6 results for Sr Administrative Assistant in Surrey, BC

Sr. Executive Assistant

Vancouver, BC
onsite
Temporary
35 - 45 CAD / Hourly
We are looking for an experienced Sr. Executive Assistant/Administrative Coordinator, Senate to support senior academic governance functions within a leading education environment in Vancouver, British Columbia. This Long-term Contract position plays a central role in coordinating Senate and committee operations, managing executive-level administrative priorities, and ensuring records, communications, and governance materials are handled with accuracy and discretion. The successful candidate will bring strong judgment, exceptional organizational skills, and the ability to manage complex scheduling, documentation, and stakeholder inquiries in a fast-paced setting. Responsibilities:• Coordinate the yearly schedule for Senate and assigned committee meetings, ensuring timelines, milestones, and key governance activities are planned effectively.• Develop meeting agendas, assemble supporting documentation, and circulate complete packages to participants while preparing draft motions, briefing materials, and related content as required.• Review incoming submissions and supporting documents, assess their purpose and urgency, and help direct matters to the appropriate committee or decision-making body.• Lead onboarding and orientation support for newly appointed Senate members, helping them understand processes, expectations, and governance procedures.• Arrange all meeting logistics, including room bookings, virtual meeting coordination, distribution of materials, and other administrative details needed for smooth execution.• Maintain accurate governance records by taking minutes, tracking resolutions and decisions, monitoring follow-up actions, and updating official files and databases.• Provide administrative and confidential executive support to senior leaders, including calendar management, meeting coordination, preparation support, and administration of video or teleconference arrangements.• Support Senate nominations, elections, and committee appointment processes while maintaining current records such as membership lists, terms of office, policy files, and website content.• Assist with drafting, editing, formatting, and maintaining governance documents, academic policies, procedures, and related reference materials to ensure consistency and accuracy.
2026-07-25T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
23.75 - 25 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position based in Vancouver, British Columbia. This role is well suited to someone who enjoys creating a welcoming front-of-office experience while coordinating administrative tasks with accuracy and professionalism. You will contribute to scheduling, reception coverage, event coordination, and vendor communication while helping the team stay organized and responsive in a fast-paced IT software environment. Responsibilities: • Serve as the first point of contact for visitors, callers, and general inquiries, providing attentive reception and concierge support. • Coordinate calendars, book appointments, and assist with meeting logistics to keep team schedules organized and up to date. • Manage incoming and outgoing shipments, track deliveries, and ensure materials are distributed promptly to the appropriate contacts. • Communicate with external vendors and service providers to confirm requests, resolve routine issues, and maintain smooth office support services. • Liaise with building operations when on-site concerns arise, following through to help ensure timely resolution. • Provide administrative assistance to the broader team through data entry, email correspondence, document preparation, and general office coordination. • Support the planning and delivery of meetings and workplace events, including room setup, scheduling, and attendee coordination. • Work independently to prioritize daily tasks, respond to changing needs, and maintain efficient front-office operations.
2026-07-28T00:00:00Z

Sr. Accountant

Surrey, BC
onsite
Temporary
38 - 42 CAD / Hourly
We are looking for an experienced Sr. Accountant to join a construction-focused organization in Abbotsford, British Columbia on a Long-term Contract. This in-office opportunity is well suited to a hands-on accounting specialist who can support complex month-end activities, strengthen compliance processes, and provide financial oversight across project-based operations. The role offers the chance to work closely with the accounting team on job costing, intercompany accounting, tax-related reviews, and fixed asset oversight in a dynamic project environment. Responsibilities: • Lead month-end accounting activities, including reconciliations, journal entry review, and support for timely financial close procedures. • Review job costing information from a manufacturing and engineering perspective to help maintain accuracy across active projects. • Oversee higher-value accounts payable approvals by performing final verification checks for accuracy, compliance, and supporting documentation. • Conduct tax compliance reviews, including sales tax validation and support for filings connected to Canadian and U.S. operations. • Prepare and analyze reconciliations for balance sheet accounts, bank accounts, and other key general ledger areas. • Monitor intercompany transactions and reconciliations across related entities to ensure balances are properly recorded and resolved. • Provide oversight on fixed asset accounting, including review of asset records and assistance with setup activities within updated systems. • Use Excel tools such as pivot tables and advanced spreadsheet functions to analyze financial data and support reporting requirements.
2026-07-16T00:00:00Z

