<p>Robert half is seeking a Desktop Support/Service Desk Technician III to join their lean and dynamic IT team. This is a hybrid role requiring both strong technical skills and a proactive, service-oriented mindset. The right candidate will thrive in a fast-paced environment where they will wear multiple hats—from handling end-user support to engaging in systems administration and AV troubleshooting.</p><p><br></p><p>Begin taking ownership of key support functions such as:</p><ul><li>5+ years of experience in desktop support, service desk, or endpoint management</li><li>Strong hands-on experience with:</li><li>Windows OS (99% Windows environment)</li><li>Active Directory & Azure AD</li><li>MDM tools (e.g., JAMF, Intune, AirWatch)</li><li>Zoom Rooms and AV systems</li><li>VOIP systems (e.g., Cisco, Avaya)</li><li>Windows patching and security updates</li><li>Enterprise printing and firewall support</li><li>Zoom Room & AV Support</li><li>VOIP System Troubleshooting</li><li>MDM for iOS and Mac Devices</li><li>Windows Patch Management</li><li>Enterprise Printing Support</li><li>Firewall Setup & Network Troubleshooting</li><li>General IT Support & Account Provisioning</li><li>Comfortable working both independently and collaboratively in a small team environment</li><li>Proactive, dependable, and capable of owning and driving IT projects</li><li>Excellent interpersonal and communication skills; able to work cross-departmentally</li></ul><p><br></p><p><br></p><p><br></p>
Our client, a well-established organization in downtown San Francisco, is seeking a Desktop Support Specialist for a contract role with strong potential for extension. This position is ideal for an organized and reliable IT detail oriented who thrives in a hybrid work environment and enjoys hands-on technical troubleshooting. <br> Key Responsibilities: Respond to walk-up support requests and resolve hardware/software issues. Troubleshoot technical issues, including Windows and Mac OS (50/50 environment). Perform access requests, password resets, and hardware/software installations. Set up and configure new permanent equipment such as laptops, docks, and accessories. Address issues with devices like cameras, docks, screens, and peripherals. Maintain functionality of conference rooms and perform health checks on A/V systems. Provide technical support for tools and platforms such as Okta, Active Directory (AD), Google Workspace, Slack, Zoom, and Atlassian/Jira. Train users when necessary and contribute to IT documentation and knowledge base. Prioritize and manage concurrent requests effectively.
<p>A Robert Half client is seeking an experienced Support Team Supervisor to lead and manage a team of service desk professionals. This role ensures support requests are resolved efficiently while maintaining high-quality service and operational excellence. The ideal candidate is skilled in team mentorship, escalation management, and process improvement, and is comfortable performing both leadership and hands-on technical responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Service & Queue Management:</strong></p><ul><li>Monitor service queues continuously to ensure response and resolution times meet Service Level Objectives (SLOs) and Service Level Agreements (SLAs).</li><li>Conduct process audits and ensure team adherence to procedures to optimize efficiency and service quality.</li></ul><p><strong>Escalation Handling:</strong></p><ul><li>Serve as the primary point of contact for handling escalations and coordinating with other support teams when necessary.</li></ul><p><strong>Team Leadership & Training:</strong></p><ul><li>Set measurable performance goals for team members and provide guidance in regular one-on-one sessions.</li><li>Mentor new employees to align with approved processes and standards.</li><li>Manage team-related administrative tasks such as timesheets, Paid Time Off (PTO) requests, and performance evaluations.</li></ul><p><strong>Client Documentation & Relations:</strong></p><ul><li>Maintain accurate, up-to-date documentation of client environments and contracts.</li><li>Participate in client meetings to provide feedback, service updates, and ensure overall satisfaction.</li></ul><p><strong>On-Site Support:</strong></p><ul><li>Offer direct client support at the South San Francisco location, including active hands-on assistance in resolving support tickets alongside the team.</li></ul><p><strong>Administrative & Additional Duties:</strong></p><ul><li>Oversee timesheet approvals and ensure proper labor entry reviews.</li><li>Collaborate with the Client Delivery Manager for problem-solving and other essential tasks to support the team’s success.</li></ul><p><br></p>
