Receptionist Jobs in Rexdale, ON

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Receptionist

Concord, ON
onsite
Permanent
55000.00 - 60000.00 CAD / Yearly
We are looking for a detail-oriented and approachable Receptionist to support daily front desk operations in Ontario. This role is ideal for someone who enjoys creating a positive first impression, keeping the reception area organized, and assisting with a range of administrative tasks. The successful candidate will help ensure visitors, employees, and deliveries are handled efficiently while contributing to a smooth and welcoming office environment. Responsibilities: • Welcome visitors and direct them appropriately while providing courteous and attentive service at the front desk. • Respond to incoming questions in person, by phone, and through email, resolving routine matters and forwarding more complex concerns to the right team. • Oversee access to the office by following entry procedures and supporting badge coordination for staff and guests. • Keep the reception and common front office areas tidy, presentable, and ready for daily business activities. • Arrange meeting room bookings, support parking coordination, and help manage visitor logistics throughout the day. • Sort incoming mail, prepare outgoing packages, and coordinate courier pickups and deliveries. • Track office supply levels, place replenishment requests when needed, and help maintain orderly storage of materials. • Provide administrative assistance through data entry, document filing, and record organization to support office efficiency.
2026-10-20T13:58:45Z

Receptionist

Toronto, ON
onsite
Temporary
19.79 - 22.91 CAD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Toronto, Ontario. This Long-term Contract opportunity is ideal for someone who enjoys helping visitors, managing communications, and keeping administrative tasks on track in a well-organized office setting. The successful candidate will bring strong customer service skills, attention to detail, and the ability to handle multiple priorities throughout the day. Responsibilities: • Greet visitors and create a positive first impression by providing courteous and efficient front-desk support. • Manage a multi-line phone system, direct calls to the appropriate contacts, and take accurate messages when needed. • Coordinate appointment bookings and maintain calendars to support smooth daily scheduling. • Prepare, send, and respond to email communications in a clear, timely, and effective manner. • Enter and update information accurately in internal records, spreadsheets, and office documents. • Organize and maintain digital and paper filing systems so information is easy to access and up to date. • Provide general administrative assistance using Microsoft Word, Excel, and Outlook to support office operations.
2026-11-04T19:43:44Z

Receptionist

Guelph, ON
onsite
Temporary
20.50 - 22.00 CAD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-office operations in Ontario. This contract position is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and creates a welcoming experience for employees, visitors, and clients. The successful candidate will manage reception duties, coordinate mail and document handling, and maintain confidentiality while balancing multiple priorities. Responsibilities:• Welcome visitors, employees, and clients in a courteous manner while ensuring the front desk reflects an organized and welcoming image.• Handle incoming calls through a multi-line phone system, respond to routine inquiries, and direct messages to the appropriate contacts promptly.• Oversee daily mailroom activities, including sorting regular mail, coordinating courier shipments, and processing priority packages and other deliveries.• Keep visitor and access records up to date by monitoring sign-in procedures and maintaining reception logbooks with accuracy.• Prepare, organize, and file office documents so records remain easy to retrieve and properly maintained.• Support administrative tasks such as data entry, photocopying, laminating, and assembling bound documents as needed.• Manage email correspondence and assist with routine office communication while protecting sensitive and confidential information at all times.• Provide flexible front-office support during a short-term coverage period, adapting quickly to changing priorities and operational needs.
2026-10-28T20:44:07Z

Administrative Assistant

North York, ON
onsite
Permanent
55000.00 - 70000.00 CAD / Yearly
We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships. Responsibilities:• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.• Support the planning and execution of leadership sessions, company functions, and client-facing events.• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.• Handle sensitive business information with discretion and care at all times.
2026-11-04T17:13:44Z

Administrative Assistant

Toronto, ON
onsite
Temporary
22.80 - 26.40 CAD / Hourly
We are looking for an Administrative Assistant to join our team on a Contract basis in Toronto, Ontario. In this role, you will provide dependable day-to-day administrative support, help keep office operations organized, and contribute to a well-organized experience for both internal teams and external visitors. This opportunity is well suited to someone who is attentive to detail, responsive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Produce, edit, and organize documents, reports, and presentation materials while maintaining a high level of accuracy and consistency. • Coordinate calendars by arranging meetings, appointments, and travel plans to support smooth daily operations for team members. • Prepare meeting materials, record key discussion points, and track follow-up items to help ensure timely completion of next steps. • Maintain orderly physical and digital filing systems so records remain secure, current, and easy to retrieve when needed. • Enter and update information in administrative systems with care to support complete and accurate recordkeeping. • Monitor office supply levels, place orders as required, and liaise with suppliers to ensure the workplace remains well stocked. • Welcome visitors and handle incoming inquiries courteously, delivering strong service to clients and colleagues alike. • Support communication by managing email correspondence and assisting with inbound and outbound calls as part of daily administrative operations. • Review existing administrative practices, identify opportunities for greater efficiency, and recommend practical improvements to workflows.
2026-10-29T13:58:45Z

Administrative Assistant

Toronto, ON
onsite
Permanent
50000.00 - 70000.00 CAD / Yearly
We are looking for an Administrative Assistant to join a busy team in Ontario, where you will provide day-to-day administrative, project, and bookkeeping support. This position is well suited to someone who thrives in a varied role, stays organized under pressure, and takes pride in maintaining accurate records and smooth office operations. You will work closely with leadership and project staff to help keep schedules, documentation, reporting, and financial tasks on track in a detail-focused environment. Responsibilities: • Maintain project files, spreadsheets, and tracking records to support accurate documentation and reporting. • Update information in internal project and administrative systems, ensuring records remain complete and current. • Arrange meetings, manage calendars, and coordinate appointments to support efficient scheduling across the team. • Provide administrative assistance to managers and project leaders by preparing documents, monitoring timelines, and following up on key tasks. • Support the planning of company activities and business development initiatives through coordination and logistical assistance. • Assist with routine bookkeeping duties, including receivables, invoicing support, and related financial record maintenance. • Prepare quarterly marketing-related reports and verify that client information is accurate and up to date. • Welcome visitors and couriers courteously while overseeing incoming and outgoing mail, deliveries, and front-office coordination. • Help maintain office operations by arranging service requests, monitoring supply levels, and coordinating equipment or facility needs.
2026-11-04T19:58:44Z

6 results for Receptionist in Rexdale, ON