<p>We are looking for a detail-oriented Payroll Specialist to join our team in San Mateo, California. This role involves managing payroll operations across multiple business units, ensuring accuracy and compliance with federal, state, and local regulations. The ideal candidate will have extensive experience in payroll systems, benefit administration, and maintaining California Payroll laws and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Process weekly and bi-weekly payrolls for hourly and salaried employees across multiple states.</p><p>• Maintain and update employee payroll and HR records with accuracy and confidentiality.</p><p>• Manage employee changes, including wage garnishments and benefit requests, in payroll systems.</p><p>• Conduct audits and reconciliations to ensure precise payroll processing.</p><p>• Coordinate with service providers to ensure timely filing and funding of federal, state, and local taxes.</p><p>• Administer benefit programs, including monthly reconciliations and tracking benefit time logs.</p><p>• Prepare and submit required payroll reports.</p><p>• Act as a liaison with external benefits providers, including health, dental, vision, and retirement plans.</p><p>• Safeguard and organize payroll-related documentation to maintain compliance.</p><p>• Perform periodic audits of HR files, ensuring all required documents are properly filed.</p>
<p>Robert Half's Full-Time Engagement Professionals (FTEP) Team is seeking a dedicated and detail-oriented Payroll Administrator to join our team. You will play a pivotal role in ensuring accurate and efficient payroll processing, supporting the success of highly skilled finance and accounting professionals working on various engagements across industries. This position requires expertise in payroll systems, compliance, and employee relations, alongside a commitment to delivering excellence for both the team and the clients we serve.</p><p><br></p><p>For more information on this unique career position offered exclusively through Robert Half, please contact Tawnia Kirshen me via LinkedIn and share your resume. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Payroll Processing and Accuracy:</strong></li></ol><ul><li>Manage end-to-end payroll processing for the Full-Time Engagement Professionals Team to ensure timely and accurate paychecks (Source: US Demand for Skilled Talent Q1 2025.pdf).</li><li>Ensure compliance with federal, state, and local payroll laws and regulations, including tax filings and reporting (Source: US Demand for Skilled Talent Q1 2025.pdf).</li><li>Validate data integrity within payroll systems and perform regular reconciliations to address discrepancies.</li></ul><ol><li><strong>Employee Support:</strong></li></ol><ul><li>Serve as the primary point of contact for payroll-related inquiries, including pay, deductions, tax reporting, and benefits adjustments.</li><li>Provide support to engagement professionals regarding employment terms and compensation packages in line with corporate culture alignment (Source: US Demand for Skilled Talent Q1 2025.pdf).</li></ul><ol><li><strong>Compliance Maintenance:</strong></li></ol><ul><li>Stay abreast of changes in payroll laws and regulations to ensure continued compliance in all areas of payroll administration.</li><li>Oversee proper documentation for auditing purposes, and share updates on compliance measures regularly.</li></ul><ol><li><strong>Systems Management:</strong></li></ol><ul><li>Optimize payroll software tools to streamline processes, reduce inefficiencies, and improve data reporting accuracy.</li><li>Collaborate with HR and Finance teams to ensure payroll system integration aligns with organizational goals.</li></ul><p><br></p><p><br></p>
<p>Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities.</p><p> </p><p><strong style="">Payroll Processing and Management: </strong></p><p>• Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.</p><p>• Manage payroll data entry, adjustments, and deductions accurately and on time.</p><p>• Ensure compliance with relevant laws, regulations, and company policies.</p><p>• Oversee post-to-GL procedures to maintain accurate financial records.</p><p>• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.</p><p>• Coordinate annual benefits enrollment and communications to employees.</p><p><br></p><p><strong>HR and Compliance:</strong></p><p>• Facilitate drug testing processes and ensure compliance with related policies.</p><p>• Process and manage LOA and Workers Compensation requests.</p><p>• Maintain accurate and organized employee records.</p><p>• Utilize ADP Workforce Now for payroll processing and reporting.</p><p>• Ensure data accuracy within the ADP system.</p>
