4 results for Lease Administrator jobs

Leasing Consultant

Toronto, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
We are looking for a motivated Leasing Consultant to support rental activity for a residential property portfolio in Toronto, Ontario. In this role, you will guide prospective residents from their initial inquiry through application and lease completion while delivering a detail-oriented and responsive customer experience. You will also work closely with property management and marketing teams to keep availability information current, strengthen leasing performance, and help maintain high occupancy. Responsibilities: • Engage with new rental inquiries, assess prospect suitability, and arrange property viewings in person or through virtual tours. • Present available suites, building amenities, and neighbourhood benefits in a compelling manner that supports leasing conversions. • Maintain timely communication with prospects throughout the decision-making process to encourage applications and completed lease agreements. • Support applicants by gathering required documents, coordinating screening steps, and preparing lease packages for review and signing. • Ensure leasing files, resident records, and activity updates are entered accurately into the company CRM and related systems. • Partner with property management to confirm unit availability, occupancy changes, and resident-related updates that affect leasing activity. • Assist with administrative leasing matters such as transfers, assignments, sublets, move-ins, and related documentation. • Identify and escalate issues noticed during tours, including maintenance, presentation, or safety concerns within the property. • Monitor market conditions, competitor offerings, and pricing trends, and share insights that can improve leasing strategies and results. • Contribute to marketing campaigns, leasing events, and outreach initiatives that help generate interest and attract prospective renters.
2026-06-12T00:00:00Z

Property Administrator

Toronto, ON
onsite
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a Property Administrator to support a commercial property portfolio in Toronto, Ontario through a broad range of administrative and tenant-facing activities. This Long-term Contract opportunity is ideal for someone who can balance organization, responsiveness, and strong attention to detail while helping keep leasing, property operations, and financial coordination running smoothly. The successful candidate will work closely with property managers, tenants, contractors, and internal partners to maintain accurate records, coordinate communications, and support day-to-day portfolio needs. Responsibilities: • Maintain organized digital and hard-copy property records, including lease documents, renewals, insurance materials, correspondence, and supporting tenant information. • Assist with lease administration by updating property management systems such as Yardi, uploading relevant documents, and tracking key lease details including parking, storage, and renewal terms. • Respond to tenant, contractor, and internal team inquiries in a prompt and detail-oriented manner, helping to coordinate repairs, deficiency follow-up, and general property-related requests. • Prepare letters, notices, memos, and other routine documentation for property managers related to rent matters, insurance updates, tenant possession, contracts, and chargebacks. • Track important property data such as site plans, surveys, unit specifications, tax notices, assessment records, and related reporting in shared files and spreadsheets. • Support maintenance and vendor coordination by obtaining service quotes, issuing purchase orders, confirming completion of work, and assisting with billing follow-up when needed. • Schedule meetings, property inspections, and team activities, while also recording meeting notes and distributing updates to appropriate stakeholders. • Help administer annual rent schedule communications and reconciliations by preparing cover letters, filing signed documents, mailing notices, and monitoring distribution status. • Monitor tenant insurance certificates and sales reporting to ensure records remain current and complete across the assigned portfolio.
2026-06-25T00:00:00Z

Lead Finance and Administration Offcer

Ottawa, ON
onsite
Permanent
140000 - 160000 CAD / Yearly
Due to a retirement, we are looking for an accomplished finance leader to oversee financial stewardship and administrative operations at our client's Ottawa, Ontario office. This role serves as a trusted partner to executive leadership, providing informed guidance on budgeting, financial planning, compliance, and organizational risk. The successful candidate will bring a strategic mindset, strong operational judgement, and the ability to lead cross-functional teams across finance and administration. Responsibilities:• Direct the full scope of financial operations, including accounting, payroll oversight, budgeting, forecasting, consolidated reporting, and initiatives that strengthen financial performance.• Lead and mentor the accounting team, promoting accountability, attention to detail, and a collaborative working environment.• Provide strategic financial insight to support annual planning, multi-year forecasting, and ongoing assessment of organizational goals and priorities.• Establish and maintain effective internal controls while ensuring adherence to financial policies, taxation rules, and applicable regulatory obligations.• Administer donor-restricted funding and membership revenues in line with contractual terms and internal governance requirements.• Contribute financial expertise to grant submissions, commercial agreements, supplier contracts, and approval processes for organizational spending, including signing authority where required.• Prepare clear financial and administrative briefings, reports, and policy materials for senior leadership, the Board, and committee meetings.• Oversee key administrative functions such as human resources coordination, communications support, office administration, and day-to-day operational planning.• Represent the organization in dealings with Canadian regulators, government bodies, and external partner organizations on financial and administrative matters.• Review contractual arrangements tied to international events and provide guidance related to operational risk, communications, and associated administrative considerations.
2026-06-05T00:00:00Z

Contracts Manager

Edmonton, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for a dedicated Contracts Manager to join their team in Edmonton, Alberta. This role supports the preparation, administration, and negotiation of commercial agreements, ensuring contracts align with business objectives, operational requirements, and compliance standards. The ideal candidate is a detail-oriented professional with experience evaluating supplier submissions, drafting contracts, and supporting negotiations while effectively balancing commercial objectives, risk management, and stakeholder needs.Responsibilities:<ul><li>Prepare and issue contract documents and commercial agreements for assigned projects.</li><li>Review supplier proposals, evaluate commercial terms, and provide recommendations.</li><li>Administer contracts and process amendments to maintain alignment with business needs.</li><li>Support supplier negotiations on pricing, schedules, performance requirements, and commercial terms.</li><li>Recommend contract language based on project requirements and risk considerations.</li><li>Resolve contractual issues by coordinating with internal and external stakeholders.</li><li>Ensure agreements meet legal, compliance, cybersecurity, insurance, tax, and financial requirements.</li><li>Improve contract templates, processes, and practices to enhance consistency and reduce risk.</li><li>Collaborate with legal, finance, insurance, credit, and other teams to support contract administration.</li></ul>
2026-06-21T00:00:00Z