Project Coordinator (Business Support)

Project Coordinator (Business Support) job description

The Project Coordinator (Business Support) provides administrative and operational support across a range of business projects, ensuring timely coordination, accurate documentation, and clear communication among stakeholders. This role assists project managers in executing business initiatives by maintaining project schedules, managing documentation, and tracking progress.

Project Coordinator (Business Support) duties and responsibilities of the job

Key responsibilities of a Project Coordinator in the business support sector include:

Supporting the planning and execution of business and operational projects across departments

Maintaining and updating project documentation, including timelines, risk registers, and stakeholder logs

Organising meetings, preparing agendas, recording minutes, and following up on action items

Monitoring project milestones and reporting progress to project managers and stakeholders

Assisting with resource coordination, procurement activities, and budget tracking

Supporting change management and communication efforts during project implementation

Coordinating inputs for project reporting, dashboards, and status updates

Managing project files and documentation in accordance with governance protocols

Facilitating collaboration among internal and external stakeholders to maintain momentum

Using project support tools (e.g. Microsoft Project, SharePoint, Smartsheet, Trello) to track tasks

Assisting with quality assurance, risk mitigation, and continuous improvement initiatives

Ensuring compliance with organisational policies and project delivery frameworks

Typical Project Coordinator (Business Support) job qualifications and requirements

A diploma or degree in business, administration, or project management is preferred. 2–4 years’ experience in a project support or coordination role is expected.

Proven experience supporting business or operational projects in a structured environment

Strong organisational and multitasking skills with attention to detail

Proficiency with project management and collaboration tools (e.g. SharePoint, MS Project, Smartsheet)

Excellent written and verbal communication skills

Ability to manage competing priorities and meet deadlines

Competence in Microsoft Office Suite, especially Excel, Word, and PowerPoint

Strong interpersonal skills and stakeholder engagement ability

Familiarity with project methodologies such as PRINCE2, Agile, or PMBOK is advantageous

Experience supporting documentation, risk registers, and project governance artefacts

Ability to work collaboratively in cross-functional teams and adapt to changing priorities

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Salary for Project Coordinator (Business Support)

75000 - 90000

25th percentile

75000

The candidate is new to the role or has limited experience and is building necessary skills.

50th percentile

80000

The candidate has moderate experience in the role, meets most requirements or has equivalent transferable skills, and may also have relevant certifications.

75th percentile

90000

The candidate has extensive experience and advanced skills for the role, and may also have specialised certifications.

Salary range based on three percentiles The starting salaries represent gross yearly salaries. They do not include bonuses, benefits or superannuation.

Projected salaries for related positions

Job title

25th percentile

50th percentile

75th percentile

Document Controller

75000

80000

90000

Project Administrator

70000

75000

80000

Contracts Administrator

65000

80000

90000

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