<p><strong>PAYROLL ADMINSTRATOR </strong></p><p><br></p><p><strong>Apply immediately for consideration!</strong></p><p><br></p><p>We are in search of a diligent Payroll Administrator to become a part of our team located in San Francisco (degree and bi-lingual). As a Payroll Administrator, your role will be pivotal in coordinating the payroll cycle, maintaining precise electronic and paper payroll records, and resolving any payroll-related issues.</p><p><br></p><p>Responsibilities</p><p>-Payroll for over 300 employees on ADP</p><p>-Create schedules in ABI for union extra help, referrals and any non-seniority employees</p><p>- Review and complete department WIP approvals in ABI</p><p>-Manage, oversee and post calculations for employees on a bi-weekly period into ABI timekeeping system</p><p>-Prepare and inputs vacation and PTO pay into timekeeping system </p><p>-Prepare all checks and review for accuracy</p><p>-Address & resolve employee’s payroll-related issues</p><p>-Assist with any other payroll /accounting/scheduling related project as they may arise</p><p><br></p>
<p>Colleen McAuliffe is looking for an experienced Payroll Administrator to join our team in Santa Clara, California. This role involves managing payroll operations with precision, ensuring compliance with tax regulations, and maintaining accurate employee records. The ideal candidate will bring expertise in payroll systems, attention to detail, and a commitment to supporting employees across multiple states and locations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate with internal teams to ensure smooth payroll processes, including verifying and correcting data for accuracy.</p><p>• Assist with onboarding new hires by reviewing documentation for completeness and compliance across multiple locations.</p><p>• Manage payroll tax submissions, ensuring timely and accurate reporting on a monthly basis.</p><p>• Utilize payroll systems to streamline operations, including testing and adopting new features for improved efficiency.</p><p>• Maintain up-to-date employee records, including tax information, banking details, pay rates, and address changes.</p><p>• Handle deductions for employee benefits programs, such as retirement plans and health insurance.</p><p>• Administer employee leave programs and ensure payroll accurately reflects approved absences.</p><p>• Prepare and submit quarterly and year-end reporting, including W-2s and 1099s.</p><p>• Conduct regular audits and reviews of payroll data to ensure consistency and compliance with regulations.</p><p>• Ensure adherence to federal, state, and local payroll laws, while implementing best practices for payroll management.</p>
<p>Robert Half is in search for a Payroll Lead.</p><ul><li>Process and review bi-weekly payroll across all 50 states for K-1 partners and W-2 staff in a high-pressure environment.</li><li>Lead, mentor, and support a team of three payroll staff.</li><li>Manage payroll systems; identify and resolve processing discrepancies.</li><li>Generate payroll reports, reconcile data, and assist with audits.</li><li>Drive payroll process improvements and automation initiatives.</li><li>Oversee and validate new hires, pay changes, overtime, sick/PTO, and leave calculations.</li><li>Handle garnishments, levies, and child support deductions.</li><li>Review and approve termination and off-cycle paychecks.</li><li>Regularly assess and enhance payroll policies and procedures.</li><li>Ensure accurate data entry and adherence to firm policies.</li><li>Collaborate with the payroll provider to fix tax filing issues.</li><li>Maintain compliance with all payroll-related laws and regulations.</li><li>Review and approve ADP invoices and configure local payroll taxes.</li><li>Prepare general ledger interfaces, journal entries, and account reconciliations.</li><li>Partner with HR and Benefits on cross-functional processes.</li><li>Complete special projects and reports as directed by the Payroll Manager.</li></ul><p><br></p>
<p>Colleen McAuliffe at Robert Half is looking for a diligent and detail-oriented Payroll Administrator to join our team in the far east bay, California. This role requires expertise in managing certified payroll processes and prevailing wage compliance, particularly within the construction sector. The ideal candidate will excel in maintaining accurate payroll records, ensuring regulatory adherence, and providing valuable insights to internal teams.</p><p><br></p><p>Responsibilities:</p><p>• Ensure compliance with federal, state, and local labor laws, including wage determinations, benefit reporting, and public works regulations.</p><p>• Prepare and submit certified payroll documentation and compliance reports on a weekly and monthly basis to relevant agencies.</p><p>• Provide guidance to internal teams regarding prevailing wage rules, fringe benefits, and labor law updates.</p><p>• Accurately calculate prevailing wage rates, fringe benefits, and discount rates for various labor classifications and project locations.</p><p>• Monitor apprentice work hours to ensure compliance with trade-specific apprenticeship program requirements.</p><p>• Collaborate with external agencies during audits and assist in resolving wage-related issues.</p><p>• Develop and improve internal compliance procedures, offering recommendations for process enhancements.</p><p>• Review certified payroll submissions from subcontractors and lower-tier contractors to ensure accuracy and completeness.</p><p>• Support payroll operations and assist with contract analysis as required.</p><p>• Undertake additional responsibilities and special projects as assigned by senior management.</p>