<p>We are looking for a dedicated Desktop Support Analyst to join our team in Sonoma, California. This is a Contract-to-permanent position, ideal for someone who thrives in a mission-driven, non-profit environment. The Desktop Support Candidate will play a key role in supporting the IT needs of our staff and students, ensuring smooth day-to-day operations across various departments. The Desktop Support role in an onsite position. </p><p><br></p><p>Responsibilities:</p><p>• The Desktop Support Candidate will provide technical support for staff and students, addressing hardware, software, and network issues in a timely manner.</p><p>• Manage and maintain Active Directory accounts, ensuring proper access levels and security protocols.</p><p>• Assist with the setup and configuration of IT equipment, including laptops, desktops, and mobile devices.</p><p>• Support applications such as Outlook, Google Suite, Salesforce, and SharePoint, offering guidance and troubleshooting as needed.</p><p>• Collaborate with various departments to address unique IT requirements, including residential, educational, and clinical settings.</p><p>• Perform basic physical IT tasks, such as moving desks and setting up workstations to accommodate office changes.</p><p>• Act as the primary point of contact for IT-related inquiries, providing excellent customer service and fostering a patient, kind approach.</p><p>• Train staff and students on the use of IT systems, ensuring they are comfortable navigating essential tools.</p><p>• Assist with onboarding processes, including Livescan, TB testing, and other compliance-related tasks.</p><p>• Contribute to the implementation of a future ticketing system to streamline IT support operations.</p>
<p>We are looking for a Front Desk Coordinator to join our team in Walnut Creek, California. This is a Contract to permanent position ideal for someone who thrives in a fast-paced environment and is passionate about delivering exceptional service. The right candidate will excel in multitasking, managing administrative tasks, and maintaining a welcoming atmosphere for guests and staff.</p><p><br></p><p>Front Desk Coordinator Responsibilities:</p><p>• Greet and assist visitors, ensuring a positive and detail-oriented first impression.</p><p>• Manage a multi-line phone system, directing calls to appropriate departments efficiently.</p><p>• Perform administrative tasks such as data entry, filing, and organizing documents.</p><p>• Coordinate concierge services, addressing inquiries and providing information as needed.</p><p>• Maintain office supplies inventory and ensure the reception area is well-organized.</p><p>• Schedule appointments and meetings, coordinating calendars as necessary.</p><p>• Handle incoming and outgoing correspondence, including emails and physical mail.</p><p>• Collaborate with team members to support daily office operations.</p><p>• Use Microsoft Word, Excel, and Outlook to create and manage documents and communications.</p><p>• Provide exceptional customer service to clients, guests, and staff.</p><p><br></p><p>If you are interested in this Front Desk Coordinator position, please submit your resume today!</p>
We are looking for a detail-oriented Administrative Assistant/Office Services specialist to join our team in San Francisco, California. This role involves providing essential front desk support, managing office operations, and assisting with employee and client needs. The ideal candidate will bring strong organizational skills and a customer-focused attitude to ensure the smooth functioning of our office environment.<br><br>Responsibilities:<br>• Manage visitor office requests and coordinate security access, including issuing building security cards.<br>• Handle mail collection, package deliveries, and liaise with vendors such as FedEx.<br>• Perform administrative tasks such as photocopying, scanning, faxing, and filing.<br>• Welcome clients, arrange meetings, and oversee setup for food, beverages, and audiovisual requirements.<br>• Maintain kitchen and snack areas by ordering and stocking food, beverages, and cleaning supplies.<br>• Oversee office supply inventory and place orders as needed to ensure proper stock levels.<br>• Coordinate courier services and arrange shredding services for sensitive documents.<br>• Assist employees with office maintenance requests, access card issues, and workspace moves or departures.<br>• Set up and clean up catering events for on-site meetings and internal office gatherings.<br>• Support building repair requests and collaborate on internal/external office events.
