18 results for Executive Assistant in Schaumburg, IL

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Wholesale Distribution industry, based in Chicago, Illinois. As an Administrative Assistant, you will play a crucial role in the onboarding process of new employees, coordinating necessary preparations, and providing support to our executive team. Responsibilities: • Facilitate the onboarding process for new hires, including Regional Sales Managers • Coordinate logistics for onboarding, such as scheduling meetings and arranging meals • Provide administrative support to the executive team, including the CEO, CFO, Head of HR, Head of Marketing, and Head of ECommerce • Anticipate the needs of the team and take initiative in providing solutions • Ensure a smooth introduction to the company culture for new hires • Handle inbound and outbound calls and provide excellent customer service • Maintain accurate and efficient data entry and customer credit records • Manage email correspondence and schedule appointments effectively • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, for various tasks • Manage calendars for the executive team and new hires.

Administrative Assistant - Residential Property Management We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Chicago, Illinois. As an Administrative Assistant, you will play a vital role in supporting property and leasing operations by managing communications, organizing schedules, and maintaining records. This position offers a Monday - Friday contract employment opportunity for the summer of 2025. Responsibilities• Coordinate and schedule property tours for prospective tenants• Manage incoming leads and inquiries efficiently• Maintain and update calendars to ensure smooth scheduling• Collect employment verification documents from applicants• Prepare and distribute memos, emails, reports, and other forms of communication• Support the planning and execution of resident events• Monitor inventory and oversee the procurement of office supplies• Perform data entry tasks to maintain accurate records• Conduct internal audits to ensure compliance and accuracy• Respond to inbound calls and emails with professionalism and clarity

Administrative Assistant - Corporate Media We are providing a long term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, United States. As an Administrative Assistant, your role will be pivotal in managing a variety of tasks related to the organization's YouTube TV Channel. You will be operating in a fast-paced environment, requiring proactive responses and effective multitasking. Responsibilities:• Manage data entry tasks with accuracy and efficiency.• Engage in email correspondence, responding to inquiries and forwarding information as necessary.• Schedule appointments and manage the calendar to ensure smooth operations.• Complete paperwork accurately and in a timely manner.• Conduct background checks and facilitate waivers for necessary parties.• Utilize Google Suite for various administrative tasks.• Use Slack for internal communication and coordination.

Administrative Assistant We are offering a contract for a permanent employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Harwood Heights, Illinois. As an Administrative Assistant, you will be primarily involved in managing office operations, tenant relationships and lease agreements, as well as supporting the maintenance staff and various projects. Responsibilities• Ensure accurate and efficient processing of leases including CAM, real estate tax, and rent escalations.• Facilitate solutions for tenant work orders, maintaining a positive tenant/landlord relationship.• Manage the front desk operations, handling telephone and visitor traffic.• Assist in the management of the main office, including the filing system.• Support the property management office operations, contributing to the smooth running of the office.• Exhibit proficiency in managing contract negotiations.• Show premises to prospective tenants, promoting the property effectively.• Ensure compliance with insurance requirements, maintaining up-to-date records.• Support the creation of proposals, leases, and contract outputs.• Prepare verbal and written reports, communicating effectively with all stakeholders.• Support permanent maintenance staff, coordinating multiple projects effectively.

Claims Administrative Assistant We are offering an exciting opportunity for a Claims Administrative Assistant in the insurance industry, based in Chicago, Illinois. The role involves managing customer case files, coordinating appointments and travel, and assisting with department projects. This position is hybrid (2 days on-site), pays a salary of $70,000-$75,000 + full, rich benefits. Responsibilities:• Accurate and efficient management of customer case files in an electronic system• Organization and scheduling of both internal and external appointments and meetings• Coordination of travel arrangements, including transportation and accommodation, as required• Preparation, submission, and reconciliation of expense reports• Assistance in coordinating Claims Department projects• Handling general inquiries from outside parties, logging and directing messages or calls to Claims Department personnel as needed• Performing other assigned duties related to the role.

