33 results for Hr Assistant in Walnut Creek Ca

Office Manager/HR Assistant Our client is seeking an Office Manager/Human Resources Assistant to oversee the day-to-day administrative operations of an office, manage vendor relationships, greet visitors, and provide general administrative support to staff. Responsibilities also include Human Resources administrative tasks related to employee onboarding, benefits, compliance, acting as the primary point of contact for employee inquiries regarding HR matters. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES ● Posting job openings, screening resumes, scheduling interviews, conducting reference checks, processing new hire paperwork, and facilitating onboarding procedures ● Maintaining intellectual property status reports. ● Managing benefits broker relationship(s), coordinating employee benefits enrollment, changes, and communication regarding health insurance, retirement plans, and other employee benefits. ● Supporting performance review process, including goal setting and feedback delivery ● Maintaining accurate employee file personnel files, training & safety records ● Managing facilities maintenance and overseeing general office operations ● Other duties as assigned

Administrative Assistant - HR Support We are seeking someone who can provide HR support that might extend beyond an initial contract period. As an administrative assistant, your responsibilities will include: · Providing comprehensive HR support during our transition phase and our merging processes. · Assisting HR Manager/Team in the coordination and execution of various HR-related tasks and projects. · Processing paperwork, maintaining documentation, and supporting HR initiatives. · Collaborating with HR team members and other departments to ensure seamless integration of the new site. · Navigating HR matters with discretion, tact, and strict confidentiality. · Performing administrative tasks including scheduling, correspondence, and reporting.· Ensuring accurate and timely communication within the organization; answering inquiries via phone, email, or in-person.

Administrative Assistant Pleasanton engineering firm is in need of a 100% onsite administrative assistant. This position is a blend of administrative support, HR support, and some light accounting. Responsibilities Include: 25% accounting assistant: Data entryCash receiptsDeposit summaryOccasional journal entriesOccasionally running reports in the accounting system 25% recruiting support: Data entry/validationATS implementation and maintenanceCreating and publishing LinkedIn postsCareer fair registration and preparation 50% administrative: Answering phonesFilingInterdepartmental communicationCompany event/meeting supportParticipation in digital transformation in the department and overall process improvement The hours are Monday-Friday 8am-5pm. This job is contract-hire for the right person. If you are interested in this position, submit your resume today!

Construction Admin Assistant Robert Half is currently seeking a Construction Admin for a position located in Oakland, CA. This role focuses on assisting with administrative work in relation to construction projects, both public and private. The ideal candidate will have the following responsibilities: Key Duties and Responsibilities:<ul><li>Undertaking daily operational tasks</li><li>Providing clerical and administrative support</li><li>Editing, proofreading, and finalizing documents</li><li>Setting up and maintaining files for assigned projects</li><li>Administering contracts: processing change orders, insurance documentation, CA 20-day preliminary notices, and other construction compliance documents</li><li>Assisting in billing by processing invoices through the accounting department</li><li>Maintaining the construction project schedule/calendar</li><li>Ordering office supplies and performing additional tasks as necessary</li></ul>

Payroll Administrator Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities. Payroll Processing and Management: • Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.• Manage payroll data entry, adjustments, and deductions accurately and on time.• Ensure compliance with relevant laws, regulations, and company policies.• Oversee post-to-GL procedures to maintain accurate financial records.• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.• Coordinate annual benefits enrollment and communications to employees. HR and Compliance:• Facilitate drug testing processes and ensure compliance with related policies.• Process and manage LOA and Workers Compensation requests.• Maintain accurate and organized employee records.• Utilize ADP Workforce Now for payroll processing and reporting.• Ensure data accuracy within the ADP system.