<p><strong>Payroll Manager - Construction Industry</strong></p><p>We have an exciting onsite direct hire opportunity for a Payroll Manager with a Fremont-based construction client. This role is responsible for overseeing all aspects of payroll, including collaborating with external payroll partners to ensure timely and accurate payroll administration.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer all facets of payroll, ensuring accuracy and compliance.</li><li>Partner with external payroll providers for timely payroll processing.</li><li>Ensure proper handling of Union Construction payroll.</li></ul><p><strong>Interested?</strong> Contact Gary Daum at Robert Half for more details. We look forward to connecting with you!</p>
<p>We are seeking a dedicated Payroll Manager to join our team in Newark, California. In this role, you will be managing all aspects of payroll processing and employee benefits, ensuring accurate and timely completion. This role is within the manufacturing industry, offering an exciting opportunity for individuals proficient in multi-state payroll to develop among other skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage payroll for US-based exempt and non-exempt employees, ensuring compliance with Federal, State, and Local laws.</li><li>Oversee automated time and attendance system, including time-off accruals for employees and temporary workers.</li><li>Process annual merit increases, promotional increases, commission checks, and special payroll runs under HR Director’s guidance.</li><li>Ensure payroll procedures, deductions, garnishments, and benefit deductions align with company policies and government regulations.</li><li>Collaborate with External Auditors for Annual Financial, 401k, and Worker’s Comp Audits.</li><li>Reconcile payroll-related GL accounts and make adjustments as needed.</li><li>Ensure timely payroll tax payments, compliance with laws, and work with third-party consultants.</li><li>Assist in evaluating and improving payroll operations, internal controls, and policies.</li><li>Supervise and develop direct reports, addressing escalated issues and promoting teamwork.</li><li>Administer 401k, 409A benefit plans, FSAs, and Transit Plans.</li><li>Maintain confidentiality when handling sensitive payroll matters with employees.</li><li>Prepare payroll estimates and reports for management, including regular rate calculations for non-exempt employees’ annual bonuses.</li><li>Monitor Leased Vehicle Program for accurate tax reporting.</li><li>Align with company objectives, quality systems, and regulatory standards to maintain a positive work environment.</li></ul>
<p><strong>Description of the Position</strong></p><p>We’re partnering with a growing company in Palo Alto that’s looking for a <strong>Payroll Specialist</strong> to join their HR/People team. This role is a key part of ensuring accurate and timely payroll for a mixed workforce of hourly and salaried employees. The ideal candidate has strong experience with bi-weekly payroll cycles, knows their way around modern payroll systems, and can collaborate cross-functionally with HR and finance.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process bi-weekly payroll for 100–150 employees, including hourly, salaried, and seasonal staff</li><li>Manage onboarding and offboarding changes in payroll system (status, pay rates, deductions, etc.)</li><li>Ensure payroll is accurate, on time, and compliant with federal and state labor laws</li><li>Handle garnishments, benefits deductions, taxes, bonuses, and retro pay adjustments</li><li>Reconcile payroll reports and resolve discrepancies</li><li>Generate payroll-related reports for finance and audits</li><li>Support audits and maintain up-to-date payroll documentation and records</li><li>Respond to employee payroll questions and provide support with professionalism</li></ul><p><br></p>
<p><strong>Position:</strong> Payroll Specialist/Analyst</p><p> <strong>Reason for Opening:</strong> Assistance needed due to ADP implementation from UKG and a heavily overwhelmed team.</p><p> <strong>Start Date:</strong> ASAP</p><p> <strong>Duration:</strong> 3 months (Go Live: August 1st)</p><p> <strong>Onsite Requirement:</strong> 4 days onsite in Redwood Shores (Fridays remote preferred; 5 days onsite is a plus) due to heavy mail related to garnishments and EDD forms.</p><p> <strong>System:</strong> UKG CHR</p><p> <strong>Payroll Type:</strong> Weekly and Bi-weekly</p><p><br></p><p><br></p>
<p>We are seeking a detail-oriented <strong>Payroll Specialist</strong> with hands-on experience in <strong>garnishments</strong> to join our team on a short-term contract basis. The ideal candidate will be responsible for processing payroll with a focus on accurate and timely handling of wage garnishments, including child support, tax levies, and other deductions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process bi-weekly payroll in compliance with federal, state, and local regulations</li><li>Manage and administer wage garnishments, including interpreting orders and entering accurate data</li><li>Coordinate with agencies and employees regarding garnishment inquiries and resolutions</li><li>Ensure garnishment payments are issued and reconciled appropriately</li><li>Maintain confidentiality and accuracy in all payroll and employee records</li></ul><p><br></p>