Commercial Finance Legal Assistant Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Commercial Finance Legal Assistant with at least 5-8+ years of experience to join their Private Credit practice group. This Commercial Finance Legal Assistant will support transactional attorneys that involves multi-tasking complex document production with heavy administrative functions and client contact requiring executive secretarial skills.. This position is paying between $80-95K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you! Commercial Finance Legal Assistant Responsibilities:<ul><li>Prepare and organize documents and forms requisite to the commercial finance practice area, such as term sheets, credit agreements, business certificates, exhibits, opinion letters, standard form loan documents, etc. </li><li>Assist with duties/tasks associated with commercial finance transactional closings</li><li>Create, edit/proofread, and compile large, complex, heavily formatted documents as well as prepare correspondence, memoranda and other legal documents from draft or dictated text</li><li>Prepare and edit correspondence, memoranda, and emails</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter</li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit expense reports for each attorney</li></ul> For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients. Responsibilities: • Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.• Prepare and review estate planning documents.• Maintain trust/estate financial records.• Create and maintain a filing system; open and close files in a timely fashion.• Process client intake forms.• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.• Arrange meetings, coordinate travel arrangements, and schedule appointments.• Prepare attorney expense claims and close transactions.• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.• Perform other related and administrative duties as assigned.

Accounting Assistant We are looking for a skilled Accounting Assistant to join our team on a contract basis in Westchester, Illinois. In this role, you will focus on billing, accounts receivable, and light administrative tasks while contributing to a small, collaborative office environment. This position is ideal for individuals with strong organizational skills and experience using QuickBooks Online. Responsibilities:• Manage billing operations using QuickBooks Online, ensuring accuracy and timely submission of invoices on a weekly cycle.• Collaborate with team members to confirm required documentation is complete before billing deadlines.• Process and match incoming payments with invoices, maintaining meticulous records.• Generate aging reports to track outstanding balances and follow up as necessary.• Assist with light collections outreach, maintaining professionalism and alignment with company values.• Handle mail processes related to payments and invoices efficiently.• Provide administrative support, including document editing and maintaining organized records.• Partner with the bookkeeper to optimize accounts receivable processes for improved cash flow.• Support efforts to automate bank processes and streamline financial operations. The hourly pay range for this position is $25 to $30. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Legal Assistant We are offering a long-term contract employment opportunity for a Legal Assistant in Chicago, Illinois. The individual will be expected to provide support to the attorney members, handle administrative tasks, and ensure smooth office operations within a legal setting. Responsibilities: • Facilitate efficient office operations by managing data, scheduling meetings, and overseeing calendar and deadline management. • Provide essential support to attorney members by assisting with various administrative projects. • Maintain company's record system by building server folders using established naming conventions. • Ensure the accuracy of legal documents by performing proofreading and formatting tasks as necessary. • Contribute to team efficiency by coordinating workflow using established trackers and spreadsheets. • Aid in the assembly of exhibits for pleadings and letters for various projects. • Organize and maintain both digital and hard copy litigation files. • Contribute to the development of various manuals and handbooks on substantive legal issues. • Assist with drafting and processing correspondence to and from the office. • Learn and master the process of uploading documents into the company intranet. • Prepare or update existing PowerPoint presentations as required. • Perform other duties as assigned.

Legal Assistant Robert Half's Legal Division is immediately seeking a Legal Assistant with 3-5 years of experience to join a reputable law firm in downtown Chicago. The Legal Assistant will be handling real estate and estate planning matters. Responsibilities:• Efficiently process customer credit applications related to real estate transactions.• Maintain precise records of customer credit related to real estate and estate planning.• Handle customer inquiries regarding real estate transactions and estate planning.• Monitor customer accounts and take necessary actions in relation to real estate transactions.• Conduct heavy typing, proofreading, editing, and formatting of real estate documents such as contracts, amendments, leases, letter of intent, term sheets, and closing instructions.• Coordinate and schedule real estate closings.• Draft real estate and estate planning documents including closing statements, deeds, bill of sale, affidavits, power of attorney, wills, trusts, and probate documents for e-filing.• Coordinate the filing of corporate documents and manage post-closing matters with clients.• Understand tax law to support attorneys in document preparation, organizing files, managing client communication and preparing for tax filings.• Transcribe and type all correspondence, produce letters, court documents, legal forms, and internal administrative forms as needed.• Manage incoming, outgoing, and internal mail of their assignments and maintain orderly filing of correspondence/documents.• Assist attorneys with client billings and manage appropriate communications with clients and detail oriented associates.• Process required forms for the opening of new matters and closing files in accordance with established procedures.• Make required travel arrangements for attorneys and maintain updated detail oriented schedules/calendars.