Human Resources (HR) Manager We are seeking a Human Resources (HR) Manager in San Jose, California, to join our team. As an HR Manager, you will be responsible for a variety of tasks ranging from recruitment and employee support to strategic planning and compliance. Responsibilities: • Oversee and manage the recruitment process, including interviewing and onboarding new staff members • Provide necessary support, training, and supervision to the People & Culture Coordinator • Drive the strategic functions of the organization by extracting and analyzing data to inform leaders and positively impact the workforce • Monitor workforce productivity, retention, and engagement trends, implementing necessary interventions as needed • Ensure the efficient processing of new staff background checks, and manage the fingerprinting process and reports • Administer the employee onboarding process, including handling I-9s, W-4s, Information Sheets, and Benefit enrollment applications • Serve as the in-house administrator for the agency’s Paycom HRIS system, maintaining all modules and ensuring data accuracy and integrity • Collaborate on the design and execution of recruitment, onboarding, and retention strategies • Stay updated on HR trends, best practices, and regulatory changes to ensure compliance with federal, state, and local employment laws • Review benefits and employee assistance programs annually, and identify additional or supplemental benefits when needed • Build relationships with unions and stewards, resolving grievances with a focus on long-term positive labor relations.

HR Coordinator The Human Resources Coordinator (Bilingual in Spanish and Engligh) serves as the primary contact for employees and managers for standard policy-related inquiries, maintaining accuracy of records and data, facilitating entry-level recruitment, and managing leave of absence cases. This is a contract role through Robert Half and the duration is expected to be 3-4 months. Apply today! How you can contribute:<ul><li>Provides responses to common employee-related queries and basic policy and procedural inquiries. </li><li>Signals management on issues requiring intervention. </li><li>Maintains Human Resource Information System, conducts audits, and maintains documentation. </li><li>Creates and maintains records for employee data transactions, also responsible for compliance with regulations. </li><li>Oversees and tracks leaves of absences, ensures eligibility and generates related paperwork. Assists in recruitment - manages approval for requisitions, tracks applicants, reviews applications, conducts interviews, and initiates background checks. </li><li>Coordinates onboarding activities and new hire orientation. </li><li>Generates reports upon request. </li><li>Handles special projects as assigned by HR Manager. </li><li>Carries out other assigned tasks.</li></ul>

HR Generalist (HRG) We are offering a long term contract employment opportunity for an HR Generalist (HRG) in Palo Alto, California. The role is based in a hybrid workplace setting, requiring on-site presence for 2-3 days per week. The HRG will primarily focus on Leave of Absence (LOA) management within the industry. Responsibilities: • Oversee and manage all aspects of LOA administration • Maintain up-to-date and accurate records of all LOA cases • Handle HR-related inquiries and provide appropriate solutions • Monitor and manage workload to ensure efficiency • Maintain a comprehensive understanding of LOA policies and procedures • Ensure compliance with all relevant state and federal LOA laws and regulations • Coordinate with other team members to manage fluctuating workloads • Act as a point of contact for employees regarding LOA matters • Use 'About Time' software for effective time management • Maintain confidentiality and adhere to data protection laws at all times.

Human Resources (HR) Manager We are inviting applications for a Human Resources / Inclusion Manager position in the heart of SAN FRANCISCO, California. You will be instrumental in developing and implementing diversity and inclusion strategies, maintaining a culturally competent work environment, and aligning workforce practices with our organization's values. Responsibilities: • Designing and implementing organization-wide diversity and inclusion strategies in collaboration with key stakeholders.• Working closely with the Director of Human Resources and EDI to integrate inclusive practices across all departments.• Ensuring compliance with HR policies and laws.• Overseeing employee relations and resolving any arising issues.• Managing all aspects of the hiring process, from job posting to onboarding.• Developing and implementing performance management systems.• Utilizing ADP - Payroll for effective payroll management.• Communicating effectively with all levels of the organization to promote a positive work environment.