<p><strong>Excited about the role? Apply here and please reach out to Jennifer Fukumae on LinkedIn for quicker consideration.</strong></p><p> </p><p>Job Title: Finance & Operations Manager– Asset Management Firm</p><p>Employment Type: Full-Time</p><p>Location: San Mateo; 5 days in office</p><p>Salary: $110-150k (DOE) + Bonus</p><p> </p><p>Competitive Salary, 401k Match, Medical, Vision, Dental, Short-Term Disability, Long-Term Disability, Life Insurance, Profit Sharing.</p><p> </p><p>We are partnering with a well-established asset management firm seeking a <strong>Finance & Operations Associate</strong> to support various financial and administrative functions. This role is ideal for a detail-oriented professional with experience in accounting, payroll, and financial operations.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with <strong>accounts payable</strong> processes, ensuring timely and accurate payments.</li><li>Serve as a <strong>vendor liaison</strong>, coordinating with external partners and financial institutions.</li><li>Support <strong>payroll processing</strong>, benefits administration, and HSA plan management.</li><li>Assist with <strong>internship program onboarding and offboarding</strong>, including background checks.</li><li>Manage <strong>financial transactions</strong>, including wires and ACH transfers.</li><li>Assist with <strong>compensation and benefits administration</strong>, including annual statements and insurance renewals.</li><li>Provide <strong>accounting and tax support</strong>, including reviewing ledgers, preparing tax documents, and supporting quarterly and year-end closings.</li><li>Contribute to <strong>budgeting and forecasting</strong> efforts, as well as financial statement reviews.</li></ul><p><br></p>
<p><strong>NOTE: Please apply here & send a ping or personal message via LinkedIn to notify me about your submission!</strong></p><p> </p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p><strong>Company's Background </strong></p><p>The company is a privately held investment management firm with decades of experience applying research-driven strategies to equity markets. Their focus is on delivering long-term value through disciplined investment processes informed by behavioral and fundamental insights. With a diverse client base that includes institutional investors and financial intermediaries, they manage assets across a range of equity strategies and are committed to providing consistent, client-focused investment solutions.</p><p><br></p><p><strong>Role Overview:</strong></p><p>This position supports key financial functions and office operations, reporting directly to the CFO. The ideal candidate will work closely with both internal teams and external vendors to ensure smooth day-to-day processes and contribute to broader operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounts Payable:</strong> Support AP processes, analyze invoices/expense reports, and ensure timely payments.</li><li><strong>Vendor Coordination:</strong> Serve as the liaison for vendor relationships and coordinate with corporate banking partners.</li><li><strong>Payroll & Benefits:</strong> Collaborate with payroll providers to ensure accurate payroll inputs, administer HSA plans, and assist with benefits and compensation processes.</li><li><strong>Internship Program:</strong> Support intern onboarding/offboarding, including background checks and change processing.</li><li><strong>Financial Transactions:</strong> Accurately manage wire and ACH transactions.</li><li><strong>Compensation & Benefits:</strong> Prepare annual compensation statements and assist with insurance and benefits renewals.</li><li><strong>Project Support:</strong> Help with payroll provider transitions and implement voluntary benefit plans.</li><li><strong>Accounting & Tax Support:</strong></li><li>Review management company ledgers and assist with quarterly/year-end closings.</li><li>Prepare materials for external tax advisors and review draft returns and K-1 packages.</li><li>Assist with timely tax filings and compliance reporting (e.g., SOI, franchise, property, and use taxes).</li><li>Prepare budgets, forecasts, and quarterly budget-to-actual analyses.</li><li>Review financial statements for managed funds.</li></ul><p><strong>Company's Highlight:</strong></p><ul><li>Opportunity to work at a respected investment firm associated with two Nobel Prize winners</li><li>Competitive salary commensurate with experience and education</li><li>401(k) with company match</li><li>Medical, dental, and vision coverage</li><li>Short-term and long-term disability</li><li>Life insurance</li><li>Profit sharing</li></ul>
