109 results for Accounts Payable Specialist in San Jose Ca

Accounts Payable Specialist Robert Half, a rapidly growing global staffing powerhouse, is on the hunt for an Accounts Payable Specialist to join our Full-Time Engagement Professionals Team.This is a chance to immerse yourself in a variety of industries, working with diverse software tools and gaining invaluable experience. If you're ready for career-building opportunities, thrive on tackling challenges, and enjoy diving into hands-on projects, this is the perfect role for you! For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Accounts Payable Specialist Job Duties - will vary upon each engagement:<ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>

Accounts Payable Specialist Robert Half, a leading global staffing firm, is excited to hire an Accounts Payable Specialist to join our team in Tri-Valley and CC County! This is your chance to gain hands-on experience across multiple industries while working with a variety of software. Are you ready to take on career-building challenges, dive into impactful projects, and grow your professional skills? If so, we want to hear from you! For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Accounts Payable Specialist Job Duties - will vary upon each engagement:<ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>

Accounts Payable Specialist We are offering a short term contract employment opportunity for an Accounts Payable Specialist in Pleasanton, California. The selected candidate will be a part of a team in the Financial Services industry, handling vital tasks related to customer credit applications and accounting software systems. Responsibilities: • Accurately process customer credit applications in a timely manner • Maintain up-to-date and correct customer credit records • Resolve any customer inquiries related to their credit applications • Continuously monitor customer accounts and take necessary actions when required • Handle account coding tasks diligently • Utilize ERP and accounting software systems for various tasks • Use NetSuite for managing and organizing financial data • Undertake tasks related to Fixed Asset Accounting • Employ ADP - Financial Services tools for financial management • Use Concur for expense management in the company.

Accounts Payable Specialist We are offering a long-term contract employment opportunity for an Accounts Payable Specialist in the High Tech - Pharm/Biotech industry, located in San Jose, California. The chosen candidate will be a key player in our team, engaged in handling accounting functions with a focus on accounts payable. Responsibilities: • Accurately process customer credit applications as part of the Accounts Payable (AP) operations • Maintain and update customer credit records to ensure accuracy and compliance • Resolve customer inquiries in a timely and detail-oriented manner • Monitor customer accounts and perform necessary actions in response to account status • Utilize Accounting Software Systems and ERP - Enterprise Resource Planning for efficient work processes • Conduct regular auditing to ensure all financial transactions are error-free • Handle Account Coding tasks and ensure all coding is accurate and up-to-date • Leverage ADP - Financial Services and Concur for efficient financial operations • Manage Accrual Accounting tasks and ensure all accruals are accurately recorded • Oversee Automated Clearing House (ACH) transactions to ensure smooth financial operations • Utilize Oracle Fusion for advanced financial management and reporting

Accounts Payable Specialist Our client is looking for an Accounts Payable Specialist for a contract-to-hire position around San Jose. The ideal candidate will be able to perform full cycle AP and can start immediately.<ul><li>Receive, renew and process incoming invoices, expense reports, and check requests</li><li>Handling accounts payable for separate entities and vendors </li><li>Resolve vendor and internal team’s disputes and other issues relating to Accounts Payable</li><li>Establishing and maintaining relationships with new and existing vendors </li><li>Processing due invoices for payments </li><li>Conduct weekly review of AP Aging Reports: identify invoices ready for payment, verify vendor balances, and prepare analysis of accounts</li><li>Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts/vendor statements</li></ul>

