34 results for Entry Level in San Jose, CA

Entry Level Accountant We have partnered up with an organization in the San Jose area who has an immediate need for an Entry Level Accounting Associate to join their team. This position is a full-time contract role with the opportunity to convert based on performance. Expectations:<ul><li>Assist facilitating full cycle Accounts Payable and Accounts Receivable processes</li><li>Assisting in balancing sheets and income statements</li><li>Researching and correcting account discrepancies</li><li>Work closely with accounting department to assist with month-end journal entries, reports, and mailings</li></ul>

Front Office Receptionist As the Front Office Receptionist, you will play a critical role in creating a welcoming atmosphere for clients, customers, and visitors. You’ll manage daily administrative tasks, coordinate front desk activities, and support other team members with operational needs.Key Responsibilities<ul><li>Greet visitors and clients: Ensure all guests are welcomed with professionalism, warmth, and efficiency.</li><li>Answer and redirect calls: Manage phone systems by fielding inbound inquiries and transferring calls to the appropriate department promptly.</li><li>Calendar management: Schedule meetings, appointments, and conference room bookings for staff.</li><li>Maintain office supplies: Ensure the front office is fully stocked and organized with necessary supplies like stationary, snacks, and brochures.</li><li>Support administrative tasks: Handle data entry, basic record keeping, and documentation when needed.</li><li>Communication coordination: Manage correspondence via email, phone, and mail, ensuring timely responses and deliveries.</li></ul>

Inventory Assistant We are offering a short term contract employment opportunity for an Inventory Assistant in San Mateo, California. This role is situated within the non-profit sector, with a focus on inventory management and customer service. You will be instrumental in supporting an inventory project, handling products, and interacting with customers. Responsibilities:• Efficiently manage new inventory, including tracking and recording• Assist in packing and unpacking boxes• Regularly reorganize existing products as per requirements• Carry out duties related to shipping and receiving products• Handle tasks related to the organization and reorganization of items throughout the day• Engage in customer service duties as required• Participate in lifting tasks involving weights over 20 pounds• Perform tasks in various workspaces like warehouses or outdoor tents.

E-Commerce Specialist Our retail client is looking for an eCommerce Specialist with Shopify experience for a 40hr/wk role, on site in Fremont. The role involves a variety of tasks related to content management, customer relationship management, and e-commerce platforms. Responsibilities: Product Management:-Set up new products in eCommerce tools.-Remove outdated items and maintain accurate product levels for assigned clients.-Ensure proper routing of products to clients and resolve any related issues. Reporting:-Generate inventory reports that analyze items selling well versus those underperforming.-Provide data to support product proposals for sales teams to present to clients. Client Support:-Serve as the first point of contact for client inquiries about product specifics and account details.-Address client needs promptly while maintaining professional communication. Copywriting:-Draft compelling product descriptions, including dimensions, specs, pricing, and key details for eCommerce platforms and Product Information Sheets.

Sr. Accountant We are seeking a Sr. Accountant to join our client's team in Stanislaus County. As a Sr. Accountant, you'll be responsible for a variety of tasks, from maintaining precise financial records and analyzing financial data to reviewing bookkeeping tasks and advising clients on financial obligations. Call Edgar Gonzalez if interested: 209.395.2259 Responsibilities• Manage the precise and efficient processing of customer credit applications• Analyze financial data to identify trends, improvement opportunities, and cost-saving measures• Conduct periodic reviews to strengthen internal controls and ensure data integrity• Collaborate with teams and clients to verify and ensure timely financial data• Maintain precise financial records for reporting and prepare financial statements in compliance with GAAP• Review bookkeeping tasks for accuracy and adherence to best practices• Advise clients on financial obligations, compliance strategies, and risk mitigation• Develop and maintain strong client relationships with tailored financial guidance• Oversee accounting software implementation and optimization for efficiency and accuracy• Mentor entry level accountants and support detail oriented development within the team• Participate in strategic planning and process improvements, and support business development efforts.

Sr. Software Engineer Robert Half is looking for a Sr Software Engineer to be part of their team. in Santa Clara, CA. As a Sr. Software Engineer, you will be working in a dynamic environment that demands strategic thinking, team collaboration, and the ability to act as a liaison between the design and development teams. This is a 6-month contract to hire role, in Santa Clara, CA. If interested, please apply to the job opportunity with your updated resume for Suman Sandhu to review.

