We are looking for a motivated individual to join our team as an Office Manager in Carol Stream, Illinois. This entry-level role is ideal for candidates with a background in accounting, whether through coursework or practical experience, who are eager to develop their skills and grow professionally. This is a contract to permanent position, offering comprehensive training and opportunities to contribute to various office functions.<br><br>Responsibilities:<br>• Utilize Oracle to review customer histories, extract relevant details, and support data-driven decision making.<br>• Organize and analyze logistics data from customer files to prepare detailed reports.<br>• Create and manage pivot tables in Excel, perform margin analysis, and utilize advanced functions like MV lookup.<br>• Assist with bookkeeping tasks to ensure accurate financial records and transactions.<br>• Coordinate and oversee multiple projects simultaneously to maintain smooth operations.<br>• Travel locally to client locations as needed to provide on-site support.<br>• Maintain the organization and replenishment of office supplies for effective workflow.<br>• Perform receptionist duties, including greeting visitors and managing incoming communications.
<p><strong>Summary: </strong></p><p>We are seeking an entry-level Estate Planning Legal Assistant/Receptionist to join a growing Trusts & Estates team in a dynamic law firm in Oak Lawn. This position plays a key support role by blending administrative, client service, and legal assistant responsibilities.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer incoming calls, process mail, transcribe meeting notes, and track important deadlines.</li><li>Organize client files and maintain contact databases.</li><li>Prepare engagement letters and draft/revise routine correspondence.</li><li>Serve as a liaison between clients and attorneys, promptly handling inquiries by phone, email, or written communications.</li><li>Draft and revise estate planning documents, including powers of attorney, wills, revocable trusts, and binders.</li><li>Facilitate document completion and oversee document signatures.</li><li>Support time entry and billing processes, including invoice distribution.</li><li>Manage attorney calendars, schedule meetings and appointments, and coordinate travel arrangements.</li></ul>
<p>We are looking for a skilled administrative assistant to oversee daily administrative operations and ensure the smooth functioning of office activities. This is a contract position based in Evanston, Illinois, with the potential for conversion to a permanent role. The ideal candidate will have a proactive approach to managing office resources, handling administrative tasks, and maintaining a welcoming office environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the procurement and inventory of office supplies to ensure the team has the resources needed to operate efficiently.</p><p>• Coordinate accounts payable processes, including invoice management and timely payments.</p><p>• Oversee reception duties, including greeting visitors and managing incoming calls.</p><p>• Ensure the office environment is well-maintained and organized at all times.</p><p>• Monitor and address facility-related needs, such as repairs and maintenance.</p><p>• Support administrative tasks to streamline office operations and improve workflow.</p><p>• Collaborate with vendors and service providers to maintain quality standards.</p><p>• Assist with onboarding new employees by preparing office equipment and resources.</p><p>• Create and enforce policies to optimize office efficiency and productivity.</p><p>• Maintain accurate records and documentation for administrative and facility-related activities.</p>
<p>Robert Half is looking for a dedicated and detail-oriented Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will provide essential administrative and legal support to a team of attorneys specializing in commercial litigation. This position requires a proactive individual who can effectively manage multiple tasks, maintain confidentiality, and contribute to the success of the firm's legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and executive support to a team of attorneys, ensuring seamless workflow in a fast-paced litigation environment.</p><p>• Prepare and file legal documents such as complaints, discovery, motions, subpoenas, and affidavits, ensuring accuracy and compliance with court requirements.</p><p>• Handle electronic filing for Federal and Circuit Courts, including coordination with local county clerks.</p><p>• Arrange for process servers and court reporters as needed to support litigation processes.</p><p>• Transcribe dictations and draft legal briefs, correspondence, and other documents with precision.</p><p>• Organize and maintain legal files, ensuring all case materials are easily accessible and up-to-date.</p><p>• Assist in onboarding new matters by preparing client engagement letters and related documentation.</p><p>• Manage attorneys’ schedules, court deadlines, and appointments using Microsoft Outlook.</p><p>• Provide additional administrative support, including reception coverage, as necessary to ensure smooth office operations.</p>
<p>This position is 20 hours a week and pays between $20.00 and $25.00 an hour. The schedule is onsite Tuesday-Friday from 12:00pm-5:00pm.</p><p><br></p><p>Key Responsibilities:</p><p> · Process all incoming and outgoing shipments, including mass shipments, individual packages, and mail.</p><p> · Serve as the lead administrator for UPS Worldship, DHL, CampusShip, USPS, and other shipping platforms.</p><p> · Identify and properly process battery shipments and other dangerous goods.</p><p> · Coordinate and receive daily dock deliveries.</p><p> · Sort and notify team members of packages and mail daily.</p><p> · Maintain positive relationships with shipping brokers and engage them to resolve shipping issues.</p><p> · Provide tracking and pricing estimates via email or phone and follow up with team members or customers.</p><p> · Analyze and plan shipment costs; troubleshoot shipping issues as needed.</p><p> · Maintain postage meter and purchase stamps as required.</p><p> · Ensure adequate inventory of shipping materials at all times.</p><p> · Keep the shipping area clean, organized, and compliant with safety regulations.</p><p> · Provide backup support for the Office Manager and reception desk as needed.</p><p> · Perform other duties as assigned.</p><p>Qualifications:</p><p> · Minimum 2 years of professional work experience in a shipping or logistics role.</p><p> · Strong written and verbal communication skills.</p><p> · Excellent organizational and time management abilities; capable of managing multiple priorities.</p><p> · Basic proficiency in Microsoft Office and general computer skills.</p><p> · Knowledge of shipping lithium-ion batteries and other hazardous materials.</p><p> · Familiarity with Incoterms and Schedule B codes.</p><p> · IATA and DOT training preferred.</p><p> · Ability to interpret packing slips, enter data into systems, and acknowledge receipt of goods.</p><p> · Experience completing bills of lading and commercial invoices.</p><p> · Understanding of international shipping practices and documentation.</p><p>Physical Requirements:</p><p> · Ability to lift up to 50 pounds.</p><p>Must be able to sit, stand, bend, twist, reach, and move about the facility as needed.</p>
We are looking for a skilled Administrative Assistant to provide dedicated support to a corporate legal team based in Wheaton, Illinois. In this contract position, you will collaborate closely with attorneys to ensure seamless operations and efficient management of legal and administrative tasks. This role requires strong organizational skills, attention to detail, and proficiency in handling various legal and business processes. <br> Responsibilities: • Deliver high-level administrative support to a team of eight attorneys, ensuring smooth day-to-day operations. • Manage and track client engagements while maintaining accurate records and documentation. • Coordinate schedules and maintain calendars for attorneys, ensuring deadlines and appointments are effectively managed. • Enter attorney time accurately, review billing details, and assist with monthly client invoice revisions. • Monitor and update corporate minute books, ensuring compliance and accuracy. • Format and revise legal documents, including contracts and due diligence materials, for consistency and professionalism. • Review time entries and assist with tracking billable hours for attorneys. • Utilize tools such as DocuSign and Microsoft Office to streamline document management and communication. • Facilitate communication with clients and internal teams to address inquiries and resolve issues promptly. • Provide support for M& A, securities, and corporate divorce transactions as needed. <br> The pay range for this position is 25 to 32. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