<p>We are offering an exciting opportunity for a Payroll Supervisor/Manager/Director in Santa Clara, California. In this role you will be responsible for managing and overseeing all aspects of payroll delivery and ensuring compliance with Federal, state, and local laws. You will also have a crucial role in responding to requests from various stakeholders and maintaining a high degree of professionalism and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage all payroll and payroll tax delivery systems</p><p>• Ensure timely and accurate processing of customer credit applications</p><p>• Maintain meticulous records of customer credit</p><p>• Monitor internal controls to ensure compliance with control objectives</p><p>• Ensure all payroll processes are SOX compliant</p><p>• Display a thorough understanding of supervisory principles including hiring, scheduling, direction, development, and managing others </p><p><br></p><p>For more information regarding this position please reach out to Gary Daum at Robert Half. </p>
<p><strong>Sr. Manager - Payroll & Equity </strong></p><p>This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors.</p><p><br></p><p><strong><u> Responsibilities</u></strong></p><p>· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.</p><p>· Review and process transactions including benefit changes, special compensation, other adjustments.</p><p>· Ensure compliance with internal controls, federal/state/local requirements, deadlines.</p><p>· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.</p><p>· Work with payroll vendor on system administration, maintenance, reporting needs.</p><p>· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.</p><p>· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.</p><p>· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.</p><p>· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.</p><p>· Track and report W-2 income from stock exercises and dispositions</p><p>· Execute trading blackout periods and enforcement of insider trading policy restrictions.</p><p>· Manage open enrollment process and purchases for ESPP including monitoring limits.</p><p>· Interact with transfer agent to ensure that trades are settled timely.</p><p>· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.</p><p><br></p>
<p>We are looking for a skilled Human Resources and Accounting Administrator to join our team in Walnut Creek, California. This role involves managing HR operations, overseeing accounting tasks, and ensuring compliance with company policies and industry standards. The ideal candidate will have expertise in HR systems, employee relations, and benefit administration, paired with strong organizational and communication skills.</p><ul><li>Performs daily bank account reconciliation and balances, manages cashflow, oversees bank deposits, and does G.L. analysis.</li><li>Assists CFO with monthly bank reconciliation and brokerage account activities.</li><li>Collaborates with external CPA firm for EOQ and EOY financial reports.</li><li>Processes and returns state sales and use tax for 17 states, also handles state registrations.</li><li>Readies for and participates in tax audits periodically.</li><li>Manages Accounts Payable and Receivable (~70 checks and ~50 wires or other electronic payments per month, ~300 invoices per month).</li><li>Applies received funds to open invoices, creates customer deposits and journal entries as required.</li><li>Administers payroll and 401k for around 45 employees.</li><li>Handles medical, dental, disability, and other insurance policies, and updates them as necessary.</li><li>Provides 1099 forms.</li><li>Organizes new hire and exit paperwork, serves as the main contact for employee benefits and payroll queries.</li><li>Participates in insurance audits and renewals.</li><li>Requests US Residency Certificates annually.</li><li>Renews US government purchasing privileges each year (SAM).</li><li>Assists with general office management and orders items as needed, such as See’s candies, AP checks and envelopes.</li></ul><p><br></p>
We are looking for a dedicated Payroll Supervisor/Manager to oversee payroll operations for a workforce of 240–300 employees in Stockton, California. This long-term contract position involves managing payroll systems, ensuring compliance with regulations, and collaborating across departments to maintain accurate and efficient payroll processes. The ideal candidate will possess strong leadership skills, advanced knowledge of payroll systems, and a commitment to handling sensitive information with the utmost confidentiality.<br><br>Responsibilities:<br>• Process bi-weekly payroll for 240–300 employees, ensuring accurate calculations for wages, taxes, and benefits.<br>• Reconcile payroll general ledger accounts and prepare journal entries as required.<br>• Maintain and troubleshoot payroll and timekeeping systems to ensure the accuracy and integrity of data.<br>• Ensure compliance with federal, state, and local payroll tax laws and regulations.<br>• Administer deductions for benefits, retirement plans, and other mandatory or voluntary withholdings, including garnishments.<br>• Coordinate pension contributions and ensure compliance with plan requirements.<br>• Conduct payroll audits and provide necessary reports and documentation for internal and external stakeholders.<br>• Generate and distribute payroll-related reports to support HR, Finance, and other departments.<br>• Collaborate with HR and Benefits teams to ensure employee data is accurate and integrated seamlessly into payroll systems.<br>• Identify opportunities for process improvements and lead initiatives to enhance payroll efficiency and accuracy.