Trust & Estates Legal Assistant Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Legal Assistant with at least 5-8+ years of experience to join their Private Wealth practice group. This Trust & Estates Legal Assistant is responsible for providing support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $85-100K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you! Trust & Estates Legal Assistant Responsibilities:<ul><li>Prepare, edit, and organize heavily formatted documentation and forms such as wills, codicils, trust agreements and amendments, powers of attorney, designations, limited partnership agreements, limited liability company agreements, transactional documents, planning proposals, etc.</li><li>Prepare and edit correspondence, memoranda, and emails. Proofread written communications.</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter. </li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit reimbursement requests for each attorney</li></ul> For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com

Office Assistant We are looking for a motivated and detail-oriented Office Assistant to join our team in Skokie, Illinois. This is a Contract-to-permanent position ideal for someone with a background in administrative tasks and light accounting functions. The role offers an excellent opportunity to work in a collaborative environment while gaining exposure to tax-related processes and software. Responsibilities: • Organize and prepare tax return documentation, including client correspondence and billing information. • Perform accurate data entry tasks using QuickBooks and other accounting software as needed. • Assist with clerical duties such as answering phone calls, managing schedules, and maintaining office records. • Support the preparation and collation of financial reports and documents. • Communicate effectively with clients to address inquiries and provide updates on their accounts. • Manage administrative tasks related to billing, such as invoicing and payment tracking. • Ensure the office operates smoothly by handling general back-office support tasks. • Learn and utilize tax industry software, including Lacerte, to assist with tax preparation processes. • Collaborate with team members to meet deadlines during peak tax season, including occasional Saturday work. • Adapt to new responsibilities and processes with minimal supervision.

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. This role will provide comprehensive administrative support to legal professionals at the firm. The Legal Assistant will be expected to perform a variety of tasks including processing documents, coordinating schedules, and maintaining client communications. Responsibilities:<ul><li>Handle all incoming and outgoing mail as required.</li><li>Maintain and update attorney calendars using Firm software concerning court dates, meetings, conference calls, in-house meetings, and travel.</li><li>Assist with the arrangement of travel and timely completion of expense reports.</li><li>Provide direct administrative and clerical support such as timekeeping, processing billing memos, expense reports, scheduling, scanning, document editing, and preparing packages for mailing.</li><li>Use standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat, and comparison software</li><li>Work directly with attorneys, paraprofessionals, and administrative assistants for projects requiring special or specific instruction, displaying the ability to work independently on those tasks as directed.</li><li>Demonstrate an understanding of how individual tasks impact other long-term projects and the overall functioning of the department.</li><li>Maintain good public relations with clients while observing the confidentiality of attorney-client relationships and following practice group guidelines for protecting client information.</li><li>Create and maintain all client and general files.</li><li>Develop familiarity with standard formatting and document production procedures.</li><li>Show initiative in seeking additional tasks to maintain a steady workload and assist in any other area of the Firm as assigned</li></ul>