<p>Join our fast-paced front desk team to support our growing office. You will manage scheduling, patient interactions, and office operations while maintaining a professional, patient-focused demeanor.</p><p><br></p><p> Key Responsibilities:</p><p> • Schedule appointments via Nextech software (in-person, online, phone) for 15 providers.</p><p> • Manage a multi-line phone system; respond to calls promptly.</p><p> • Handle cash transactions and pre-screen patients.</p><p> • Collaborate with providers for accurate scheduling and billing.</p><p> • Maintain medical records and ensure HIPAA compliance.</p><p> • Manage multiple tasks while ensuring a positive patient experience.</p><p> • Stock and maintain office supplies.</p><p> • Perform additional administrative duties as needed.</p>
We are looking for a detail-oriented and personable Front Desk Coordinator to join our team on a contract basis in Santa Clara, California. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and organized front office environment. This position requires strong communication skills, attention to detail, and the ability to handle administrative tasks efficiently.<br><br>Responsibilities:<br>• Greet and assist visitors, clients, and employees with a warm and detail-oriented demeanor.<br>• Answer and direct incoming phone calls, ensuring messages are accurately relayed to the appropriate personnel.<br>• Maintain a clean and organized front desk area to uphold a detail-oriented workplace environment.<br>• Coordinate and schedule appointments, meetings, and conference room bookings.<br>• Handle administrative tasks such as data entry, document management, and correspondence.<br>• Support office operations by ordering supplies and ensuring inventory is well-stocked.<br>• Provide customer service support by addressing inquiries and resolving basic issues.<br>• Collaborate with other departments to ensure seamless communication and workflow across the office.<br>• Utilize software tools such as Microsoft Excel and SAP Business One for data tracking and reporting.
We are looking for a dedicated Medical Front Desk Specialist to join our team in San Francisco, California. In this role, you will be the first point of contact for patients, ensuring their experience is smooth and well-organized from start to finish. This is a long-term contract opportunity, ideal for someone who thrives in a fast-paced medical office environment and is passionate about providing exceptional service.<br><br>Responsibilities:<br>• Greet and check in patients while managing cash transactions and pre-screening processes.<br>• Coordinate with healthcare providers to ensure accurate appointment scheduling and billing.<br>• Maintain and update medical records in compliance with organizational standards.<br>• Handle multiple tasks simultaneously while fostering a welcoming and efficient patient environment.<br>• Monitor and replenish office supplies to ensure smooth daily operations.<br>• Address inbound calls, respond to inquiries, and assist with scheduling needs.<br>• Support administrative functions such as data entry, filing, and document preparation.<br>• Utilize EHR systems and other medical software like Nextech to manage patient information.
<p><strong><em><u>**Bi-Lingual Spanish Required**</u></em></strong></p><p><br></p><p>Robert Half has an amazing opportunity with a local non-profit based here in San Mateo County. We are looking for a dedicated Bi-Lingual Spanish Case Manager to support our client's South San Francisco location. In this role, you will provide critical support to clients by conducting assessments, developing comprehensive case plans, and connecting individuals with essential resources. The ideal candidate will have a strong background in social work or a related field and a passion for helping underserved populations.</p><p><br></p><p>Please find the details below and if interested, apply now! We are looking to start someone as soon as next week. Do not wait! Apply now!</p><p><br></p><p>Responsibilities:</p><ul><li>Conduct client intake interviews, assessments, and develop individualized case plans to address diverse needs.</li><li>Provide crisis intervention and counseling to clients, assisting them with urgent challenges such as housing, health, income, and transportation.</li><li>Monitor client progress and advocate on their behalf to ensure access to necessary services and resources.</li><li>Assist clients with administrative tasks, including form completion, translation support, and drafting letters.</li><li>Maintain accurate and organized client records, both in physical files and digital databases, ensuring compliance with confidentiality standards.</li><li>Support front desk operations and contribute to the generation and analysis of statistical reports to measure program effectiveness.</li><li>Address client concerns, mentor staff and volunteers, and recommend improvements to case management processes.</li><li>Represent the organization professionally in interactions with clients, partners, and stakeholders while upholding agency values.</li><li>Attend relevant training sessions, meetings, and maintain flexibility in working evenings, weekends, or holidays as needed.</li><li>Report incidents promptly within established timelines and adapt to evolving responsibilities as assigned.</li></ul>