<p>This role is 100% onsite in Mountain View </p><p><br></p><p>We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage a team of 4 in the payroll department</p><p>• Handle a high volume, multi-state payroll environment using ADP Workforce Now</p><p>• Manage payroll for a large non-exempt employee population</p><p>• Ensure the accuracy and efficiency of processing customer credit applications</p><p>• Maintain accurate customer credit records</p><p>• Effectively handle additions and terminations each bi-weekly pay period</p><p>• Manage a workforce of over 1000 employees across multiple states</p><p>• Handle complex commissions</p><p>• Apply effective payroll management strategies.</p>
<p><strong>**Please apply here and reach Jennifer Fukumae on LinkedIn for prompt consideration!**</strong></p><p> </p><p>Job Posting: Operations Manager</p><p>Employment Type: Full-Time</p><p>Location: San Carlos (Hybrid)</p><p>Salary: $125-150k base + bonus</p><p> </p><p>A growing and client-focused wealth management firm in San Carlos, CA is seeking a seasoned <strong>Operations Manager</strong> to lead daily operations and team development. This role is ideal for someone with a strong background in financial services operations, team leadership, and HR responsibilities within a Registered Investment Advisor (RIA) environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><p><strong>Client Service & Operational Efficiency</strong></p><ul><li>Oversee new client onboarding, financial planning workflows, and account openings</li><li>Ensure seamless account transfers and maintain proactive client communication</li><li>Manage document delivery preferences, beneficiary/trusted contact updates, and system access</li><li>Coordinate pre- and post-meeting tasks such as proposals, paperwork, and follow-up actions</li><li>Maintain accurate client records and ensure compliance with documentation protocols</li></ul><p><strong>Team Leadership & HR Oversight</strong></p><ul><li>Supervise and mentor operational staff, providing training on systems and procedures</li><li>Lead performance evaluations and contribute to hiring and onboarding efforts</li><li>Manage payroll, benefits administration, and HR policy compliance</li><li>Foster a collaborative and high-performance team culture</li></ul><p><strong>Business Operations & Compliance</strong></p><ul><li>Maintain and improve operational procedures, checklists, and internal systems</li><li>Monitor custodial alerts and handle client service-related escalations</li><li>Ensure adherence to compliance policies and support audit readiness</li><li>Coordinate marketing campaigns, maintain content for digital platforms, and support client events</li></ul><p><strong>Client Engagement & Event Planning</strong></p><ul><li>Support the planning and execution of client appreciation events</li><li>Manage logistics including venue coordination, guest communication, and materials approval</li><li>Deliver high-touch service during client-facing events and firm initiatives</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Manager to lead a major project. This role is 100% remote and estimated to go for at least 6 months. In this role, you will have the opportunity to work in the healthcare sector, contributing your expertise to ensure Workday Financial is fully optimized for this international non-profit. The ideal candidate will have a strong background in Workday Financial Management software and project management. On the soft skills side, you should have a passion for building systems, helping people learn technology, and delivering a first in-class work product. </p><p><br></p><p>If you enjoy working remotely and have all of the aforementioned, then please apply to this role asap. Pay goes up to $75/hr. regular time. This role is 40 hours/week. Please apply today!</p><p><br></p><p>Responsibilities:</p><p>• Reconcile payroll data between Workday Payroll and Workday Financial systems to ensure seamless integration and accurate reporting.</p><p>• Prepare and post payroll-related journal entries in alignment with organizational standards.</p><p>• Manage the reconciliation of payroll-related general ledger accounts and generate monthly, quarterly, and annual financial reports.</p><p>• Conduct variance analyses to identify and resolve discrepancies in payroll data.</p><p>• Maintain accurate records for audits, ensuring compliance with internal and external requirements.</p><p>• Assist in month-end and year-end close processes related to payroll and financial operations.</p><p>• Collaborate with cross-functional teams to improve payroll accounting workflows and system efficiency.</p><p>• Provide support for any additional accounting tasks as needed.</p>
We are looking for an experienced HR Manager to oversee and enhance all human resources functions within a nonprofit organization based in Berkeley, California. This long-term contract position requires someone capable of managing a dynamic workforce, including a seasonal influx of employees, while driving process improvements and ensuring compliance with labor laws. The ideal candidate will bring strong leadership skills and a strategic mindset to align HR practices with organizational goals.<br><br>Responsibilities:<br>• Lead and manage all HR functions, including talent acquisition, employee relations, payroll, compliance, compensation, and performance management.<br>• Conduct a comprehensive assessment of the HR department to identify priorities and implement strategies that align with the organization’s mission.<br>• Develop and execute hiring and onboarding plans for up to 150 seasonal workers, ensuring legal compliance and fostering a supportive work environment.<br>• Address and document risk-related incidents, ensuring timely resolution and accurate reporting.<br>• Evaluate and transition to a new HR platform, presenting options that meet organizational needs and improve efficiency.<br>• Modernize and streamline HR processes by identifying outdated practices and implementing updated solutions.<br>• Ensure compliance with human resource laws and labor regulations, particularly for seasonal employees.<br>• Collaborate with the operations team to address complex issues during peak seasons, including managing communication challenges in remote areas.<br>• Drive improvements and change initiatives within the HR function to enhance organizational effectiveness.
