6 results for Administrative Coordinator in Ottawa, ON

Administrative Assistant

Ottawa, ON
onsite
Temporary
21.38 - 24.75 CAD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a dynamic non-profit organization in Ottawa. This is a long-term contract position that offers an excellent opportunity to contribute to meaningful initiatives while leveraging your administrative and accounting expertise. The ideal candidate will excel in multitasking, organization, and communication, ensuring smooth daily operations. Responsibilities:• Process accounts payable and accounts receivable transactions, ensuring accuracy and timely reconciliation.• Assist in preparing and submitting expense claims and purchase orders in compliance with organizational policies.• Coordinate travel arrangements, including booking accommodations and managing travel expense documentation.• Organize and schedule meetings, including sending invitations and preparing agendas.• Handle inbound and outbound calls, providing attentive customer service and resolving inquiries efficiently.• Perform data entry tasks with precision to maintain up-to-date records and databases.• Manage email correspondence, ensuring timely responses and follow-ups.• Prepare and format documents using Microsoft Word, Excel, PowerPoint, and Outlook.• Support mail merge processes and filing systems to maintain organized and accessible records.• Maintain appointment schedules and calendars for team members, ensuring optimal time management.
2026-02-20T13:23:46Z

Bilingual Manager, Membership Administration

Ottawa, ON
onsite
Permanent
127000.00 - 130000.00 CAD / Yearly
Robert Half is partnering with a well renowned organization that's looking to add a bilingual Manager, Membership Administration to their Finance team. This is a full-time/permanent position. Advantages:-Competitive salary (127-130K) + $1800/yearly Bil bonus-Full benefits & defined pension-4 weeks vacation + sick days-Subsidized parking -Hybrid (3 days on site) Responsibilities: • Supervise daily operations related to membership administration, ensuring all processes run smoothly and efficiently.• Lead and manage a team of dues analysts and administrators, providing guidance, training, and performance evaluations.• Oversee the collection of membership dues exceeding $200 million annually and ensure proper distribution to components and locals.• Manage adjustments and reconciliations for membership dues, including processing refunds and arrears for thousands of requests annually.• Coordinate the issuance and processing of membership cards, ensuring accuracy and timely delivery.• Conduct ongoing evaluations of dues processes and interactions with over 200 employers to identify areas for operational improvements.• Collaborate with other branches to address system-related challenges and enhance the functionality of member records and dues systems.• Develop and implement strategies to improve operational efficiency and strengthen relationships with key stakeholders.• Participate in branch planning activities to align membership administration goals with organizational objectives.• Ensure compliance with policies and procedures while maintaining confidentiality in financial and administrative operations.
2026-01-28T17:38:40Z

Office Manager/Bookkeeper

Ottawa, ON
onsite
Permanent
80000.00 - 85000.00 CAD / Yearly
Robert Half is partnering with an excellent owner managed organization located in the Ottawa region. This is a full-time/permanent role on site. Details:-Competitive salary (80-85K)-Full benefits-3 weeks vacation/Christmas closure-Free parking-Hours: 8:30-5PM-Fully on site (no remote work) Responsibilities: -Manage the full accounts payable cycle, including posting vendor invoices and scheduling timely payments.-Oversee accounts receivable functions, including processing monthly billings, applying incoming payments to correct accounts, and performing collections activity.-Conduct daily bank reconciliations and ensure accuracy in general ledger entries.-Administer weekly payroll processing and handle all related remittances, including union contributions and other statutory filings.-Manage and process wage garnishments, including implementation and remittance.-Monitor and record fixed asset transactions.-Prepare and file weekly, monthly, and quarterly tax reports, such as WSIB, EHT, HST, and Corporate Tax Installments.-Prepare month-end closing entries and generate job costing reports for ownership review.-Compile and submit required monthly documentation to the external accounting firm.-Submit financial reports to banking institutions on a monthly basis.-Archive year-end documents and tax filings for compliance and audit purposes.-Analyze cash flow and monitor liquidity.-Review and verify the accuracy of all company credit card transactions.-Assemble complete year-end financial files, including trial balance, for external accounting review.-Support accounting activities across multiple company entities as required.-Serve as the primary point of contact for external audits such as CRA and WSIB.-Administer and manage Workplace Safety and Insurance Board (WSIB) cases as they arise.-Ensure timely renewal and secure semiannual WSIB Clearance Certificates.-Review and coordinate annual insurance policy renewals in collaboration with insurance brokers.-Complete credit applications and respond to credit reference check requests.-Prepare Statements of Prequalification for various projects.Obtain Letters of Reference from surety providers and banking institutions.-Support bid and contract management through administrative tasks, including preparing and submitting required documentation and setting up contract files.-Prepare and monitor change orders and purchase orders as needed.
2026-02-03T19:18:39Z