Sr. Accountant

Vancouver, BC
onsite
Temporary
38 - 44 CAD / Hourly
We are looking for a Senior Accountant to join a mining organization in Vancouver, British Columbia on a Long-term Contract basis. This position will play a key role in maintaining accurate financial records, supporting the monthly close cycle, and delivering clear reporting for business needs. The successful candidate will work across multiple entities, collaborate with site and corporate stakeholders, and help ensure accounting activities are completed accurately and on schedule. Responsibilities:• Support the monthly close process and complete core activities within established timelines, including bank and balance sheet reconciliations, some minor intercompany accounting and multi-entity consolidation work.• Partner with external auditors by coordinating documentation, answering inquiries, and providing supporting records in a timely manner.• Build, update, and maintain accounting schedules and working papers, including documentation related to mineral property costs and asset retirement obligations.• Liaise with accounting and administrative contacts at the mine site to support day-to-day financial operations and ensure alignment with corporate reporting requirements.• Produce financial reports, variance reviews, and other analyses to support management reporting and operational decision-making.• Record journal entries, organize supporting documentation, and keep monthly close files accurate, complete, and ready for review.• Document recurring accounting procedures to meet compliance expectations and promote consistency across reporting cycles.• Assist with treasury activities by tracking cash positions, supporting funding needs, and contributing to cash flow forecasting.• Handle ad hoc reporting requests and perform data analysis to address evolving business and finance priorities.
2026-07-15T00:00:00Z

Admin Assistant

Surrey, BC
onsite
Temporary
22 - 25 CAD / Hourly
We are looking for an organized and meticulous Office Admin to join our clients team on a contract basis in Surrey, British Columbia. In this role, you will provide administrative support to ensure smooth daily operations, collaborating closely with team members to meet organizational goals. This is an in-office position with free parking available for your convenience. Responsibilities:• Greet visitors and clients warmly, ensuring they feel welcomed and directing them to the appropriate department or individual.• Manage the front desk area, maintaining a clean, detail-oriented, and organized workspace.• Organize and file documents, both digitally and physically, to maintain accurate records.• Answer inbound calls and respond to email inquiries in a timely and efficient manner.• Schedule appointments and manage calendars to optimize daily operations.• Perform data entry tasks with accuracy to support various business functions.• Provide excellent customer service by addressing client concerns and inquiries.
2026-07-23T00:00:00Z

Executive Assistant

Vancouver, BC
onsite
Permanent
80000 - 90000 CAD / Yearly
We are seeking an experienced Executive Assistant to provide senior-level administrative and governance support to the CEO for our client. This role is responsible for managing the CEO’s calendar, travel, expenses, communications, meeting preparation, and Board-related coordination to help ensure the office of the CEO runs smoothly and efficiently. Key Responsibilities:• Manage the CEO’s calendar, priorities, meetings, and related materials.• Coordinate travel, itineraries, expenses, and corporate credit card reconciliations.• Prepare confidential correspondence, reports, presentations, briefing notes, and meeting minutes.• Serve as a liaison with internal teams, external partners, stakeholders, and community contacts.• Organize executive meetings, leadership events, and other special projects, including logistics such as venues, catering, and audio-visual support.• Support CEO communications, contact lists, and call prioritization.• Coordinate Board and Committee meetings, including agendas, materials, minutes, logistics, and follow-up.• Maintain Board records and support the secure distribution of Board and Committee information.• Assist with Board member onboarding, orientation, training, expenses, and related administration.
2026-07-28T00:00:00Z