Executive Assistant Job Title: Executive Assistant Job Description:We are in search of a highly organized and experienced Executive Assistant to support our C-level executives. The role requires managing calendars, planning and coordinating corporate events, assisting with some HR responsibilities, and handling queries from multiple shareholders.Responsibilities:<ul><li>Organizing and managing executive schedules, ensuring their calendars are efficiently managed and updated.</li><li>Planning, coordinating, and overseeing all corporate events.</li><li>Assisting human resources with recruitment efforts, employee communication, and other related activities.</li><li>Acting as the point of contact between executives and internal/external clients.</li><li>Responding promptly to shareholder inquiries, preparing necessary communications or documentation.</li><li>Preparing business reports and presentations for the executive team.</li><li>Handling confidential information and maintaining the executive's privacy at all times.</li></ul>

Office Manager Robert Half is working with an exciting start-up in Redwood Shores looking for a Monday through Friday Office Manager. Our client provides an end-to-end transportation services powered by cutting-edge platform technology to transport kids to and from school. They leverage easy-to-use apps so parents know how everything is going, providing a comfortable and confident experience. This is a short term job that can start as soon as Monday, January 27th. Please find the description below and if interested, apply now! Do not wait. Apply now! Job Description:We are seeking a dynamic and detail-oriented Office Assistant to support our client's administrative and operational needs. This role will offer exposure to various aspects of a start-up, including office management, customer service, and logistics. As an Office Assistant, you will play a key role in ensuring the smooth and efficient running of the office, helping with a variety of tasks to support their team and overall mission. Key Responsibilities:<ul><li>Manage our office space to maintain an excellent employee experience</li><li>Own our lunch and snack program, keep the space organized, tidy, and welcoming during business hours, manage mail and deliveries, oversee our relationships with our property manager, janitorial staff, and other vendors, and be the first point of contact for employee needs throughout the day. No job is too big or too small!</li><li>Support our onboarding program</li><li>Own all scheduling and administrative tasks related to onboarding and be a friendly face to our newest employees! Help their first week run smoothly by ordering lunch, procuring keycards, setting up desks, and more</li><li>Dream up and execute intentionally inclusive events and activities - Manage food and material orders for monthly in-office happy hours and support various ad hoc events to building belonging and boost morale across the organization</li><li>Support additional HR team processes</li><li>Manage offboarding processes, including property collection and system deactivation, lead the Safety Captain program to ensure office readiness, assist with candidate tours and coordinate details for all-hands meetings, and track mandatory training completions and compliance requirements. </li></ul>

Payroll Administrator We are offering an exciting opportunity for a Payroll Administrator in the Service industry, located in Healdsburg, California. The role involves overseeing payroll processes, maintaining accurate records, and assisting with other administrative tasks. Responsibilities: • Review and ensure the accuracy of timecards and payroll data.• Conduct necessary follow-ups for any missing or incomplete data.• Manage the data entry for new hires, terminations, layoffs, and rehires into HRIS and generate necessary reports.• Perform data entry tasks for various reports as required.• Assist with receptionist duties including answering multi-line telephone and greeting visitors.• Maintain office and kitchen supplies inventory.• Prepare and maintain Ranch files, Map files, and Employee Personnel files.• Assist with language translation for non-English speaking visitors.• Collaborate with HR Manager for updating WC information in HRIS.• Aid HR Manager with paperwork related to new hires and re-hires.

Contracts Administrator Rapidly growing non-profit based in Oakland, is seeking a Contracts Administrator to join their team on a temporary-to-hire basis. This dynamic role involves grant writing and compliance, contract administration, and reviewing agreements to identify and mitigate risks. The ideal candidate will conduct comprehensive reviews of contracts and grant agreements, focusing on financial terms, budgets, deliverables, and allocations. This is a highly collaborative, tech-forward environment, perfect for candidates with a keen eye for detail and strong organizational skills. Key Responsibilities:Contract and Grant Review:<ul><li>Draft, review, and administer agreements, including vendor, service, employment, government, and construction contracts.</li><li>Conduct thorough reviews of financial terms, budgets, deliverables, and allocations in contracts and grant agreements.</li><li>Assess potential risks, liabilities, and compliance requirements, including financial implications and performance metrics.</li><li>Summarize and document findings, including key risks and recommendations for mitigation.</li></ul>Risk Assessment and Mitigation:<ul><li>Identify and prioritize key risks, particularly financial risks, and develop strategies to mitigate them.</li><li>Collaborate with legal counsel and other stakeholders to address complex legal issues and negotiate favorable terms.</li></ul>Documentation and Reporting:<ul><li>Prepare clear, concise summaries of reviews, highlighting financial terms and risk assessments.</li><li>Maintain accurate records of contract and grant activities and provide regular updates to management.</li></ul>Collaboration and Communication:<ul><li>Work closely with program managers, finance staff, and legal counsel to align strategies and ensure effective risk management.</li><li>Participate in contract negotiation and amendment processes.</li><li>Provide guidance on compliance requirements to staff.</li></ul>