Procurement Manager

Ottawa, ON
onsite
Contract / Temporary to Hire
50.00 - 60.00 CAD / Hourly
Robert Half Management Resources is the worldwide leader in specialized consulting and staffing services for senior-level accounting, finance and business systems professionals. Our MUSH sector client is seeking a Procurement Manager for a permanent opportunity. In this role you will lead day-to-day procurement activities, develop procurement frameworks and ensure compliance with policies and regulations while fostering strategic partnerships. The Procurement Manager’s duties will include:<ul><li>Developing and executing business unit plans, evaluating procurement processes, monitoring performance metrics, and ensuring compliance with governance structures.</li><li>Leading workforce planning, recruiting, training, and managing a high-performing team, and fostering a productive and positive office culture.</li><li>Creating and managing the annual budget and overseeing financial decisions relevant to procurement operations.</li><li>Building relationships with internal and external stakeholders, including vendors, consultants, and industry partners, while participating in committees and working groups.</li><li>Leading RFx processes, contract negotiations, risk assessments, and developing specifications for procurement projects to ensure policies and trade agreements are met.</li><li>Other duties as required</li></ul>
2026-02-20T20:53:45Z

Executive Assistant

Ottawa, ON
remote
Temporary
25.00 - 27.00 CAD / Hourly
Our client is looking for a highly organized and proactive Executive Assistant to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will support senior management by streamlining administrative tasks and ensuring seamless day-to-day operations. This is an excellent opportunity to contribute to a dynamic organization within the financial management industry. Responsibilities:• Coordinate complex scheduling and calendar management for senior executives, ensuring efficient use of time.• Arrange and oversee travel plans, including booking accommodations and transportation.• Manage expense reporting and reimbursement processes with accuracy and attention to detail.• Facilitate meetings by preparing agendas, coordinating logistics, and utilizing platforms like Cisco Webex.• Maintain and update CRM systems to ensure accurate and accessible records.• Handle document management tasks such as photocopying, scanning, and filing.• Support payroll and timekeeping activities using systems like Kronos.• Assist with financial services tasks using ADP software.• Communicate effectively with C-suite executives and stakeholders to ensure organizational priorities are met.
2026-02-20T18:38:45Z

Senior Specialist, Total Rewards

Ottawa, ON
onsite
Permanent
89000.00 - 111000.00 CAD / Yearly
Our client in the Crown Corp industry is looking to add a Senior Specialist, Total Rewards to their HR team. This is a full-time/permanent role. Advantages:-Competitive salary (89-111K)-Full benefits + pension-4 weeks vacation + 3 weeks sick time off-HSA/Wellness-Hybrid + flex hours-Excellent team and manager Responsibilities:• Develop and implement pay equity, pension, benefits, and recognition reward policies aligned with organizational strategies and regulatory requirements.• Manage compensation programs, including salary adjustments, merit increases, bonuses, and employee recognition initiatives.• Provide expert advice and coaching to HR teams and business leaders regarding total rewards programs.• Assess and refine total rewards strategies to ensure alignment with business objectives and workforce needs.• Oversee system ownership and maintenance, ensuring tools and reporting mechanisms support organizational goals.• Monitor and ensure compliance with governance standards, including regular reporting to regulatory bodies.• Design and deliver educational programs on pay equity, retirement planning, and recognition rewards for employees and management.• Develop communication materials such as booklets, intranet updates, and total rewards statements.• Prepare executive-level briefings and presentations on program performance and strategic initiatives.• Utilize analytics to evaluate compensation offerings and support data-driven decision-making.
2026-01-22T13:28:41Z