Accounts Payable Specialist We are offering a contract for a permanent position as an Accounts Payable Specialist at our South San Francisco, California location. This position is in the Food & Food Processing industry. In this role, you'll handle various tasks including processing invoices, maintaining vendor communications, and managing expense reports. Responsibilities: • Efficiently process vendor invoices from the AP outlook mailbox on a daily basis. • Handle internal department and vendor inquiries daily, ensuring effective communication. • Regularly match costed receivers with receiving documents, purchase orders, and vendor invoices. • Address inter-departmental and vendor discrepancies promptly. • Manage AP incoming mails daily and distribute expense invoices to the appropriate managers for approval. • Ensure correct general ledger from the chart of accounts is used while vouchering inventory / expense AP invoices. • Prepare weekly check runs including A/p checks, ACH, USD, and FX payments. • Organize invoices from the check register report and match with check payments. • Prepare check register in .csv format for loading to CNB bank. • Mail A/p checks and file AP paid vouchers weekly. • Maintain and update labor efficiency expenses log on excel. • Perform monthly vendor billback deal invoice preparation and reconciliation against AP aging. • Carry out weekly filing of AP documents and handle other assigned projects. • Prepare USD wire transfer payments on excel and forward invoices to be paid to COO. • Send payment advice and remittances to vendors before the value date of the payment. • Run all wire payments, including USD WIRE, ACH, FX in the system. • Prepare all billback invoices related to Advertisements and forward to the vendors. • Handle all Foodshow related invoices and email to participated vendors. • Manage monthly reconciliation of credit card statements.

Accounts Payable Specialist We are offering a short term contract employment opportunity for an Accounts Payable Specialist based in Sunnyvale, California. In this hybrid role, you will be tasked with the efficient and accurate processing of vendor invoices, maintaining vendor relationships, and supporting accounting policies and procedures within the company. Responsibilities: • Efficiently process and pay invoices to ensure vendor satisfaction • Set up new vendors in the accounting system • Ensure adherence to company policies and procedures in all tasks • Provide necessary support to the larger accounting team • Handle ad-hoc reporting as needed • Communicate effectively with vendors and business partners • Reconcile vendor statements and address any discrepancies • Use accounting software systems such as Netsuite, Zendesk, Excel, Google docs/sheets for various tasks • Perform accounting functions such as Account Coding, Accrual Accounting, and Auditing • Utilize tools like ADP - Financial Services, Concur, and ERP - Enterprise Resource Planning for financial management and planning.

AP Specialist Job Title: Accounts Payables Specialist Job Description Key Responsibilities:<ul><li>Accurately process accounts payable transactions ensuring all invoices are paid promptly.</li><li>Conduct data entry functions, and maintain documentation related to invoices, departmental billings, and customer inquiries.</li><li>Proficiency in utilizing QuickBooks, NetSuite, and Microsoft Excel to monitor payments and cash flow.</li><li>Analyze and reconcile invoice discrepancies.</li><li>Set up new vendor accounts, maintain vendor account details, and make changes when necessary.</li><li>Handle monthly and yearly closings.</li><li>Work closely with the customer service, purchasing and accounting departments to solve invoicing errors.</li><li>Generate, analyze and present reports related to the accounts payable functions.</li><li>Ensure compliance with established company policies and regulations.</li></ul>

Accounts Payable Clerk We are in the search for a dedicated Accounts Payable Specialist who additionally has general office and office administrative skills to be an integral part of our team in Walnut Creek, California, 94598, United States. This is a contract to permanent role. As an Accounts Payable Clerk, your role will entail managing all payment-related operations, maintaining an accurate record of all transactions, and ensuring a robust internal control system. You will also be responsible for enhancing the accounts payable process and providing top-notch customer service. Additionally, you will be posting rent payments, receivables, and assisting management with tasks as assigned. Responsibilities: • Ensure all payment requests are processed in a timely and precise manner, with correct coding.• Develop a comprehensive understanding of all systems impacting Accounts Payable.• Devise, amend, and maintain disaster recovery procedures for accounts payable.• Provide exceptional customer service to vendors, auditors, and other departments.• Escalate any significant accounts payable issues to senior management.• Support in conducting internal audits of accounts payable.• Ensure auditors receive the requested data promptly and verify its accuracy.• Constantly refine and develop the accounts payable process.• Investigate and research data to facilitate strategic decision-making by the executive team regarding accounts payable billing issues for contractual obligations.• Prepare invoices for payment promptly for external collection purposes.• Support the accounting department with accounts payable processes to ensure invoices are paid promptly.