Staff accountant One of our clients is looking for an entry level accountant for a 2 months contract. ***Contact Ade Henderson via LinkedIn for immediate consideration*** <ul><li>Enter and reconcile invoices and payment data in accounting systems.</li><li>Assist with accounts payable (AP) and accounts receivable (AR) processes.</li><li>Prepare bank deposit records and reconcile statements.</li><li>File and organize financial documents in compliance with company policies.</li><li>Provide support for month-end close activities.</li></ul>

Jr. Legal Secretary Our client, a prestigious AMLAW 100 Litigation Firm, is seeking a Junior Legal Secretary to join their team on a long-term remote contract basis. This is an excellent opportunity for an entry-level legal professional looking to gain experience in a fast-paced litigation environment with a highly regarded law firm. Key Responsibilities:<ul><li>E-Filing: Prepare and file legal documents electronically in both state and federal courts.</li><li>Document Formatting: Assist with formatting legal pleadings, correspondence, and other documentation in accordance with firm and court requirements.</li><li>Administrative Support: Provide general administrative support, including calendar management, scheduling, and coordinating communications.</li><li>Multi-Tasking & Prioritization: Manage multiple tasks efficiently while working under deadlines in a dynamic environment.</li><li>Collaboration: Work closely with attorneys and senior legal secretaries to ensure smooth workflow and case management.</li><li>Compliance & Accuracy: Ensure accuracy and adherence to court rules and firm standards in all filings and documentation.</li></ul>

Transactional Attorney Established Napa County firm is seeking a Transactional Attorney to join their congenial team. Responsibilities:• Assist in business formation and reorganization processes• Handle mergers and acquisitions, including drafting and negotiating acquisition agreements and ancillary documents• Supervise entry-level associates and manage transactions• Work on corporate formation, general corporate work, governance and compliance matters• Interpret and analyze a variety of documents including transactional documents, diligence materials and similar documents• Show versatility and flexibility in work approach, with keen attention to detail• Use proficiency in Microsoft Office (Outlook, Word, Excel) for task execution• Foster a collaborative work environment• Display excellent written and verbal communication skills• Provide excellent customer service to both internal and external customers• Demonstrate strong organizational skills and problem-solving ability• Handle high-volume workload and effectively prioritize matters• Work independently and self-motivate.

Data Collector We are offering a long term contract employment opportunity for a Data Collector in San Francisco, California. This role is primarily within the product development industry and involves testing a mechanical gripping device. The job environment will require commuting around San Francisco and South San Francisco, hence necessitating the need for a personal car. Responsibilities: • Conduct testing of a mechanical gripping device by lifting household items. • Provide valuable feedback to the engineering team to aid product development. • Ensure proper usage of the device which includes lifting items over the head. • Maintain a high level of physical activity as the role involves standing and moving for extended periods. • Manage tasks independently with minimal communication with the engineering team. • Ensure safe handling of the device, which weighs approximately 7lbs. • Participate in initial training at the headquarters before deployment to the onsite address. • Navigate efficiently between multiple sites in San Francisco using personal transportation. • Provide administrative assistance and customer service as needed. • Perform data and order entry tasks as required.

Data Collector We are looking to bring on board a dedicated Data Collector in San Francisco, California. This role is perfect for someone with a knack for precision and a comfort with physical tasks, as it involves testing and providing feedback on a mechanical gripping device. The role also necessitates the ability to work independently and commute around the San Francisco and South San Francisco areas. This is a contract employment opportunity. Responsibilities: • Test a mechanical gripping device by lifting household items, ensuring its functionality and usability • Provide valuable feedback to the engineering team regarding the performance of the device • Stand for extended periods during the workday, as the role requires physical activity • Handle the device, which weighs approximately 7lbs, throughout the day • Work autonomously, demonstrating the ability to accomplish tasks without constant supervision • Drive between different sites in San Francisco and South San Francisco, requiring reliable personal transportation • Undertake initial training at the headquarters before deployment to the onsite address • Use the device equipped with cameras, requiring minimal communication with the engineers • Perform tasks that involve lifting items such as plates and glasses over your head.

Data Collector We are seeking a dedicated Data Collector to join our dynamic team. This role is based in San Francisco, California and offers a long-term contract employment opportunity. As a Data Collector, your primary role will be to test a mechanical gripping device, provide feedback to the engineering team, and handle various household items. This role requires physical activity, and the ability to work independently with minimal supervision. Responsibilities: • Testing a mechanical gripping device through practical application • Lifting and handling various household items such as plates, glasses, etc. • Providing constructive feedback to the engineering team for product development • Working independently with minimal communication with the engineering team • Transporting between multiple sites within San Francisco and South San Francisco • Managing and maintaining accurate data records • Offering customer service and administrative assistance when necessary • Handling and processing customer credit applications • Monitoring customer accounts and taking appropriate action when necessary.

