We are looking for an organized and detail-oriented Office Services Coordinator to provide comprehensive administrative support for a dynamic team in Irvine, California. In this role, you will handle a variety of office tasks, ensuring smooth operations and efficient workflow. This is a long-term contract position with the potential for extension or conversion based on business needs.<br><br>Responsibilities:<br>• Process vouchers accurately and on time for various transactions.<br>• Prepare and reconcile expense reports, including tracking and submitting receipts.<br>• Provide administrative support for contracts, including documentation tracking and coordination with stakeholders.<br>• Assist with accounts receivable tasks, such as invoice tracking, follow-ups, and basic reporting.<br>• Manage electronic document signing processes using DocuSign, including tracking and filing completed documents.<br>• Support minor marketing tasks and assist in organizing internal or client-facing events.<br>• Coordinate and schedule meetings for brokers, ensuring timely communication and availability.<br>• Prepare marketing materials, including printing and binding collateral for presentations and client meetings.<br>• Perform general administrative duties to support the team’s daily operations.
<p>Robert Half is partnering with a reputable real estate company in San Diego to hire a detail-oriented and proactive Administrative Assistant. This role supports a busy office of agents, brokers, and property management staff. It’s an excellent opportunity for someone who is highly organized, customer-focused, and enjoys working in a fast-moving real estate environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to real estate agents, brokers, and office leadership.</li><li>Greet clients, visitors, and vendors, ensuring a professional and welcoming experience.</li><li>Manage phone calls, emails, and general inquiries; route messages as needed.</li><li>Assist with preparing listing packets, marketing materials, open house documents, and property flyers.</li><li>Maintain document organization including contracts, lease agreements, disclosures, and transaction files.</li><li>Support scheduling for showings, inspections, and client appointments.</li><li>Update and maintain CRM systems, MLS listings, and internal databases.</li><li>Handle mail, deliveries, office supplies, and general office organization.</li><li>Assist with coordinating team events, meetings, and company communications.</li></ul><p><br></p>
<p>We are recruiting for a Growth & Division Manager to help scale a direct lending division of a growing mortgage company based in San Diego, CA, supporting their loan officers and optimize operations across the non-delegated channel.</p><p><br></p><p>The Growth & Division Manager is a high-impact role responsible for driving growth of the company's direct lending group. This person will support existing loan officers, participate in recruiting new loan officers, strengthen investor relationships, and serve as a strategic voice in shaping the channel. This role is ideal for someone who thrives in a fast-paced, growth-oriented environment and wants to make a direct impact on company growth. </p><p><br></p><p>Key Responsibilities </p><p>● Channel Growth & Strategy – Increase adoption and production volume within the company's non-delegated platform. </p><p>● Recruiting Support – Partner with recruiting to attract prospective LOs, articulate value prop, and assist in onboarding alignment. </p><p>● Investor & Product Liaison – Support investor relationships at a strategic level and communicate platform needs to leadership. </p><p>● Training & Enablement – Lead education sessions and help create enablement resources for LOs and recruiting teams. </p><p>● Voice of the Channel – Surface opportunities and feedback on product gaps, pricing competitiveness, and platform evolution. Develop KPI reports for channel performance. </p><p>● Platform Evangelism – Represent the company internally and externally at industry events and strategic meetings</p>
<p><strong>DIRECT HIRE: Recruiting Manager – Mortgage & Loan Industry (San Diego, CA)</strong></p><p><strong>Mission:</strong></p><p> Own the recruiting strategy and team performance. This person is a player-coach who sets the tone, systems, and goals - and ensures recruiting is directly tied to the company’s growth objectives. This is a hybrid recruiting and sales leadership role responsible for building and scaling a high-performing recruiting team focused on hiring loan officers nationwide.</p><p><br></p><p><strong>Core Responsibilities:</strong></p><ul><li>Build and execute the national recruiting strategy for loan officer expansion.</li><li>Lead and mentor a team of recruiters; coach on sourcing, conversion, and relationship-building best practices.</li><li>Set and track monthly/quarterly KPIs (outreach, conversions, placements, funded volume, etc.).</li><li>Develop performance-driven campaigns, contests, and incentives to drive recruiter productivity and engagement.</li><li>Partner closely with leadership and marketing to align recruiting messaging, branding, and outreach strategies.</li><li>Participate in key prospect meetings to help close top loan officer talent.</li><li>Leverage an established professional network within the mortgage and financial services industry to open new markets and attract high-caliber talent.</li><li>Drive continuous improvement across recruiting operations to meet business growth and expansion goals.</li></ul><p><br></p><p><br></p>