<p>Non-profit is seeking a dedicated Assistant Executive Director to join our team in Redwood City, California. This is a Contract-to-permanent position that offers an excellent opportunity to support the organization’s leadership in administrative, HR, and operational functions. The ideal candidate will bring strong organizational skills, attention to detail, and a collaborative approach to managing tasks effectively. This position requires full-time on-site work in Redwood City, CA.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Assist the Executive Director with daily administrative tasks, including scheduling, correspondence, and document preparation.</p><p>• Process payroll, ensuring timesheets are accurate and submitted on time.</p><p>• Serve as the primary point of contact for HR-related inquiries, liaising with external HR vendors and attorneys as needed.</p><p>• Collaborate on updating employee handbooks and assist with occasional investigations when required.</p><p>• Manage contracts with vendors, focusing on communication and ensuring alignment with member benefits.</p><p>• Prepare and review income and expense reports, utilizing Excel for accuracy and tracking.</p><p>• Support event coordination by organizing logistics, volunteer coordination, and financial reporting for monthly association events.</p><p>• Ensure smooth communication across departments and maintain records related to compliance, employee training, and organizational policies.</p><p>• Handle general administrative support, including expense reports and other operational tasks.</p><p>• Utilize Google Suite and Microsoft Office tools to manage workflows and enhance team productivity.</p>
We are looking for a detail-oriented Accounting Assistant to join our team on a contract basis in Campbell, California. This role is ideal for professionals with a strong background in accounting software systems and financial services, who can effectively manage day-to-day accounting operations. The position offers an opportunity to contribute to key financial processes and ensure accuracy in reporting and reconciliation.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions while maintaining accuracy and compliance.<br>• Perform routine bank reconciliations to ensure financial records align with bank statements.<br>• Utilize accounting software systems, including CaseWare and Concur, to manage financial data and reporting tasks.<br>• Support auditing processes by preparing necessary documentation and assisting with reviews.<br>• Collaborate with the team to maintain ERP systems and ensure data integrity.<br>• Assist in generating financial reports and statements for internal and external use.<br>• Monitor and resolve discrepancies in financial records promptly.<br>• Provide administrative support for payroll operations using ADP systems.<br>• Ensure compliance with company policies and regulatory standards in all accounting functions.<br>• Contribute to process improvement initiatives to enhance efficiency within the accounting department.
<p><strong>Description of the Position</strong></p><p>We’re working with a growing company in Palo Alto that’s looking to bring on a <strong>Full-Charge Bookkeeper</strong> to oversee the day-to-day accounting operations. This role is ideal for someone who is confident managing the full general ledger, from data entry to financial reporting, and can operate independently while collaborating with leadership. If you enjoy taking full ownership of the books and working in a fast-paced, evolving environment, this could be a great fit.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Handle full-cycle bookkeeping, including AR, AP, and payroll</li><li>Manage month-end and year-end close procedures</li><li>Maintain general ledger and reconcile all balance sheet accounts</li><li>Prepare financial statements: income statement, balance sheet, and cash flow</li><li>Process payroll and related tax filings, benefits tracking, and deductions</li><li>Manage vendor payments, invoicing, and collections</li><li>Prepare reports for leadership and assist with budgeting and forecasting</li><li>Coordinate with CPA firm during tax season or audit reviews</li><li>Ensure compliance with company policies and accounting best practices</li></ul><p><br></p>
