Records Manager

Records Manager Job Description

A Records Manager is responsible for developing, implementing, and overseeing an organization's records management program. This role ensures the systematic control of all types of records, from creation to disposition, optimizing accessibility, integrity, and compliance. The Manager establishes retention policies, manages digital and physical archives, and advises on information governance best practices. This position demands strong organizational skills, meticulous attention to detail, and a deep understanding of records management principles and relevant technologies. A Bachelor's Degree in Information Management, Archival Studies, or a related field is essential, with Certified Records Manager (CRM) designation highly preferred. A comprehensive understanding of Canadian privacy laws (e.g., PIPEDA) and regulatory requirements for record keeping is paramount.

Typical records manager duties:

Develop and implement records management policies, procedures, and retention schedules.

Oversee the lifecycle of organizational records (creation, storage, retrieval, disposition).

Manage electronic document management systems (EDMS) and physical archives.

Ensure compliance with Canadian legal, regulatory, and audit requirements for records.

Conduct training and awareness programs on records management best practices.

Advise departments on record-keeping issues and information governance.

Implement strategies for data protection, security, and disaster recovery for records.

Conduct regular audits to ensure adherence to records management policies.

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Salary for Records Manager

44250 - 53500

Low

44250

The candidate is new to the role or has limited experience and is building necessary skills.

Mid

47750

The candidate has moderate experience in the role, meets most requirements or has equivalent transferrable skills, and may also have relevant certifications.

High

53500

The candidate has extensive experience and advanced skills for the role, and may also have specialized certifications.

Projected salaries for related positions

Job title

Low

Mid

High

Senior Executive Assistant

80750

91500

107750

Executive Assistant

70750

80750

94000

Senior Administrative Assistant

58500

67250

75250

Administrative Assistant

53500

61250

68750

Entry-Level Administrative Assistant

48250

51750

57750

Project Coordinator

57500

67250

77750

Property Management Assistant

51250

57500

62500

Sales Assistant

51250

56500

64750

Workplace Coordinator

47000

55000

62500

Front Desk Coordinator

50500

54750

62000

Receptionist

48000

51500

58500

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Our starting salary projections come from a rigorous, multistep process so that our numbers accurately reflect the marketplace. They are based on actual compensation for professionals Robert Half has matched with employers across the country and third-party job posting data from Textkernel that we use to independently validate the salary levels.

Starting compensation—pay for someone new to a role—can vary significantly based on a candidate’s skills, experience and certifications, as well as other factors including industry, company size and revenue, and demand for the role. To reflect this variability, we report our salary data in three levels: low, mid and high.