<p>Robert Half is seeking an experienced Administrative Assistant to support one of our valued clients. This is an excellent opportunity to join a well-established team, providing organizational and operational support in a professional office setting.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Manage schedules, coordinate meetings, and handle calendar management for leadership and team members</li><li>Prepare and edit correspondence, communications, presentations, and other documents</li><li>Greet visitors and handle incoming calls with professionalism and courtesy</li><li>Assist in the preparation of reports, spreadsheets, and other business documents</li><li>Maintain organized filing systems—both electronic and physical files</li><li>Assist with monthly invoicing tasks</li><li>Coordinate travel arrangements for team members and leadership</li><li>Order office supplies and ensure common areas are tidy and well-stocked</li><li>Support event planning and staff projects as needed</li></ul>
<p>Our client is seeking a detail-oriented<strong> Jr. Administrative Assistant </strong>to join their team for a contract role in Calgary, Alberta. This position is ideal for someone who enjoys hands-on tasks, organization, and keeping a dynamic office environment running smoothly.</p><p><strong>Responsibilities:</strong></p><ul><li>Unpack, organize, and maintain office supplies, files, and workspaces.</li><li>Clean and prepare whiteboards and other office areas.</li><li>Sort, label, and store files for easy access.</li><li>Assist with deep cleaning tasks, including carpets and cupboards.</li><li>Operate basic office equipment, such as photocopiers and scanners.</li><li>Support office organization and contribute ideas for improving workflow.</li><li>Perform physical tasks to maintain a tidy and functional office.</li></ul>
<p>Our client is seeking an organized, detail-oriented <strong>Administrative Assistant</strong> to join their team for a contract role in Calgary, Alberta. This position focuses on claims administration and document management in a fast-paced, deadline-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Scan, organize, and file physical and digital documents.</li><li>Process claims, approvals, and payments using claims management software.</li><li>Prepare and send documentation for review and approval.</li><li>Manage high volumes of paperwork while meeting deadlines.</li><li>Perform accurate data entry and maintain organized records.</li><li>Handle administrative email correspondence.</li><li>Provide back-end administrative support and assist with additional tasks as needed.</li></ul>
<p>Our client is seeking an experienced<strong> Executive Assistant </strong>to join their team for a long-term contract in Calgary, Alberta. In this role, you will support Managing Directors and Partners (MDPs) by managing schedules, coordinating travel, and ensuring smooth day-to-day operations in a hybrid work environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars and schedules for MDPs.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Prepare and process timesheets and expense reports accurately and on time.</li><li>Support internal initiatives, including practice area activities, committees, and recruitment.</li><li>Assist with client relationship management, proposals, presentations, and account planning.</li><li>Conduct research and gather information to support MDP decision-making.</li><li>Collaborate with peers and provide backup support to the assistant team.</li><li>Handle additional administrative duties as required, including document management and personal support.</li></ul>
