancy office on a short-term contract assignment. This fully on-site opportunity is ideal for someone who communicates confidently, stays organized, and can manage a well-organized front-of-office environment independently. The successful candidate will help keep daily operations running smoothly while providing dependable administrative and reception support over a two-week coverage period. Responsibilities: • Welcome visitors, manage entry access, and maintain a secure and orderly reception area throughout the day. • Handle incoming documents by scanning materials and distributing them to field staff or the appropriate internal contacts. • Prepare the office each morning by ensuring refreshments such as coffee and water are set up and ready for staff and guests. • Support the overall appearance and upkeep of the workplace by tidying common areas and caring for office plants. • Work independently on site while monitoring doors and signage to help guide visitors appropriately when access is restricted. • Communicate clearly with colleagues through daily Microsoft Teams check-ins and respond to messages in a timely manner. • Use sound judgement and maintain a courteous approach when interacting with employees, visitors, and others in the office environment. • Assist with general office coordination tasks that contribute to smooth day-to-day operations during vacation coverage.
2026-05-29T00:00:00Z

Receptionist

Vancouver, BC
onsite
Contract / Temporary
20 - 22 CAD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Vancouver, British Columbia. This contract opportunity is ideal for someone who enjoys creating a positive first impression while keeping office activities running smoothly in an onsite environment. The successful candidate will manage visitor interactions, coordinate communications, and provide dependable administrative support across the office. Responsibilities:• Welcome visitors courteously, assist with sign-in procedures, and ensure guests are directed to the appropriate contact or meeting space.• Answer incoming telephone calls promptly, handle general inquiries, and route messages accurately to team members.• Prepare and organize meeting rooms, including scheduling support and room readiness for internal and external meetings.• Provide day-to-day administrative assistance such as managing mail, courier deliveries, and basic office documentation.• Maintain front-desk coverage throughout the workday while supporting a clean, orderly, and well-maintained reception area.• Use Outlook and Microsoft Office applications to manage calendars, draft correspondence, and update simple records or spreadsheets.• Assist with coordination of office events or hospitality arrangements when meetings or special activities are scheduled.• Complete routine clerical tasks that require attention to detail, sound judgement, and basic mathematical accuracy.
2026-05-29T00:00:00Z

Corporate Paralegal

Langley, BC
onsite
Permanent
70000 - 90000 CAD / Yearly
Corporate Paralegal The RoleThis position is a technical, transaction-heavy role that prioritizes complex corporate maneuvers over routine records maintenance. The successful candidate will manage a high volume of files within a compressed work-week structure, requiring a focus on efficiency and high-level structural planning. Technical Responsibilities 1. Corporate Transaction Management<ul><li>Entity Structuring: Lead the execution of incorporations, continuations, and amalgamations.</li><li>Financial & Tax Planning Support: Manage the procedural aspects of corporate rollovers, dividend declarations, and share structure planning.</li><li>File Specialization: Focus energy on active transactional files and strategic reorganizations rather than routine corporate record-keeping.</li></ul>2. Practice Operations<ul><li>High-Volume Execution: Navigate a fast-paced environment with a heavy file load while maintaining rigorous standards of accuracy.</li><li>Project Ownership: Take full responsibility for the lifecycle of corporate transactions from initial drafting to final implementation.</li><li>Time Management: Operate effectively within a compressed work week, requiring high productivity and the ability to meet tight deadlines.</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-05-22T00:00:00Z