Accounts Receivable Coordinator We are seeking a meticulous and organized Accounts Receivable Coordinator to join our team. Based in Monterey, California, this role involves managing customer invoices, tracking electronic payments, and overseeing customer accounts. This is a long-term contract opportunity where you will be expected to deliver exceptional service in processing customer credit applications and maintaining accurate customer credit records. Responsibilities: • Efficient and accurate processing of client invoices. • Monitoring and managing electronic payments and credit card deposits. • Regularly updating and maintaining the Accounts Receivable ledger. • Managing customer accounts and taking necessary actions as required. • Handling returns and charge-backs with precision and care. • Using Microsoft Excel for data entry and the creation of Aging Reports. • Collaborating with the team to ensure smooth operations in the accounting department. • Communicating effectively with both team members and clients to resolve inquiries.

Junior Teller Robert Half client has multiple opportunities for motivated Junior Tellers to join the team in Walnut Creek, CA. This role combines exceptional customer service with sales, ensuring clients have an excellent banking experience. You will assist customers in opening accounts, identifying their financial needs, and cross-selling bank products. Your goal is to build strong client relationships while supporting branch goals and compliance standards. Key Responsibilities:<ul><li>Deliver outstanding service by actively listening to customer needs and offering tailored banking solutions.</li><li>Open and maintain consumer and business accounts, including checking, savings, CDs, and IRAs.</li><li>Cross-sell bank products and services to meet customer needs and branch profitability goals.</li><li>Educate clients on the bank’s offerings, providing proactive recommendations.</li><li>Support clients with inquiries, account updates, and teller transactions as needed.</li><li>Ensure compliance with all policies, procedures, and federal banking regulations.</li><li>Foster positive relationships with customers to promote retention and referrals.</li><li>Volunteer at least 10 hours annually for CRA initiatives during work hours (mileage reimbursed).</li></ul> Qualifications:<ul><li> Minimum of 1 year of banking teller experience; beginner-level experience in opening consumer accounts.</li><li>Familiarity with basic business account opening is preferred.</li><li>Strong interpersonal and communication skills with a collaborative and client-focused attitude.</li><li>Proficiency in Word, Excel, Outlook, and banking programs.</li><li>Ability to handle sensitive information with professionalism and sound judgment.</li></ul>This role offers an opportunity to grow your customer relationship and sales skills while contributing meaningfully to the success of the branch and its clients. If you are interested in being considered, please submit your resume today!

Data Collector We are offering a long term contract employment opportunity for a diligent Data Collector in San Francisco, California. This role involves working with a mechanical gripping device, providing feedback, and requires physical activity. It's a key position in the product development cycle, interacting minimally with the engineering team while maintaining independence and autonomy in the work. Responsibilities: • Testing a mechanical gripping device by lifting various household items and providing feedback to the engineering team • Performing tasks that require standing for extended periods and using arms frequently • Moving and handling items such as plates and glasses over the head using the device • Operating the device, which is equipped with cameras, with minimal communication with the engineers • Working autonomously with minimal supervision • Commuting around San Francisco and South San Francisco, moving from site to site as required • Completing the first two days of training at the headquarters before being deployed to the onsite address • Using personal transportation for commuting between different sites in San Francisco.

Data Collector We are offering a long-term contract employment opportunity for a Data Collector in San Francisco, California. This role is within the mechanical product development industry, where the selected candidate will be actively involved in testing a gripping device. The role demands physical activity and the ability to work autonomously, with minimal interaction with the engineering team. Responsibilities: • Provide feedback to the engineering team by testing a mechanical gripping device • Frequently lift and handle household items, such as plates and glasses, for testing purposes • Work independently, with minimal communication with the engineering team • Navigate around San Francisco and South San Francisco, commuting between sites as required • Attend a two-day training session at the headquarters before deployment • Utilize the device's camera feature during testing • Stand for extended periods throughout the workday • Manage the physical aspect of the role, involving repeated lifting and use of arms • Ensure safe handling of the device, considering it weighs approximately 7lbs • Perform other related tasks as required in the product testing process

