Lease Assistant Jobs in None

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Leasing Coordinator / Administrative Assistant

Toronto, ON
onsite
Permanent
70000.00 - 82000.00 CAD / Yearly
We are looking for a detail-oriented Leasing Coordinator / Administrative Assistant to support leasing operations for a residential property portfolio in Toronto, Ontario. In this role, you will help create a smooth and welcoming experience for prospective residents by coordinating appointments, organizing documentation, and keeping leasing records accurate and up to date. You will work closely with leasing and property management teams to ensure applications, approvals, and lease administration are handled efficiently and in accordance with established standards. Responsibilities: • Coordinate property tours, leasing appointments, and follow-up activities while maintaining an organized calendar for the leasing team. • Review rental applications for completeness, gather supporting documentation, and ensure files meet internal policies and required timelines. • Assist with applicant screening by arranging credit checks, employment verification, landlord references, and related compliance steps. • Prepare lease packages, supporting forms, and resident documentation for approvals, signatures, and move-in readiness. • Maintain accurate digital and physical leasing records, including document uploads, file organization, and status updates. • Communicate with prospective tenants, leasing staff, and property management to share updates on appointments, approvals, and required next steps. • Track leasing activity such as lead sources, application progress, signed leases, and suite availability, and help compile regular performance reports. • Support leasing events, open houses, and promotional activities in partnership with on-site and marketing teams.
2026-10-16T00:04:28Z

Bilingual Customer Service Associate

Markham, ON
onsite
Temporary
26.13 - 30.25 CAD / Hourly
We are looking for a Bilingual Customer Service Associate to support customers in the automotive sector from our Ontario office. This Long-term Contract opportunity is ideal for someone who brings a detail-oriented, achievement-oriented approach to service, thrives in a fast-paced setting, and can balance customer conversations with detailed administrative work. The role follows a hybrid schedule with a minimum of two in-office days each week and requires strong follow-through, sound judgement, and a commitment to delivering accurate account support. Responsibilities: • Respond to incoming customer inquiries regarding lease and financing accounts, providing clear information and practical support. • Place outbound calls as needed to follow up on account matters, documentation, and service-related questions. • Review and update customer records to ensure personal details and insurance information remain complete and current. • Handle a high volume of calls and paperwork efficiently while maintaining accuracy and consistency. • Work with vendors, clients, and insurance partners to investigate issues and help bring matters to resolution. • Record customer interactions thoroughly in the call centre system so account activity is documented clearly. • Use established communication guidelines to address a range of customer topics consistently and effectively. • Assess customer concerns, confirm relevant details, research account issues, and present appropriate solutions or alternatives. • Contribute to individual and team service goals by maintaining quality standards and timely follow-up.
2026-09-23T20:23:49Z

Property Manager

Ottawa, ON
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
Robert Half is partnering with a well renowned property management company looking for a Property Manager to join their team. This is a full-time/permanent role on site. Responsibilities:• Deliver responsive, detail-oriented support to tenants by addressing inquiries, coordinating service requests with facilities staff, and confirming that issues are resolved satisfactorily.• Maintain round-the-clock emergency response coverage for the property and help ensure urgent matters are handled promptly and effectively.• Carry out routine inspections of common areas and tenant premises to verify lease compliance and support the overall condition and presentation of the property.• Keep lease documentation, tenant records, correspondence, and property files organized, current, and aligned with company standards.• Support leasing and occupancy goals by assisting with marketing activities, tracking rental market trends, and helping attract prospective residents.• Obtain and compare quotes for maintenance and general property work, and coordinate items such as signage and tenant identification requirements.• Assist with monthly billings, rent collection posting, and the preparation of transaction-related documentation.• Contribute to annual budgeting, recovery calculations, revenue forecasting, and general ledger cost reviews to support accurate tenant reconciliations.• Address resident concerns in a timely manner to promote satisfaction, retention, and a positive tenant experience.
2026-10-21T15:43:47Z