Accounts Payable Supervisor/Manager We are in search of an Accounts Payable Supervisor/Manager to join our clients team. This role primarily involves overseeing the full cycle of accounts payable, including invoice processing and check printing, and leading the day-to-day operations of the accounts payable department. Responsibilities:• Oversee the complete accounts payable cycle that includes two-way and three-way matching of invoices• Manage the day-to-day operations of the Accounts Payable Department, ensuring accurate and timely completion of tasks• Allocate tasks to the Accounts Payable Team and ensure their accurate and timely completion• Manage vendor assignments and team member workloads• Conduct audits on vendor information, including statements, payment terms, tax information, and other data• Prepare weekly cash requirements reports• Collaborate with internal team members to resolve billing errors• Ensure timely processing of discounts, sales and use taxes, and freight charges• Post accounts payable journals and reconcile accounts payable aging to the general ledger• Oversee period-end accruals and audit entries to ensure all invoices are accounted for and expenses are recorded promptly• Foster a culture of continuous improvement by identifying and implementing process enhancements• Review and approve team timecards, schedules, and time off requests• Prepare and submit detailed explanations for all accounts payable audit materials• Perform other duties as assigned.

Accounts Payable Clerk We are searching for a diligent Accounts Payable Clerk to join our team in Salinas, California. In this role, you will be responsible for managing our company's accounts payable processes, including processing vendor invoices, maintaining vendor relationships, and assisting in month-end closing activities. Responsibilities: • Daily receipt and processing of vendor invoices in the ERP system, ensuring accurate 3-way-match to purchase orders and receipts.• Timely processing of payments including ACH, Transfer, Auto Pays & Checks.• Maintenance of vendor relationships and ensuring the integrity of these relationships.• Accurate maintenance of vendor information in the ERP system, including the reconciliation of vendor statements to the subledger.• Assisting in month-end closing activities, including the management of accounts payable accruals and reconciliation to the general ledger.• Participation in year-end processes and periodic external audits.• Provision of accurate Accounts Payable information in a timely manner as requested.• Maintenance of thorough and accurate documentation, both electronic and physical, in accordance with company policy and accepted accounting practices.• Daily checking and distribution of mail according to established procedures.• Undertaking other duties as assigned to meet business needs. Posted by Recruiting Director Scott Moore

Part Time Accounts Payable Clerk We are looking for an Accounts Payable Clerk to join our team based in SAN JOSE, California. In this role, you will be responsible for managing the accounts payable process, reconciling accounts, and maintaining data integrity. Your duties will also include processing invoices, managing check runs, and ensuring accuracy and efficiency in all tasks. Responsibilities: • Manage the complete accounts payable process • Handle account reconciliation tasks with precision • Oversee and conduct check runs on a regular basis • Code invoices accurately and efficiently • Ensure accuracy in data entry tasks • Process invoices in a timely manner • Utilize Microsoft Excel for various tasks and reporting • Operate Oracle systems for data management and processing • Make use of QuickBooks for financial tasks • Engage with SAP systems for various accounts payable processes

Accounts Receivable Specialist Are you ready to take your career to the next level? The Robert Half permanent Engagement Professionals Team has an immediate opening for an success driven Accounts Receivable Specialist to join our dynamic East Bay team! What’s in it for you? <ul><li>Diverse Industry Experience: Collaborate with leading organizations across various industries.</li><li>Skill Growth: Gain hands-on experience with cutting-edge software and innovative practices.</li><li>Career Advancement: Be part of a supportive team that values detail oriented development.</li></ul>Don’t wait! Let’s connect today. Message me on LinkedIn (Tawnia Kirshen) to learn more and kick-start your next career move! This is more than just a job – it’s a chance to broaden your horizons while contributing your expertise in accounts receivable. Summary of job duties Invoice Management: Prepare, issue, and track customer invoices.Payment Processing: Record incoming payments and reconcile accounts.Collections: Follow up on overdue accounts and resolve payment discrepancies. Reporting: Generate and analyze accounts receivable aging reports.Customer Relations: Maintain positive relationships while addressing billing inquiries.