<p><strong>Position Summary</strong></p><p>The Hospitality Associate plays a key role in supporting the daily operations of a prestigious law firm by ensuring a polished and welcoming environment for internal meetings, client events, and visitors. This position requires strong organizational skills, attention to detail, and a commitment to delivering exceptional service. The ideal candidate is proactive, dependable, and takes pride in maintaining a professional atmosphere that reflects the firm's values.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Conference Room Support</strong></li><li>Set up conference rooms for meetings and events, including configuring furniture and setting up audio/visual equipment.</li><li>Prepare and present food and beverage service in accordance with meeting schedules and client expectations.</li><li>Break down and reset conference rooms promptly after use, ensuring cleanliness and readiness for the next meeting.</li><li><strong>Pantry & Catering Area Maintenance</strong></li><li>Maintain cleanliness and organization of the firm’s kitchen, pantry, and catering areas throughout the day.</li><li>Monitor and restock supplies, beverages, and snacks to ensure availability at all times.</li><li>Track inventory of catering items and coordinate with vendors for restocking or returns as needed.</li><li><strong>Reception Coverage</strong></li><li>Provide backup coverage at the reception desk during lunch hours and breaks, greeting clients and guests with professionalism and courtesy.</li><li>Answer phones, manage visitor check-ins, and assist with general front-desk duties as needed.</li></ul><p><br></p>
<p>A boutique litigation law firm in San Francisco, with a national presence in antitrust, intellectual property, and high-stakes commercial litigation, is seeking a polished and reliable Legal Receptionist / Office Services Coordinator to support its downtown San Francisco office. This role is ideal for a service-oriented professional who thrives in a dynamic legal environment and is eager to be the face of the firm while ensuring smooth day-to-day office operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>Reception & Administrative Support:</p><ul><li>Greet clients and visitors; provide hospitality and coordinate conference room setup (including beverages, catering, and AV needs)</li><li>Answer the main phone line, screen and direct calls, and manage voicemail and message delivery</li><li>Manage visitor requests and coordinate building security access cards</li><li>Monitor general office email and respond to internal and external inquiries</li><li>Provide light legal administrative support as needed (copying, scanning, filing, etc.)</li></ul><p>Office Services & Facilities Coordination:</p><ul><li>Maintain and order office and kitchen supplies; ensure snack and beverage areas are fully stocked and clean</li><li>Coordinate courier deliveries and process incoming/outgoing mail and packages (FedEx, vendors, etc.)</li><li>Handle light housekeeping tasks such as arranging kitchen linen laundry and keeping shared spaces tidy</li><li>Assist with employee onboarding/offboarding (desk setup, moves, etc.)</li><li>Submit building maintenance requests and coordinate with facilities as needed</li><li>Schedule and support onsite meetings, including setup and cleanup for internal and external events</li><li>Coordinate shredding services and handle general office upkeep tasks</li></ul><p><br></p>
We are looking for a highly organized and customer-oriented Medical Front Desk Specialist to join our dynamic team in San Francisco, California. In this role, you will be the first point of contact for patients, ensuring a welcoming and attentive experience. This position involves a variety of administrative and patient-facing tasks in a fast-paced medical environment. This is a long-term contract opportunity for individuals passionate about delivering exceptional service.<br><br>Responsibilities:<br>• Greet patients warmly and assist with check-in processes, including pre-screening and managing medical records.<br>• Handle cash transactions and ensure accurate billing in collaboration with healthcare providers.<br>• Schedule appointments efficiently while adhering to clinic policies and patient needs.<br>• Respond to inbound calls, address inquiries, and provide information about services.<br>• Maintain compliance with medical office standards, including accurate documentation and confidentiality.<br>• Monitor and replenish office supplies to ensure smooth daily operations.<br>• Utilize medical software systems, such as EHR and Nextech, to manage patient data and scheduling.<br>• Assist with additional administrative tasks, such as filing, record-keeping, and correspondence.<br>• Ensure an exceptional patient experience by maintaining an attentive and empathetic demeanor.<br>• Coordinate with team members to support clinic workflow and resolve any issues promptly.