HRIS Operations Coordinator Robert Half is currently seeking a proactive HRIS Operations Coordinator to join our dynamic talent management team. The HRIS Operations Coordinator will serve as an internal systems expert, providing data management, reporting, and process improvement initiatives to best serve our HR operations. This is a contract role with possibilities of converting into full-time. Key Responsibilities: • Managing the functionality of HRIS tools, systems, and databases. • Overseeing data input and integrity, identifying, and resolving issues as needed. • Generating and compiling reports specific to HR metrics. • Working closely with HR and management to improve HRIS system processes. • Providing training and support to HR and other staff as required. • Ensuring compliance with data privacy regulations and best practices.

Payroll Administrator Sr. AccountantHybrid 3/2$80k - $95k + discretionary bonus Local Family Office is seeking a Sr. Accountant responsible for Payroll processing, month end close, G/L reconciliations, bank reconciliations, billing, and accountant analysis.This person would handle a group of clients.Degreed Accountant who is looking for a solid and growing company!

Sr. HR Operations Director We are in search of a Sr. HR Operations Director to add value to our team situated in South San Francisco, California. As a key member, you will be tasked with enhancing internal procedures and systems to match the growth of our organization, which operates in the biotech/tech industry. This role offers a long-term contract employment opportunity. Responsibilities: • Enhance and manage all facets of Human Resource operations, including collaboration with payroll, benefits, and employee life-cycle. • Strengthen relationships with other departments and legal teams to ensure HR practices are compliant. • Take charge as the HRIS administrator, guiding the team in the development and maintenance of Standard Operating Procedures (SOPs) and managing the total rewards structure. • Implement HR initiatives that align with business objectives and operational excellence. • Handle employee life-cycle, policies, data compliance, and other staff activities, in collaboration with key leadership. • Manage and resolve any employee relations issues. • Maintain meticulous records of employee performance and administer benefits. • Utilize spreadsheets and excel formulas to maintain and analyze HR data. • Experience with ADP Workforce Now is a plus, but not a mandatory requirement.

HR Generalist We are in the process of recruiting an HR Generalist for our team situated in Concord, California. The role involves managing a variety of HR functions, including the full-cycle recruitment process, tier one employee relations, and compliance.. The HR Generalist will be a critical team member, as they will be responsible for supporting business goals by aligning HR initiatives with the needs of our team. Responsibilities:• Serve as a key point of contact for employees, fostering a positive work environment and resolving any concerns.• Onboarding.• Provide guidance on HR policies, initiatives, and practices to managers as a trusted advisor.• Facilitate and manage internal investigations, addressing concerns, and recommending appropriate actions.• Support employee benefits processes, including open enrollment and life event changes.• Ensure compliance with labor laws and maintain required postings.• Assist employees with leave of absence requests and accommodations.• Oversee the offboarding process of staff and process final payroll documents.• Maintain accurate employee records and HRIS data.• Manage HR projects and contribute to a collaborative team environment.

HR Generalist We are offering an exciting opportunity for an HR Generalist that can be located anywhere in the San Francisco Bay Area as this role is mostly remote. This role is pivotal in our team, acting as the first point of contact for employees, and responsible for a range of HR functions from onboarding to offboarding, performance management, and benefits coordination. Responsibilities • Act as the primary contact for employees, addressing inquiries and concerns promptly and efficiently• Carry out the entire cycle of onboarding and offboarding processes for employees• Manage and coordinate benefits, including disability insurance • Oversee and maintain compliance with HR policies and procedures• Facilitate new employee orientation to foster positive attitude towards organizational objectives• Utilize ADP - Financial Services and ADP Workforce Now for various HR tasks• Conduct performance reviews and implement performance management strategies• Handle employee relations, ensuring a positive work environment and addressing any issues that arise• Oversee FMLA related matters and ensure all regulations are met• Communicate effectively with all levels within the organization, promoting a transparent and inclusive culture.