Accounts Payable Clerk We are in search of a diligent Accounts Payable Clerk to join our team based in San Ramon, California. In this role, you will be tasked with managing vendor files, processing check requests, and ensuring the accurate coding of invoices. This position offers a contract to permanent employment opportunity within the industry. ** For immediate consideration, apply and contact Julian Sanchez on LinkedIn ** Responsibilities:• Manage and maintain vendor files, setting up vendors as necessary• Take charge of high-volume invoice processing, ensuring invoices are prepared and coded accurately• Handle check requests and prepare checks for mailing and distribution• Maintain accurate customer credit records and manage open accounts payable• Resolve payment discrepancies through thorough research and communication with business partners• Keep track of utility bills, ensuring timely transfer or cutoff once a home closes• Reconcile past-due unpaid invoices by reviewing received statements• Meet all required weekly cutoffs, time schedules, and month-end deadlines

Accounts Payable Clerk We are offering a contract to hire employment opportunity for an Accounts Payable Clerk in Walnut Creek, California. In this role, you'll be an integral part of our team, ensuring smooth operations by processing customer credit applications, maintaining precise customer records, and resolving customer inquiries. This is a high volume desk on a busy collaborative team. Responsibilities: • Accurately process customer credit applications in a timely manner • Maintain comprehensive and precise records of customer credits • Resolve customer inquiries and issues promptly • Vigilantly monitor customer accounts and take necessary action when required • Ensure the accuracy of invoices by cross-checking them against orders and purchase orders • Verify the pricing, products, and quantity on invoices • Perform data entry tasks and general ledger account coding as part of the daily routine • Continually update and manage accounts payable records • Collaborate with team members to ensure all financial deadlines are met • Participate in financial audits and implement audit recommendations as required.

Accounts Payable (A/P) Clerk Seeking a short-term contract role? Robert Half collaborating with a Construction organization for an Accounts Payable (A/P) Clerk in the east bay. Matching, batching, and coding invoices, processing expense reports, updating and reconciling sub-ledger to G/L, processing checks, and resolving A/P issues are just a few of the responsibilities of the Accounts Payable Clerk. This position requires people who have excellent communication skills, a strong understanding of accounting and its principles, hands on, and the ability to think on your feet. This Accounts Payable Clerk opportunity will be a great opportunity! Your responsibilities in this role: <ul><li>Provide administrative assistance to the AP/Finance Department </li><li>Carry out daily processes and controls accurately and on time, and ensure compliance with company policies </li><li>Facilitate internal and external audits as needed</li><li>Manage validating, recording, and mailing checks and expedite special handling </li><li>Maintain proper storage of invoices, checks, and other documents by organizing, logging, scanning, and filing them </li><li>Carry out additional tasks as assigned </li><li>Execute full-cycle A/P </li><li>Open, organize, and distribute department mail daily </li><li>Manage customer service tasks for internal business partners </li></ul>Please submit updated resume for immediate consideration!

Accounts Payable Clerk We are on the search for a Part time Accounts Payable Clerk to join our team. This role is based in San Francisco, CA and is an integral part of our accounting department. Your key function will be to handle the processing, record keeping, and resolution of customer inquiries related to accounts payable. This opportunity offers a long term contract employment and is part time. Responsibilities: • Efficiently and accurately handling the processing of customer credit applications• Keeping precise records of customer credit• Resolving customer inquiries related to accounts payable in a timely manner• Monitoring customer accounts and taking necessary actions• Performing account reconciliation tasks to ensure accuracy of financial data• Conducting check runs to maintain cash flow and payment schedules• Coding invoices accurately for financial organization and record-keeping• Data entry tasks related to accounts payable and other accounting functions• Processing invoices in an efficient and timely manner• Utilizing software tools such as Microsoft Excel, Bill.com and QuickBooks for various accounting tasks.

Accounts Payable Clerk We are offering a long term contract employment opportunity for an Accounts Payable Clerk in Modesto, California. As an Accounts Payable Clerk, you will play a crucial role in maintaining the financial integrity of our organization within the construction industry. Your primary responsibilities will include processing invoices accurately and promptly, and ensuring thorough record-keeping. Responsibilities: • Efficiently manage job-related accounts payable tasks. • Handle the dispatch, routing, and stamping of invoices for approval. • Accurately enter approved invoices into Foundation software, ensuring proper coding. • Aid in the entry of subcontract agreements and purchase orders into the system. • Participate in month-end related duties, inclusive of vendor statement reconciliations, adjustments, and journal entries. • Monitor and manage vendor relations effectively. • Ensure accurate data entry and invoice processing. • Execute check runs in a timely manner. • Utilize Microsoft Excel for various financial tasks.