Property Manager

Surrey, BC
onsite
Permanent
85000.00 - 120000.00 CAD / Yearly
Are you an experienced Property Manager with a background in both commercial and residential real estate? Do you enjoy overseeing property operations, building strong tenant relationships, and ensuring properties are maintained to a high standard? Our client is seeking a versatile Property Manager to oversee a portfolio of commercial and residential properties. This opportunity is ideal for a hands-on professional who combines strong operational knowledge with financial acumen, excellent communication skills, and a proactive approach to property management. Working closely with property owners, tenants, contractors, and internal stakeholders, you will help ensure properties operate efficiently, budgets are managed effectively, and tenant and owner expectations are consistently met. Key Responsibilities Property & Building Operations<ul><li>Oversee the day-to-day management and maintenance of commercial and residential properties.</li><li>Coordinate preventative maintenance, repairs, inspections, and capital improvement projects.</li><li>Manage contractors, vendors, service agreements, and building maintenance requirements.</li><li>Respond to maintenance concerns, tenant requests, and property emergencies promptly.</li><li>Ensure properties meet applicable safety, insurance, and regulatory requirements.</li></ul>Financial & Budget Management<ul><li>Prepare and monitor operating budgets, forecasts, and financial reports.</li><li>Review invoices, monitor expenses, investigate budget variances, and identify cost-saving opportunities.</li><li>Monitor rent collection, arrears, and other property-related financial matters.</li><li>Support initiatives that improve operational efficiency and protect long-term asset value.</li></ul>Tenant & Owner Relations<ul><li>Build and maintain positive relationships with residential and commercial tenants, property owners, and stakeholders.</li><li>Respond to inquiries, resolve concerns, and manage disputes professionally.</li><li>Coordinate tenant communications, notices, and follow-up on outstanding issues.</li><li>Provide updates on property performance, maintenance, expenditures, and ongoing projects.</li></ul>Leasing & Contract Administration<ul><li>Support lease administration, renewals, documentation, and compliance with lease terms.</li><li>Coordinate vendor agreements, obtain quotes, and monitor contractor performance.</li><li>Maintain accurate property records, inspection reports, contracts, and management documentation.</li><li>Identify opportunities to improve tenant satisfaction, property standards, and operational processes.</li></ul>
2026-10-20T18:48:44Z

Office & Property Manager

Ottawa, ON
onsite
Permanent
75000.00 - 100000.00 CAD / Yearly
Robert Half is partnering with a well renowned Owner Managed business that's looking to add an experienced Office & Property Manager to join their growing company. This is a full-time/permanent role in the Ottawa-West region. Advantages:-Competitive salary (75-100K) + 10-12% bonus-Full benefits + RRSP matching-3 weeks vacaton-Free parking-Excellent environment Responsibilities:• Oversee lease administration by updating key agreement details, monitoring renewal timelines, tracking rent changes, and ensuring important obligations and notice periods are addressed on schedule.• Work closely with ownership and legal advisors to coordinate lease renewals, amendments, tenant issues, and other matters affecting occupancy and contractual compliance.• Support leasing activity by managing vacant space listings, communicating with brokers and prospective tenants, arranging viewings, and preparing regular updates on market interest and availability.• Establish and maintain a property service request process that records priority, assigned responsibility, costs, response timing, repair type, and completion status for maintenance work.• Organize preventive maintenance plans and service arrangements for building systems, structural elements, parking areas, landscaping, safety equipment, and shared spaces.• Engage approved service providers, monitor contractor performance, and keep insurance certificates, service agreements, inspection documents, and maintenance histories properly documented.• Prepare operating budgets, compile monthly property performance information, and track key financial indicators such as revenue, expenses, arrears, vacancy levels, and net operating results.• Administer tenant billings, supporting documentation, and annual reconciliations while assisting with insurance matters, tax-related reviews, appraisals, and financing information requests.• Manage office administration including correspondence, calendars, meetings, supply coordination, vendor records, document control, and follow-up on action items from leadership discussions.• Coordinate compliance-related activities, respond to urgent maintenance situations, support tenant feedback initiatives, and safeguard confidential business, employee, legal, and financial information.
2026-09-30T15:33:44Z

Property Manager

Toronto, ON
onsite
Permanent
80000.00 - 100000.00 CAD / Yearly
Are you a hands-on property management professional who takes pride in running a well-maintained building and delivering an exceptional tenant experience?Our client is seeking a Property Manager to oversee the daily operations of a commercial property serving healthcare professionals, tenants, patients, and visitors. Reporting to the Vice President of Operations, you will manage building operations, tenant relationships, vendor services, and property improvements while supporting financial oversight and compliance.This opportunity offers broad operational ownership, direct collaboration with senior leadership, and the ability to make a visible impact on the property’s performance and tenant experience.Key ResponsibilitiesProperty Operations<ul><li>Oversee daily building operations, ensuring a safe, professional, welcoming, and well-maintained environment.</li><li>Conduct regular inspections to identify maintenance, repair, safety, and operational needs.</li><li>Coordinate preventative maintenance, repairs, service calls, building access, security, and signage.</li><li>Take ownership of property issues from initial assessment through resolution, escalating significant concerns as needed.</li></ul>Tenant and Vendor Relationships<ul><li>Serve as the primary contact for tenants, responding to inquiries, concerns, and service requests.</li><li>Communicate clearly regarding maintenance, building access, service disruptions, and property updates.</li><li>Source quotes, coordinate contractors, and monitor vendor performance, work quality, and timelines.</li><li>Maintain service agreements, warranties, certificates, and vendor records.</li></ul>Financial Administration and Compliance<ul><li>Review invoices, monitor operating expenses, and work with Accounting on payments and financial reporting.</li><li>Support annual operating budgets, forecasts, and expense planning.</li><li>Prepare purchase orders within delegated authority.</li><li>Maintain accurate property records, schedules, and reports for senior leadership.</li><li>Coordinate required inspections, testing, permits, and certifications.</li><li>Support compliance with applicable requirements and coordinate responses to incidents and emergencies.</li></ul>Projects, Leasing, and Marketing Support<ul><li>Coordinate repairs, renovations, capital projects, and property improvements.</li><li>Monitor project schedules, costs, and outstanding requirements.</li><li>Support leasing activities through prospective tenant inquiries, property tours, and information coordination.</li><li>Coordinate updates to property listings, website content, signage, and marketing materials.</li><li>Identify opportunities to improve operational efficiency, tenant retention, and long-term property value.</li></ul>
2026-10-21T17:48:46Z