HR Generalist We are in search of a diligent HR Generalist to be a part of our team. As an HR Generalist, you will be tasked with handling various aspects of employee relations, driving performance management initiatives, and leading HR-related activities. This role is based in San Francisco, California and offers a long-term contract employment opportunity. Responsibilities: • Oversee and manage all employee relations aspects, ensuring a high level of client service. • Drive performance management programs, coordinating and leading projects. • Champion the company culture, ensuring all actions are in line with the detail-oriented values. • Respond proactively to team members' needs and inquiries. • Coordinate and oversee the activities of interns, ensuring their integration into the workflow and culture. • Plan and manage high-visibility networking events and offsite travels. • Conduct weekly sessions focusing on programs, onboarding, training, and interaction with key leaders. • Lead day-to-day HR activities including record keeping and internal communication. • Utilize HRIS - Dayforce for various HR operations. • Ensure compliance with California Labor Law and manage FMLA and Benefit Functions.

Human Resources (HR) Manager We are offering a contract employment opportunity for a Human Resources (HR) Manager, 5 days a week on-site near Novato, CA. As the Human Resources Manager, you will play a critical role in managing HR functions such as HRIS, payroll, recruitment, training and development, benefits administration, and employee relations. You will be the sole HR person supporting managers and staff. Responsibilities:• Coordinate recruitment activities and collaborate with hiring teams• Administer employee benefits, ensuring compliance and maintaining relationships with benefits providers• Handle employee complaints and conflicts, facilitating resolution and maintaining a positive workplace environment• Guide employees on leaves and compensation, including FMLA/CFRA and PDL• Conduct performance evaluations and contribute to policy development and updates to employee handbooks• Maintain HRIS records and process bi-weekly payroll, coordinating updates with HRIS providers as needed• Process and handle Workers Compensation claims• Facilitate employee onboarding, training, and development initiatives• Conduct exit interviews, utilizing feedback to recommend and implement improvements• Maintain confidentiality of sensitive organizational information and manage organizational charts and employee directories• Stay updated with industry trends and engage in relevant activities• Support company initiatives and contribute to maintaining a healthy organizational structure

HR Screener / Recruiter (Tech) Robert Half has an exciting, long-term opportunity with a reputable Technology company in South San Francisco. Our client has been in business for over 25 years. They work directly with the Marines, Airforce, Navy, and Amry to provide visual simulation image generators and 3D models for the US Government and Government Prime Contractors. They are looking for a candidate who has a strong background in large volume recruiting and coordination (ideally in the tech space). The currently have 40 open positions that they need your help with. Your job is to reach out to applicants to qualify them for next rounds and move them through the ATS. This is a HIGH-VOLUME recruiting and coordination position. Please find the details below and if interested, apply now! We are looking to start someone immediately. Do not wait! Apply now. Key Responsibilities:<ul><li>Review resumes and applications to screen for qualifications, experience, and alignment with job requirements.</li><li>Conduct initial phone interviews to assess candidates’ communication skills, technical abilities, and overall fit for the role.</li><li>Coordinate with hiring managers to ensure smooth candidate progression through the recruitment process.</li><li>Maintain and update recruitment databases, ensuring accurate candidate records and feedback.</li><li>Assist in scheduling interviews and providing a positive candidate experience throughout the hiring process.</li><li>Support the team in building a diverse pipeline of candidates for current and future roles.</li></ul>