<p>We are seeking a highly organized and detail-oriented <strong>Medical Receptionist</strong> with exceptional customer service skills to join a fast-paced healthcare setting. The ideal candidate will be bilingual in <strong>English and Spanish</strong> and must possess the ability to provide compassionate and efficient service to patients while managing front-office duties. If you're a friendly, proactive professional who thrives in a patient-focused environment, we want to hear from you!</p><p><br></p><ul><li>Warmly greet patients and visitors, ensuring a high-quality experience at the front desk.</li><li>Handle incoming calls and correspondence in both English and Spanish, directing inquiries to the appropriate parties.</li><li>Schedule patient appointments while maintaining accurate records and confidentiality per HIPAA guidelines.</li><li>Verify insurance information, process co-pays, and assist with basic billing inquiries.</li><li>Accurately input and update patient information in electronic medical records (EMR) systems.</li><li>Manage front-desk operations, including managing wait times and maintaining an organized workflow.</li><li>Coordinate effectively with healthcare professionals to ensure seamless patient care.</li><li>Address patient concerns and escalate issues to the appropriate team members as needed.</li></ul><p><br></p>
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in San Carlos, California. In this role, you will serve as the first point of contact for visitors and clients, while also managing administrative tasks to support daily operations. This is an excellent opportunity for someone with strong organizational and communication skills who enjoys a mix of responsibilities.<br><br>Responsibilities:<br>• Greet visitors and clients warmly and ensure they are directed to the appropriate person or department.<br>• Handle incoming calls using a multi-line phone system, taking messages or transferring calls as needed.<br>• Manage mail and package deliveries, ensuring proper distribution to the relevant parties.<br>• Assist with organizing and maintaining office files and records for easy accessibility.<br>• Support recycling center operations by providing guidance and assistance to users.<br>• Coordinate appointment scheduling and maintain up-to-date calendars for staff.<br>• Perform data entry tasks accurately and efficiently, ensuring all information is up to date.<br>• Respond to email inquiries professionally and in a timely manner.<br>• Assist with processing receipts and other small administrative tasks.<br>• Maintain a clean and welcoming reception area that reflects the company's professionalism.
<p>We are seeking a highly organized and dedicated Medical Receptionist who is fluent in both English and Spanish. The ideal candidate has a passion for healthcare, excellent customer service skills, and can effectively manage front desk responsibilities in a busy medical facility.</p><p><br></p><p>Key Duties and Responsibilities:</p><p>· Managing appointment scheduling for patients, including sending reminders and handling cancellations or rescheduling.</p><p>· Greeting patients upon arrival, checking them in, and providing necessary guidance.</p><p>· Providing interpretations and translations for Spanish-speaking patients to facilitate effective communication between them and the healthcare staff.</p><p>· Handling administrative tasks such as filing, photocopying, transcribing, and faxing.</p><p>· Managing incoming and outgoing calls while providing detailed information when needed.</p><p>· Ensuring the reception area remains clean and well organized.</p><p>· Assisting with the processing of patient’s medical records in compliance with privacy laws.</p><p>· Participating in healthcare team meetings and collaborating with the medical staff for smooth operations.</p>