Customer Service Representative We are seeking a Customer Service Representative in the Import & Distribution industry, based in South San Francisco, California. This role offers a contract to permanent employment opportunity, where you will be an integral part of our team, managing customer interactions, maintaining their records, and ensuring their orders are processed efficiently. Responsibilities:• Manage incoming phone calls, ensuring they are screened and forwarded appropriately• Welcome guests including customers, vendors, and visitors with a detail oriented demeanor• Efficiently handle customer orders received via phone or fax, ensuring they are processed correctly• Respond to customer inquiries regarding product availability and delivery schedules• Maintain up-to-date company sales catalogs for easy reference• Ensure all invoices are double-checked, alphabetized, and filed systematically• Handle additional tasks as required to ensure smooth operations• Utilize your skills in Microsoft Word and Order Entry for efficient data management and customer service.

Data Collector We are offering a long term contract employment opportunity for a Data Collector in the San Francisco, California region. This role is primarily in the technology industry, focusing on testing a mechanical gripping device for product development. The job involves a physical aspect and requires individuals to be comfortable using their arms throughout the day. The Data Collector will also be required to commute around various sites in San Francisco. Responsibilities: • Testing a mechanical gripping device by lifting household items and providing feedback to the engineering team. • Continuously standing and being on your feet for extended periods. • Picking up household items like plates and glasses over your head for testing purposes. • Handling a device that weighs approximately 7lbs for the majority of the day. • Working with minimal communication with the engineering team and operating autonomously. • Traveling between various sites within San Francisco and South San Francisco for work, requiring the use of a personal vehicle. • Participating in a two-day training session at the headquarters before being deployed to the on-site location. • Utilizing skills in Administrative Assistance, Customer Service, Data Entry, and Order Entry.

Bookkeeper Job Posting: BookkeeperEmployment Type: Contract About the Role:Are you detail-oriented, organized, and skilled in managing financial records? Robert Half is actively seeking experienced Bookkeepers to support the operations of various businesses. Working with our clients, you’ll play a key role in maintaining accurate and up-to-date financial systems while contributing to their success. Key Responsibilities:<ul><li>Record day-to-day financial transactions, ensuring accurate and timely entry.</li><li>Process accounts payable and accounts receivable, including invoices, payments, and reconciliations.</li><li>Balance and maintain general ledgers; reconcile bank and credit card statements regularly.</li><li>Generate and prepare financial statements, including profit-and-loss reports and balance sheets.</li><li>Resolve discrepancies in financial records and inquiries from vendors or clients.</li><li>Assist with month-end and year-end financial processes.</li></ul>

Accounts Payable Specialist Responsibilities – Day-To-Day Operations<ul><li>Journal Entries: Booking journal entries accurately and efficiently.</li><li>Bank Reconciliations: Managing 4-5 bank accounts; an Apex-heavy role.</li><li>Month-End Close: Handling prepaids, debt entries, accruals for missing invoices, and adjusting entries.</li><li>Expense Reimbursements: Managing reimbursements for the subsidiary as well as corporate cards.</li><li>Accounts Payable (AP) Processes:</li><li>Reconciling AP to the GL.</li><li>Reviewing GL coding of invoices processed by the offshore team using Depalty.</li><li>Handling W-9 payment-related questions.</li><li>Owning the overall AP process (actual work is primarily completed offshore).</li><li>Financial Entry Management: Booking numerous entries into the financial statements.</li><li>Fixed Assets & Depreciation: Managing fixed assets accounting and related depreciation schedules.</li><li>Allocation Tasks: Assisting with allocation-related functions.</li><li>Flex & Sales Analysis: Conducting various financial analyses as required.</li></ul>

Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk in Emeryville, California. This role will be central to the financial operations of our organization, working across account reconciliation, accounts payable and receivable, billing, and data entry. Responsibilities • Oversee the Accounts Receivable (AR) process, including invoice processing and resolution of customer inquiries• Manage the Accounts Payable (AP) function, ensuring all bills are paid in a timely manner• Handle account reconciliation tasks, matching invoices with purchase orders and statements• Perform data entry tasks related to financial transactions • Utilize financial software such as Oracle, QuickBooks, and SAP to maintain accurate financial records• Assist with billing operations, ensuring all charges are correctly applied and documented• Employ Microsoft Excel to create financial reports and perform data analysis• Maintain a high level of accuracy and attention to detail in all financial operations• Ensure all financial data is up to date and accurate for auditing purposes• Provide support to other financial operations as necessary