Administrative Assistant

New Westminster, BC
onsite
Contract to Hire
23.75 - 26 CAD / Hourly
We are looking for an Administrative Assistant to support day-to-day office coordination for a non-profit organization in British Columbia. This contract opportunity is ideal for someone who enjoys keeping workplace operations organized, supporting staff and volunteers, and ensuring administrative processes run smoothly. The successful candidate will contribute across office services, inventory coordination, event logistics, and records administration in a busy, community-focused environment. Responsibilities:• Oversee routine office upkeep by coordinating shared spaces, monitoring kitchen and restroom supplies, and ensuring common equipment remains clean and ready for use.• Provide front-desk support by welcoming visitors, handling incoming deliveries, and helping maintain an orderly reception experience.• Assist with basic facilities coordination by responding to minor workplace issues and supporting safe, clean office conditions.• Manage purchasing activities for office and cleaning materials, track stock levels, and help reconcile supply orders to maintain accurate inventory records.• Process daily orders and support internal distribution, mail handling, and logistics between office locations as needed.• Maintain organized electronic and physical records, complete data entry tasks, and help preserve the accuracy of administrative files and internal databases.• Support volunteer administration by updating records, assisting with scheduling tools, and helping coordinate onboarding, communication, and recognition activities.• Help organize meetings, training sessions, and internal events by arranging materials, bookings, catering, and related logistics.• Contribute to onboarding and general operational support across departments, including assistance with health and safety documentation and other administrative duties as assigned.
2026-05-29T00:00:00Z

Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
22.5 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join our team in Langley, British Columbia in an on-site support role. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, communicating with customers and internal teams, and handling shifting priorities in a fast-paced environment. The successful candidate will provide day-to-day administrative and customer support, help ensure orders and account details are processed accurately, and contribute to smooth coordination across departments. Responsibilities: • Enter and review customer orders promptly, ensuring all requests are processed accurately within required timelines. • Work closely with internal departments to coordinate order fulfilment and support the completion of complex customer requests. • Set up new customer records and maintain account information to keep system data current and accurate. • Update customer-specific pricing details and assist with invoice corrections when adjustments are needed. • Support the return process for empty containers by coordinating documentation and follow-up activities. • Respond to customer concerns, document issues clearly, and direct matters to the appropriate team for resolution. • Prepare and distribute customer-related documents and reports, including compliance and product information forms as required. • Promote the company's online customer platform and assist clients with basic questions related to its use.
2026-05-28T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
27 - 32 CAD / Hourly
We are looking for a confident and organized Administrative Assistant to join a mining company in Vancouver, British Columbia on a Contract basis. This position will provide day-to-day administrative support to a small office of eight employees while also helping coordinate an office relocation and related logistics. The ideal candidate is comfortable taking initiative, assigning tasks when needed, and working with a variety of internal staff and external contacts. Responsibilities:• Coordinate activities related to the office relocation, including organizing materials, labelling items, and helping keep the move on schedule.• Provide administrative support to a team of eight employees by handling general office tasks and maintaining an orderly work environment.• Arrange domestic and international travel plans, including bookings, itineraries, and related documentation.• Prepare, review, and submit expense reports with accuracy and attention to detail.• Communicate with contractors, vendors, and other external partners to support office-related projects and day-to-day operations.• Take ownership of assigned tasks, follow up with staff as required, and help ensure priorities are completed efficiently.• Assist with filing, records organization, and document management to improve accessibility and office efficiency.• Use Microsoft Office applications to create correspondence, update spreadsheets, manage calendars, and prepare basic presentations.
2026-05-29T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Contract / Temporary
20.9 - 24.2 CAD / Hourly
We are looking for a dependable Administrative Assistant to join an IT Software team on a contract basis. This position supports daily office coordination by managing front-desk activities, assisting with scheduling, and helping deliver a detail-oriented experience for visitors, vendors, and internal teams. The role is well suited to someone who can work independently, stay organized in a fast-paced environment, and handle a mix of administrative, reception, and event-related tasks with confidence. Responsibilities: • Coordinate front-desk and reception activities, greeting visitors and providing a detail-oriented first point of contact for the office. • Manage incoming communications by answering calls, responding to emails, and directing inquiries to the appropriate contacts. • Arrange appointments, maintain calendars, and support meeting logistics for team members and office activities. • Liaise with vendors and building operations to resolve onsite issues and ensure the workplace runs smoothly. • Oversee shipping and receiving tasks, including tracking deliveries and handling outgoing packages. • Provide administrative support through data entry, document preparation, and general office organization using Microsoft Office tools. • Assist with event and concierge-related support, helping with setup, coordination, and day-of administrative needs. • Work independently to prioritize tasks, follow up on outstanding items, and maintain consistent service for staff and guests.
2026-05-13T00:00:00Z