<p>A well-established wellness and holistic health center in Encinitas is seeking a warm, highly organized, and polished <strong>Front Desk Coordinator</strong> to be the welcoming face of their practice. This position requires someone who can manage a busy front office, support providers and clients, and maintain an environment that is both professional and calming. The ideal candidate is personable, confident, and able to balance multiple administrative responsibilities with a client-first approach.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients, manage check-in/check-out processes, and ensure a welcoming atmosphere</li><li>Manage a high volume of phone calls and appointment scheduling using EMR/booking platforms</li><li>Coordinate patient intake forms, insurance verifications, and follow-up communications</li><li>Maintain front office organization, including supplies, calendars, messaging, and daily logs</li><li>Process payments, reconcile transactions, and assist with billing inquiries</li><li>Support providers with documentation, room setup, and daily administrative tasks</li><li>Assist with marketing tasks such as social media posting, appointment reminders, and client outreach</li><li>Handle confidential client information with sensitivity and full compliance</li></ul>
<p>A dynamic<strong> agency</strong> in Solana Beach is seeking a proactive and strategic <strong>HR Manager</strong> to oversee all aspects of human resources, including employee relations, recruitment, compliance, and organizational development. The company is known for its collaborative culture, creative energy, and commitment to its people. This role is ideal for an experienced HR professional who thrives in a fast-moving environment, enjoys partnering with leadership, and takes pride in fostering a strong company culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the full employee lifecycle, from recruitment to offboarding.</li><li>Manage employee relations, conflict resolution, and performance management.</li><li>Maintain compliance with California labor laws and employment regulations.</li><li>Administer benefits, payroll coordination, and leave management.</li><li>Develop and implement HR policies and procedures to support company growth.</li><li>Partner with management to enhance employee engagement and retention.</li><li>Support professional development and training programs.</li><li>Maintain HRIS data integrity and generate reports as needed.</li><li>Lead diversity, equity, and inclusion initiatives.</li></ul>
<p>Our client, a dynamic leader in the technology sector, is seeking an success driven and detail-oriented Account Specialist to join their team. This role is essential for managing client accounts and supporting operational efficiency in a fast-paced, innovative environment. </p><p><br></p><p>Key Responsibilities: </p><ul><li>Manage and maintain client account records, ensuring all information is accurate and up to date </li><li>Process invoices, payments, and assist with account reconciliations </li><li>Serve as a primary point of contact for clients, resolving inquiries and issues promptly </li><li>Collaborate with sales, finance, and operations teams to support client needs and business objectives </li><li>Assist with reporting, data analysis, and process improvement initiatives </li><li>Ensure compliance with company policies and industry regulations</li></ul>
<p>Robert Half is seeking a dedicated Account Specialist for a contract to permanent opportunity with a reputable client. This position offers a dynamic environment for professionals experienced in managing financial transactions and providing exceptional client service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and monitor customer accounts, including billing, payments, and account reconciliations.</li><li>Respond to client inquiries promptly and resolve issues in a professional manner.</li><li>Maintain accurate financial records and update account information in internal systems.</li><li>Collaborate with finance and other departments to ensure seamless accounting and client support processes.</li><li>Prepare periodic reports and assist with audits as needed.</li><li>Support process improvements and maintain compliance with company policies.</li></ul><p><br></p>