Administrative Assistant We are seeking an Administrative Assistant located in Napa, California. This role is crucial for the seamless functioning of our organization, involving a wide array of administrative tasks, meeting coordination, and front desk support. This opportunity offers a contract to permanent employment arrangement. Responsibilities: • Coordinating a variety of administrative tasks to ensure an effective workflow, including managing schedules and communications. • Providing front desk support, including greeting and directing visitors, managing incoming and outgoing mail, and fielding phone calls and inquiries. • Executing comprehensive meeting coordination, from scheduling and agenda preparation, to room and technology setup, to catering and event setup, and on-site coordination and cleanup. • Assisting with additional tasks as directed by leadership. • Collaborating with various departments to ensure smooth communication and coordination between teams. • Handling data entry and email correspondence. • Utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks. • Managing inbound and outbound calls and scheduling appointments. • Providing exceptional customer service.

Administrative Assistant We are seeking a Detail-Oriented Administrative Assistant for a contract position located Oakland, California. The role involves providing professional administrative support to a public agency and interacting with governing bodies, boards, and committees, as well as performing a variety of research, administrative, operational, and analytical duties. This position is hybrid (onsite in downtown Oakland 4 days per week, BART accessible), full time, Monday to Friday. The anticipated duration of this position is 3-5 months. Some of main duties for this position include front desk/receptionist duties as well as administrative support for multiple public meetings per month. Responsibilities: • Provide general administrative support to the governing bodies, boards, and committees.• Administer the public hearing process for board and committee meetings, ensuring compliance with regulatory and legislative requirements.• Record all official proceedings, prepare minutes, and ensure the maintenance of all proceedings of the board and committees.• Conduct studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.• Assist in resolving operational and administrative problems, identifying problem areas and issues.• Develop, organize, and direct the maintenance of assigned records maintenance systems and databases, ensuring data integrity.• Handle incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information.• Manage a daily calendar of meetings and events, resolving any scheduling issues.• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization using Microsoft Word, Excel, PowerPoint.

Payroll Administrator We are offering an exciting opportunity for a Payroll Administrator to join our team in the legal industry located in Walnut Creek, California. In this role, you will be responsible for managing payroll processes, maintaining records, and ensuring compliance with firm policies. This job involves a high level of interaction with various departments, requiring strong communication skills and attention to detail. Responsibilities: • Efficiently manage the processing of partner and staff bi-weekly payroll using ADP Vantage • Ensure the accuracy of payroll data entry and compliance with firm policies • Maintain and manage payroll service reports, time records, tax filing, and other payroll records • Calculate termination paychecks and other out-of-cycle payroll checks • Provide payroll related information regarding employee leave of absence calculations • Act as a liaison with payroll service and coordinate with the Human Resources and Benefit Departments • Organize and manage multiple tasks under tight time constraints • Monitor and respond to inquiries in the Payroll Department email inbox, including researching complex matters • Assist with special projects such as upgrades to ADP Vantage • Develop ADP Vantage training materials and perform other duties as assigned.

AP Specialist Accounts Payable Specialist – Grants Focus (South San Francisco)Opportunity through Robert Half Are you an experienced Accounts Payable professional looking to take your skills to the next level in a role involving grants management? Robert Half is partnering with a growing organization in South San Francisco to find an Accounts Payable Specialist with a strong background in managing AP functions and grant-related accounting. This hybrid opportunity offers the chance to contribute to impactful projects while advancing your accounting career in a collaborative, mission-driven environment. Key Responsibilities:<ul><li>Accounts Payable Management: Handle full-cycle accounts payable processing, including invoice verification, coding, data entry, and payments for vendors, contractors, and grant-funded expenditures.</li><li>Grant Accounting Support: Work closely with finance and program teams to ensure accurate allocation of grant-related expenses, compliance with grant agreements, and proper documentation for audits.</li><li>Payment Processing: Manage vendor payment schedules, resolve discrepancies promptly, and ensure adherence to policies and procedures.</li><li>Expense Reports: Review employee expense reports for compliance with policies and ensure accuracy before reimbursement.</li><li>Reconciliations: Participate in monthly reconciliations of AP accounts, ensuring proper coding and identification of grant-related items.</li><li>Audit Preparation: Maintain organized electronic and paper records of accounts payable transactions, supporting grant reporting and compliance with audit requirements.</li><li>Process Improvement: Identify opportunities to streamline AP processes, enhance efficiency, and improve documentation and tracking of grant-related expenses.</li><li>Cross-Department Collaboration: Partner with program managers and grants administrators to resolve AP issues and optimize alignment with funding guidelines.</li></ul>