Human Resources Business Partner Human Resources Business Partner (HRBP) Are you passionate about making a difference in the lives of students by supporting a dynamic team? A leading nonprofit organization dedicated to providing programs across California, is looking for a strategic and experienced Human Resources Business Partner (HRBP) to join our team!As an HRBP, you’ll play a key role in partnering with our regional management team to align people strategies with organizational goals. You’ll provide strategic guidance and hands-on support in talent acquisition, workforce planning, employee relations, compliance, and leadership development—all while driving impactful change initiatives.What You'll Do<ul><li>Strategic Partnership: Collaborate with the Regional Management team to develop and execute people strategies that align with our mission and regional goals.</li><li>Leadership Development: Provide coaching and guidance to people managers on employee relations, talent management, and performance improvement.</li><li>HR Program Implementation: Lead key HR initiatives, including onboarding, performance management, training, and professional development.</li><li>Compliance & Investigations: Ensure regional compliance with HR laws and regulations (California and Federal), conduct internal investigations.</li><li>Team Supervision: Manage and mentor regional HR staff, providing training, performance evaluations, and opportunities for development.</li><li>Employee Support: Foster positive workplace relationships, resolve conflicts, and provide clear communication on organizational policies and procedures.</li><li>Collaboration: Work with Home Office HR and other HRBPs to share best practices and implement enterprise-wide HR initiatives.</li></ul> Why You'll Love This Role<ul><li>Impactful Work: Support the mission by enhancing employee experiences and driving organizational success.</li><li>Professional Growth: Develop your leadership skills through challenging projects and cross-functional collaboration.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Comprehensive benefits package, including health, dental, vision, and retirement plans.</li><li>Mileage reimbursement for travel.</li><li>Opportunities for professional development and growth.</li></ul>

Payroll Administrator We are offering an exciting opportunity for a Payroll Administrator to join our team in the legal industry located in Walnut Creek, California. In this role, you will be responsible for managing payroll processes, maintaining records, and ensuring compliance with firm policies. This job involves a high level of interaction with various departments, requiring strong communication skills and attention to detail. Responsibilities: • Efficiently manage the processing of partner and staff bi-weekly payroll using ADP Vantage • Ensure the accuracy of payroll data entry and compliance with firm policies • Maintain and manage payroll service reports, time records, tax filing, and other payroll records • Calculate termination paychecks and other out-of-cycle payroll checks • Provide payroll related information regarding employee leave of absence calculations • Act as a liaison with payroll service and coordinate with the Human Resources and Benefit Departments • Organize and manage multiple tasks under tight time constraints • Monitor and respond to inquiries in the Payroll Department email inbox, including researching complex matters • Assist with special projects such as upgrades to ADP Vantage • Develop ADP Vantage training materials and perform other duties as assigned.

Compensation Analyst Robert Half is currently recruiting for an experienced Compensation Analyst on behalf of one of our highly respected clients. The Compensation Analyst will be responsible for assisting with the development, implementation, and administration of the organization’s reward and recognition programs. This is a contract role with possibilities of converting into full-time. Apply today! Key Responsibilities: • Conducting market and competitive trends analyses. • Developing, implementing, and administering compensation policies and programs. • Evaluating and analyzing salary data, determining pay grades, and conducting audits to ensure compliance with established standards and regulations. • Collaborating with HR and management in the development of job descriptions and classification systems.

Payroll Specialist Seeking 2 Payroll Analyst to support our client in Contra Costa County. The role primarily involves handling payroll-related tasks, ensuring accuracy and compliance with relevant regulations. This role offers a long term contract employment opportunity. Responsibilities: • Efficiently answer payroll and timekeeping queries, conducting necessary research and providing timely responses.• Take responsibility for employee updates relating to payroll changes.• Accurately process on-demand payroll checks and timekeeping adjustments.• Handle wage and employment verification forms for various agencies.• Conduct audits on payroll and timekeeping data, ensuring adherence to policies, practices, and applicable laws.• Review timekeeping data for compliance with policies, union contracts, and relevant state and federal laws.• Utilize timekeeping software such as Kronos and UKG.• Perform reconciliations and account analysis as needed.• Use software such as ADP Workforce Now, Workday, and Microsoft Excel to manage payroll functions and generate ad hoc reports.