Litigation Legal Assistant Position Overview:This well-established 10-attorney law firm in Chicago is among the oldest in the city. The firm specializes in litigation before federal and state courts, administrative agencies, and arbitrators and is currently seeking a highly organized and detail-oriented Litigation Legal Assistant to join their team. This position will suit an individual who thrives in a team-based environment and excels in managing multiple deadlines in a fast-paced legal setting. The role involves supporting attorneys with tasks related to litigation, arbitration, and overall case management to ensure the firm meets its clients' goals efficiently and effectively. Key Responsibilities:<ul><li>Drafting, Editing, and Proofreading: Prepare, review, and revise legal documents such as pleadings, briefs, large exhibits, trial notebooks, and correspondence to ensure accuracy, clarity, and compliance with court and arbitration requirements.</li><li>Transcription and Dictation: Perform extensive transcription work, including formatting lengthy legal briefs dictated by attorneys in preparation for arbitrations (about three arbitrations per month). Ensure timely document proofing, revisions, and updates to meet critical deadlines.</li><li>Docketing, Scheduling, and Calendaring: Manage court dates, deposition scheduling, and meetings. Maintain detailed calendar tracking to prevent any scheduling conflicts and ensure attorneys are fully prepared for court appearances, depositions, and meetings.</li><li>E-Filing Procedures: Handle electronic filings through various systems, including Federal Courts, State Courts, EEOC, and other administrative agencies, adhering strictly to submission deadlines and technical requirements.</li><li>Arbitration Support: Assist attorneys with pre-arbitration preparation, from transcribing legal briefs to organizing exhibits and trial notebooks in anticipation of hearings. Collaborate in meeting specifications established by arbitrators.</li><li>Team Collaboration: Work alongside attorneys and office staff to balance priorities, build consensus, and maintain the firm’s commitment to teamwork, while navigating varying personalities and work styles.</li><li>Attention to Detail: Exhibit absolute precision in document drafting, proofreading, scheduling, and overall litigation support to ensure all work is error-free.</li></ul>

Administrative Coordinator The Administrative Coordinator is responsible for creating a welcoming office environment, providing administrative and operational support, and assisting team members by ensuring smooth daily operations and training on tools and resources. *THIS POSITION IS 100% IN-OFFICE with the hours of 9:00AM-5:00PM*This position offers a salary of $50,000-$55,000 annually + full benefits. KEY RESPONSIBILITIES:<ul><li>Greet visitors and provide refreshments.</li><li>Anticipate and address team needs while maintaining a welcoming environment.</li><li>Train staff on tools and resources offered by the organization.</li><li>Answer and route phone calls.</li><li>Manage mail, deliveries, and documentation.</li><li>Handle supply orders and maintain a tidy office.</li><li>Provide basic IT support for connectivity, devices, and tools.</li><li>Conduct training sessions on company platforms and software.</li><li>Assist with creating and customizing marketing materials.</li><li>Support team members with social media, presentations, and templates.</li></ul>

Legal Assistant We are in the search for a dedicated Legal Assistant to join our team in CHICAGO, Illinois, 60602-4217, United States. In this role, you will be instrumental in managing legal documents, coordinating schedules, and performing various administrative tasks. Your expertise in the Corporate industry will be a valuable asset as you navigate tasks within the legal department. Responsibilities: • Handle the drafting and reviewal process of various contracts such as engagement letters, non-disclosure agreements, Independent Contractor agreements, Vendor agreements, and more. • Manage and maintain schedules to ensure optimal coordination, time management, and effectiveness. • Oversee the filing system for documents and emails to ensure organization and easy access. • Take the initiative to identify issues, propose solutions, and implement improvements proactively. • Coordinate travel plans as needed. • Perform routine administrative tasks including mailing, faxing, and copying. • Prepare and submit expense reports in a timely manner. • Undertake any additional tasks as required by the Legal Department.

Legal Assistant Please email your resume directly to cosette antonia .bevis @ robert half com for immediate consideration. Our client is seeking a Legal Assistant to join their dynamic team and assist with transactional legal matters in Chicago. This is a fantastic opportunity for an experienced legal support professional to leverage their skills in a direct-hire role at a well-established organization. Key Responsibilities:<ul><li>Provide comprehensive administrative and legal support for transactional legal matters, including contract preparation, corporate filings, and document management.</li><li>Handle drafting, proofreading, and formatting of correspondence and legal documents (e.g., agreements, resolutions, amendments).</li><li>Maintain and manage transactional files and records, ensuring accuracy and compliance with the organization’s policies.</li><li>Monitor deadlines, coordinate logistics for meetings, and communicate with cross-functional teams to facilitate the completion of legal projects.</li><li>Conduct basic legal research and assist in preparing materials for corporate filings and compliance requirements.</li><li>Liaise between the legal team, clients, vendors, and third-party service providers.</li><li>Provide administrative support such as calendar management, travel scheduling, and expense reporting for attorneys and key stakeholders.</li></ul>

Insurance Billing Specialist The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The two biggest things on people’s minds right now: ‘Busy season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>