<p>Position summary </p><p> The Senior Office Services Associate is responsible for adding value in providing front of house Reception support and daily back office services for our client and teams. Services include but are not limited to Reception litigation printing reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual and other service lines as needed. </p><p><br></p><p> Job qualifications </p><p> - High school diploma or equivalent. </p><p> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. </p><p> - Reception Desk background </p><p> Skilled in the use of mail phone email digital reprographics and mail equipment. </p><p> - Familiar with general back office procedures to meet and maintain client satisfaction. </p><p> - Proven customer service skills are required in order to create maintain and enhance customer relationships. </p><p> - Good written and verbal communication skills including professional telephone and email etiquette. </p><p> - Attention to detail with good organizational skills. </p><p> - Must be able to meet deadlines and complete all projects in a timely manner. </p><p> - Ability to handle sensitive and/or confidential documents and information. </p><p> - Able to make independent decisions that conform to business needs and policy. </p><p> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. </p><p> - Must work well in a team environment. </p><p> - Must be able to interact effectively with multi-functional and diverse backgrounds. </p><p> - Ability to work in a fast-paced environment. </p><p> - Must be self-motivated with positive can-do attitude. </p><p><br></p><p><br></p><p><br></p>
As the Front Desk Administrative Assistant, you will serve as the first point of contact for clients and visitors. Your primary responsibilities will include managing front desk operations, maintaining organization, handling calls and emails, and supporting internal team communication to meet the needs of both clients and cats in our care. This is a fast-paced environment that requires top-tier multitasking, attention to detail, and a genuine passion for client service and cats. <br> Key Responsibilities: Serve as the front-line representative for all client interactions, both in person and over the phone. Manage the front desk including answering calls, greeting guests, and responding to emails. Receive packages, process documents, and scan files into pet profiles. Confirm and schedule appointments, guest stays, and maintain accurate calendar details. Check vaccine records for all incoming cats to ensure compliance. Handle payments, apply them to reservations, and manage basic invoicing tasks. Maintain a clean, organized, and welcoming front desk/reception area. Promote the facility on social media to support ongoing marketing efforts. Open and close the facility according to procedural checklists. Work closely with other team members to ensure client and pet needs are understood and fulfilled. Take initiative, adapt to fast-changing priorities, and handle multiple tasks simultaneously. Receive and apply constructive feedback to grow and enhance performance.
<p><strong>Company Overview:</strong></p><p>This independent, growth-oriented wealth management firm delivers personalized, holistic financial strategies tailored to the unique needs of high-net-worth individuals and families. The firm integrates investment management with financial planning to address all aspects of a client’s financial life. With a diversified investment approach—blending ETFs, mutual funds, alternative strategies, and separately managed accounts—the firm is focused on both preserving and growing client wealth. Managing over $650M in assets, the team fosters a collaborative, entrepreneurial culture that emphasizes development, client service excellence, and long-term career growth.</p><p><br></p><p><strong>What We Offer</strong></p><ul><li>Flexible hybrid work structure with a centrally located office</li><li>Generous paid time off, including an extra week of vacation in either July or December</li><li>Strong commitment to development, including internal training and support for certifications</li><li>Direct engagement with firm leadership and opportunities for mentorship</li><li>Hands-on exposure to projects across investment research, client planning, and firm operations</li><li>Supportive and collegial workplace culture that values teamwork and employee well-being</li><li>Competitive benefits package including health, dental, vision, flexible spending accounts, 401(k) with match, annual reviews, and discretionary profit-sharing bonus</li></ul><p><strong>Position Summary</strong></p><p>The Client Service Associate plays a critical role in delivering high-touch service to our clients. Working alongside<strong> experienced Wealth Advisors</strong>, this role acts as a central point of contact for clients, coordinating across internal teams and third-party custodians to ensure a seamless client experience. The ideal candidate will possess a service mindset, attention to detail, and a strong desire to contribute in a team-oriented environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and