Legal Contracts Specialist

Calgary, AB
remote
Temporary
- CAD / Hourly
Our client is seeking a Legal Contracts Specialist for a three-month contract in Calgary. This role will support the legal team across commercial contracts, compliance, corporate documentation, and insurance-related activities. Responsibilities<ul><li>Review, draft, and negotiate a variety of commercial agreements, including NDAs, leasing agreements, sales contracts, service agreements, and amendments.</li><li>Coordinate contract approvals and execution in accordance with established approval processes.</li><li>Perform compliance screening and prepare relevant commercial documentation.</li><li>Maintain legal records and documentation, ensuring files are accurate, complete, and up to date.</li><li>Assist with corporate documentation and support ongoing legal and administrative projects.</li><li>Support insurance administration by maintaining coverage summaries and reviewing contractual insurance requirements in collaboration with internal stakeholders.</li></ul>
2026-10-16T22:33:51Z

Property Management Accountant

Vancouver, BC
onsite
Temporary
40.00 - 45.00 CAD / Hourly
Our client is seeking a Property Management Accountant to support the IPP Accounting team for a 3 month contract. Your responsibilities will include: • Perform the full cycle Income Producing Property (IPP) accounting of assigned properties • Maintain all financial records for properties within portfolio, including: Posting monthly journal entries, prepare monthly working paper files, including bank and Balance Sheet reconciliations • Prepare monthly and quarterly reports for internal and external stakeholders as required • Liaise with property, leasing and asset management teams to obtain required information required for partner reporting • Prepare annual financial statements for lender review • Prepare year end working papers and liaise with auditors • Year-end recoveries calculation for assigned properties • Prepare annual property budgets using Yardi Voyager• Monitor cash to ensure properties have sufficient funds to satisfy monthly obligations • Assist with property acquisition/disposition, including preparing Statement of Adjustments
2026-10-22T19:58:43Z

Property Accountant

Scarborough, ON
onsite
Temporary
50.00 - 50.00 CAD / Hourly
We are looking for a Senior Property Accountant to join a real estate organization in Scarborough, Ontario on a Contract basis. This role supports the financial oversight of a sizeable portfolio of commercial and residential properties by producing accurate reporting, maintaining strong accounting processes, and contributing to budgeting and forecasting activities. The successful candidate will work closely with property management and finance teams to ensure lease-related billings, recoveries, reconciliations, and cash flow reporting are handled with accuracy and timeliness. Responsibilities:• Lead month-end, quarter-end, and year-end accounting activities, including reviewing journal entries, accruals, prepaid expenses, and general ledger balances to ensure records are complete and properly classified.• Prepare regular financial reports and quarterly analyses that highlight property performance, net operating income, budget-to-actual results, and notable fluctuations across the portfolio.• Reconcile bank accounts, receivables, payables, and intercompany balances on a recurring basis, and investigate discrepancies to maintain reliable financial information.• Maintain detailed continuity schedules for capital projects, fixed assets, depreciation, tenant inducements, and leasing-related costs in accordance with established accounting policies.• Validate rent rolls against lease documentation, billing records, and accounting data to confirm rent changes, key lease dates, incentives, deposits, and other tenant charges are reflected correctly.• Calculate and reconcile recoverable operating costs, including common area expenses, taxes, maintenance, insurance, and related tenant billings, based on lease terms and approved allocation methods.• Prepare cash flow reports and short-term forecasts by monitoring collections, payments, arrears, and upcoming funding requirements, escalating concerns when needed.• Support the development of annual budgets and periodic forecasts by partnering with finance and property operations teams to assess revenues, vacancies, expenses, recoveries, and capital plans.• Review accounts payable and accounts receivable activity, assist with collection follow-up, and ensure financial transactions are supported by appropriate documentation and approvals.sENIOR
2026-10-13T20:38:48Z

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