Accounts Payable Clerk We are in need for a skilled Accounts Payable Clerk to join our team in the construction and contracting industry based in Modesto, California. In this role, you will be tasked with managing customer accounts, processing invoices, and responding to customer inquiries in a timely and efficient manner. Responsibilities:• Handle the processing of customer credit applications with precision and efficiency• Manage and update pertinent data using various database applications• Accurate and timely input, matching, batching, and coding of invoices• Assess and reconcile all vendor statements, managing any inquiries that arise• Efficiently analyze and resolve payment issues from invoice to payment• Conduct comprehensive invoice checks as part of the payment process• Identify any discrepancies and resolve accounts payable issues promptly• Maintain and manage vendor files for future reference• Utilize software such as QuickBooks to manage accounts payable• Employ Microsoft Excel and other administrative skills for data entry and other tasks. For immediate consideration, please contact us at 209-232-1991.

Accounts Payable Clerk We are offering a permanent employment opportunity for an Accounts Payable Clerk in Concord, California. Working within our team, the Accounts Payable Clerk will have a range of responsibilities, primarily focusing on the processing of vendor invoices, maintaining accurate records, and resolving inquiries. Responsibilities include: • Handling the processing of vendor invoices through workflow for various entities and projects • Managing and understanding foreign currency exchange activities • Utilizing CMiC or similar construction ERP for day-to-day tasks • Applying proficiency in Microsoft Office products, with a focus on Excel • Demonstrating a detail oriented attitude with a strong desire to learn and grow within the team • Showcasing excellent communication and interpersonal skills • Applying critical thinking skills and strong attention to detail • Supporting the mission and values of our organization • Processing a high volume of invoices per month for multiple companies and international subsidiaries • Reviewing and applying invoices to the correct business unit and job code • Performing detailed coding for overhead and G& A departments • Completing month-end tasks such as paying rent for buildings and bi-weekly payroll reports • Using pivot tables for various tasks.

Accounts Payable Clerk Accounts Payable Clerk needed in San CarlosAccounts Payable Clerk with skills: Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel· Process full cycle Accounts Payable from data entry of invoices to processing check runs of approximately 40/week· Process and review all invoices and correct discrepancies· Submit all invoices, payments requests and petty cash returns to management as appropriate for approval· Respond to inquiries related to invoices· Maintain and analyze AP spreadsheet with all A/P invoices and payment requests· Research vendor information regarding accounts, checking for 100% accuracy – verifying addresses, dollar amounts and ensuring no duplications

Accounts Payable Clerk Our rapidly growing client in South Bay is seeking a talented AP Clerk candidate who can join their team! Training will be provided for this position and this is a great role for anyone looking to gain accounting experience. This position is contract-to-hire and is looking to start immediately. Expectations of the role:<ul><li>Maintain a large number of vendor accounts while staying in compliance with company policies and procedures</li><li>Perform monthly reconciliations</li><li>Process check requests and expense reports on a regular basis</li><li>Accurately review, code, and process vendor invoices</li><li>Perform data entry associated with accounts payable and other administrative duties such as organize, register, scan, and file invoices, checks, and other documents</li><li>Review and reconcile invoice discrepancies</li><li>Audit and process credit card bills</li></ul>

Accounts Payable Clerk We are offering a long-term contract employment opportunity for an Accounts Payable Clerk to join our team. The role is based in Mountain View, California and will be conducted remotely. As an Accounts Payable Clerk, you will be instrumental in supporting our accounting functions, including processing expenses, managing credit card statements, and maintaining precise records. Responsibilities • Efficiently reconcile monthly credit card statements to ensure accurate financial records. • Coding expenses to the appropriate employee file to maintain organized financial records. • Conduct monthly expense report reconciliations to identify and rectify any discrepancies. • Utilize your accounting knowledge to code various expenses accurately. • Apply your Microsoft Excel skills to efficiently manage and process large amounts of data. • Communicate effectively through various channels including phone, email, and chat to address inquiries and resolve issues. • Ensure the proper setup and functioning of IT equipment for remote work.