operational support to Wealth Advisors in managing high-net-worth client relationships</li><li>Serve as a primary point of contact for client service inquiries and requests</li><li>Maintain a strong understanding of each client’s needs, preferences, and objectives to ensure personalized service</li><li>Coordinate client meetings, prepare reports, and assist in the development of financial planning materials</li><li>Update and manage client data in financial planning tools and CRM systems</li><li>Prepare and process new account paperwork and documentation with accuracy and timeliness</li><li>Assist in transferring funds and securities and tracking transactions using custodian platforms</li><li>Maintain organized and up-to-date client records and ensure compliance with all regulatory requirements</li><li>Collaborate with internal teams to streamline service workflows and support broader firm initiatives</li><li>Proactively identify service improvements and help resolve client issues efficiently</li><li>Maintain strict confidentiality and uphold client trust in all matters</li></ul>
<p>We are looking for an experienced Office Manager to join our team in Berkeley, California. This contract position plays a critical role in overseeing administrative and business operations while ensuring efficient resource management and compliance. As a key member of the leadership team, you will work closely with the Program Director and other stakeholders to maintain smooth daily operations and support the center's mission in the higher education sector.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with leadership, including the Program Director and Assistant Program Director, to streamline administrative and business functions.</p><p>• Oversee resource allocation and schedule adjustments to accommodate rolling admissions, program changes, and unexpected needs.</p><p>• Serve as the main liaison with the National Finance Office for budgeting, financial operations, and risk management.</p><p>• Manage relationships with vendors, suppliers, and local property management firms to ensure smooth operations.</p><p>• Supervise compliance with employment, privacy, and documentation standards, including file management and destruction.</p><p>• Coordinate student housing and leasing arrangements, ensuring facilities meet quality standards.</p><p>• Oversee logistics such as procurement, vendor quotes, and transportation maintenance, including center vehicles.</p><p>• Organize key center events such as experience days, evening programs, and weekend activities.</p><p>• Assist with employee onboarding and offboarding in collaboration with HR.</p><p>• Ensure that schedules for students and resources are up-to-date and accurately logged.</p><p><br></p><p>If you are interested, please apply today and call us at (510) 470-7450</p>
We are looking for an experienced and personable Receptionist to join our team in Sunnyvale, California. In this long-term contract position, you will serve as the first point of contact for visitors and employees, ensuring a warm and welcoming experience while maintaining an organized and detail-focused environment. Your role will play a crucial part in supporting daily operations and upholding our brand standards.<br><br>Responsibilities:<br>• Greet and assist visitors, employees, and callers in a detail-focused and friendly manner, ensuring their needs are met promptly.<br>• Welcome guests with enthusiasm, provide assistance with arrivals and departures, and facilitate office orientations as needed.<br>• Monitor the front desk, lobby, and common areas to maintain cleanliness, organization, and adherence to safety and brand standards.<br>• Manage the badging process for employees, visitors, and third-party providers, ensuring proper access protocols are followed.<br>• Provide on-call support in cases where coverage is needed due to unexpected absences or schedule changes.<br>• Utilize Microsoft Office tools, including Word, Excel, and Teams, to perform administrative tasks and maintain accurate records.<br>• Handle clerical duties such as filing, printing, and data entry to support office operations.<br>• Collaborate with team members to ensure seamless communication and coordination across departments.<br>• Apply excellent customer service skills to address inquiries and resolve issues efficiently.<br>• Maintain a high level of organization to manage multiple tasks and prioritize responsibilities effectively.
<p>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR DETAILS</p><p><br></p><p>SR. FINANCIAL ANALYST - hybrid role of finance and some accounting</p><p><br></p><p>Responsibilities:</p><p>Perform highly specialized and complex financial analysis, budget analysis, and </p><p>related fiscal functions for a large and diverse hospital service line/department or is </p><p>responsible for coordinating a major budget/financial analysis program in the Hospital </p><p>Finance Department. Duties include financial planning, forecasting and modeling, </p><p>budget development, performance monitoring and management reporting. Prepare</p><p>and provide complex analysis for special and high-level reports for review at the </p><p>executive level. Track expenses for various cost centers. </p><p>Provide leadership in the fiscal planning process and recommends </p><p>process improvements. </p><p><br></p>
<p>Growing boutique firm is seeking a paralegal to join their team. This role is key to our operations in the litigation industry, and involves tasks such as preparing and submitting filings, managing case schedules, maintaining case files, assisting with legal and factual research, and much more. </p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys with comprehensive legal and factual research, including the preparation of case timelines and the analysis and synthesis of facts.</p><p>• Organize and manage case files, client information, and records to ensure accuracy and easy retrieval.</p><p>• Prepare and submit filings to State and Federal Courts and arbitration tribunals, adhering to all relevant guidelines and procedures.</p><p>• Provide support in all aspects of litigation, from investigations and discovery to trial preparation, including the creation and maintenance of document databases and logs, document production, and on-site trial support.</p><p>• Facilitate effective case management by maintaining organized schedules and providing timely reminders of hearings, appointments, and deadlines.</p><p>• Help in the preparation of discovery requests and responses, subpoenas, pleadings, motions, correspondence, spreadsheets, and declarations.</p><p>• Ensure accurate formatting, proofreading, cite-checking, and blue-book documentation.</p><p>• Record time in line with ABA litigation guidelines, ensuring all case-related administrative and billable duties are performed.</p><p>• Utilize skills in e-filing and e-service across multiple jurisdictions, using online file and serve portals such as PACER, CM/ECF, and File & ServeXpress.B</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>ASSISTANT CONTROLLER/CONTROLLER</strong></p><p><strong>155K-175K+BONUS</strong></p><p><br></p><p>Well established real estate development company is seeking an Assistant Controller/Controller to join their expanding team. The position will be managing all aspects of financial reporting and compliance and will play a key role in preparing financial statements, analyzing financial data, and ensuring accuracy and completeness in the company's financial records. The Assistant Controller may also collaborate with auditors, support budgeting and forecasting activities, and help implement internal controls to safeguard the organization's financial integrity. Provide Controller support in managing the financial operations of the accounting department.</p><p><br></p><p>Responsibilities:</p><p>-Manage all aspects of financial reporting for construction projects, ensuring accuracy and adherence to deadlines.</p><p>-Prepare and analyze financial statements (income statements and balance sheets)</p><p>-Review/manage work-in-progress quarterly, working closely with project managers.</p><p>-Manage cash flow with line of credit</p><p>-Oversee accounts payable and accounts receivable processes.</p><p>-Ensure timely and accurate processing of invoices, payments, and collections.</p><p>-Manage payroll functions and compliance with payroll tax requirements.</p><p>-Ensure compliance with local, state, and federal regulatory requirements.</p><p>-Coordinate audits and financial reviews, providing necessary documentation and explanations.</p><p>-Communicate financial information effectively to non-financial stakeholders.</p><p><br></p><p><br></p>
<p>We are looking for a dedicated Program Support Specialist to join our Mission Systems Value Stream Support team in Fairfield, California. In this long-term contract role, you will contribute to the successful execution of current and future programs by managing projects of moderate complexity and ensuring seamless coordination across teams. This position offers an opportunity to work on impactful initiatives while developing innovative solutions to meet organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage projects of moderate scope and complexity, ensuring timely delivery and alignment with organizational objectives.</p><p>• Provide oversight to resolve or mitigate potential issues, ensuring smooth project execution.</p><p>• Coordinate cross-functional activities to address obsolete components and ensure continuous production.</p><p>• Analyze complex problems to develop logical, in-depth solutions and actionable recommendations.</p><p>• Facilitate effective communication and understanding across teams to achieve project milestones.</p><p>• Maintain attention to detail while managing multiple tasks and priorities simultaneously.</p><p>• Drive decision-making processes with confidence, even in challenging or uncertain situations.</p><p>• Develop and implement strategies to meet hard deadlines, such as Last Time Buy notices, ensuring production continuity.</p><p>• Promote teamwork and serve as a motivator to enhance morale and collaboration among team members.</p><p>• Ensure all project details are accurate and meet quality standards, demonstrating dependability and accountability.</p>
