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7 results for Payroll Specialist in Michigan City, IN

Payroll Specialist

Chicago, IL
onsite
Permanent
90000 - 95000 USD / Yearly
The salary range for this position is $90,000-$95,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The best way to beat the cold is in a new role that pays more! Key Responsibilities: o Process payroll for nine entities within ADP Workforce Now, ensuring accuracy, timeliness, and compliance.o Review and validate timekeeping, earnings, deductions, benefits, and adjustments prior to final submission.o Maintain payroll records and support payroll onboarding/offboarding activities.o Reconcile the payroll sub-ledger to the general ledger for all entities. o Prepare and post payroll-related journal entries.o Investigate and resolve discrepancies in partnership with the Accounting/Finance team.o Remit federal, state, and local payroll taxes accurately and on schedule.o Prepare and submit government reporting and ensure compliance with all regulatory agencies.o Ensure compliance with all payroll laws, tax regulations, and company policies.o Set up payroll in new states, if required.o Prepare and distribute monthly, quarterly, and year-end payroll statements, including W-2s and other payroll-related filings.o Prepare annual W-2 reconciliations for tax workpapers.o Generate customized payroll reports for Finance, HR, and leadership as needed.o Maximize functionality and efficiency within ADP Workforce Now.o Identify opportunities for process enhancements that improve payroll accuracy, controls, and operating efficiency.o Administer Concur and ensure efficient processing of employee reimbursements.o Support audits and special projects as needed.
2026-04-07T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Permanent
70000 - 72000 USD / Yearly
The salary range for this position is $70,000 to $72,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Responsibilities<ul><li>Process accounts payable invoices (PO & NON-PO) in accordance with policies, procedures, and SOX compliance. Investigate and resolve problems associated with the processing of invoices. Identify and prioritize processing of invoices earning vendor discounts.</li><li>Perform daily reconciliation of freight and contract shop invoices imported into AP’s system from different ERP systems. Process invoices from the error log created by AP’s scanning software. Perform vendor statement reconciliations. Perform periodic analysis of duplicate, open, and unpaid invoices.</li><li>Process and complete all scheduled payment runs. Coordinate payment activities with Treasury, according to the prescribed process, including resolving payment issues. Analyze the payment proposal to ensure electronic methods are maximized. Ensure remittance information is accurate, including routing and account information for electronic payments.</li><li>Special projects</li><li>Maintain all aspects of the vendor master files. This includes set-up, changes, and deactivations of vendors. Assist with monthly reporting and audits. Perform monthly vendor master change review. Lead efforts in resolving IRS B-notices and perform backup withholding where applicable.</li></ul>Typical Decisions<ul><li>Determine which inquiries are beyond the scope of the Accounts Payable position and direct them to the appropriate department.</li><li>Ensure invoices have the appropriate approvals and documentation.</li><li>Coordinate invoice resolution of PO invoices with the appropriate individual to correct any quantity, pricing, or goods receipt issues.</li><li>Verify all payments are complete and accurate.</li><li>Determine which vendors are more suitable for the virtual credit card program versus ACH/EFT.</li><li>Identifying & prioritizing invoice processing for earning maximum discounts.</li></ul>
2026-04-02T00:00:00Z

Accounts Payable Specialist

Chicago, IL
onsite
Permanent
70000 - 75000 USD / Yearly
The salary range for this position is $70,000-$75,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe desired candidate possesses strong analytical and problem-solving skills, is detail-oriented, well organized, and can manage competing priorities while meeting constant deadlines.Specific job responsibilities<ul><li>Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments, including:</li><li>Enter invoices into the accounts payable system (SAP Concur).</li><li>Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting.</li><li>Assist with monitoring the accounts payable email inbox.</li><li>Prepare batch ACH and check runs, as well as wire transfers.</li><li>Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system.</li><li>Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors.</li><li>Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding.</li><li>Communicate with vendors regarding payment status of invoices and other ad-hoc requests.</li><li>Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy.</li><li>Review, code, and reconcile monthly corporate credit card transactions.</li><li>Assist with IRS 1099 compliance and reporting.</li><li>Assist with monthly tasks, including balance sheet reconciliations, journal entries, and determining appropriate accruals.</li><li>Assist with accounts receivable tasks, including depositing checks, posting receipts, and researching discrepancies.</li><li>General accounting assistance: scanning, organizing, and filing accounting documentation, opening and sorting mail for the accounting team.</li><li>Special projects or ad-hoc requests, as required. </li></ul>
2026-03-25T00:00:00Z

Benefits and Payroll Manager

Chicago, IL
onsite
Temporary
34.2 - 39.6 USD / Hourly
We are looking for an experienced Benefits and Payroll Manager to oversee payroll operations and employee benefits for a large, multi-state workforce. This role requires expertise in managing payroll processes for over 500 employees and ensuring compliance with relevant regulations. This is a long-term contract position based in Chicago, Illinois. Responsibilities:<ul><li>Process and audit payroll for US, Canada, and UK employees, ensuring accuracy and compliance with respective local laws and deadlines</li><li>Administer all aspects of benefits including health, dental, vision, HSA, FSA, commuter, and ancillary programs in coordination with a benefits broker</li><li>Oversee benefits enrollment, open enrollment, changes, and terminations, supporting employees with questions and escalated appeals</li><li>Manage and approve benefits invoices and collaborate with finance on timely payments and reconciliation</li><li>Ensure ongoing compliance with federal, state, and international payroll and benefits regulations, including 401(k) administration, nondiscrimination testing, and recordkeeping</li><li>Transition payroll and benefits administration from external consultants to an internal process, supporting knowledge transfer and documentation</li><li>Collaborate with HR Director to identify process improvements, clean up legacy processes, and streamline workflows</li><li>Generate required reports as needed for HR, finance, audits, and compliance purposes</li></ul>
2026-04-14T00:00:00Z

Global Payroll Manager

Chicago, IL
onsite
Contract / Temporary to Hire
55.4135 - 64.163 USD / Hourly
We are looking for an experienced Global Payroll Manager to oversee payroll operations for a large, multi-state workforce. This is a contract-to-permanent position located in Chicago, Illinois, within the detail-oriented services industry. The ideal candidate will have a proven track record in managing complex payroll systems and ensuring compliance with regulatory requirements. Responsibilities: • Manage full-cycle payroll processing for a multi-state workforce exceeding 500 employees. • Ensure timely and accurate payroll execution, including tax filings and compliance with local, state, and federal regulations. • Utilize ADP Workforce Now to streamline payroll operations and maintain data integrity. • Collaborate with HR and finance teams to address payroll discrepancies and improve processes. • Handle payroll audits and reporting to ensure transparency and accuracy. • Oversee the implementation of payroll policies and procedures across global operations. • Monitor changes in payroll laws and regulations to ensure compliance. • Provide leadership and guidance to the payroll team, fostering development and growth. • Analyze payroll metrics and generate insights for process optimization. • Assist with onboarding new employees regarding payroll policies and procedures.
2026-04-08T00:00:00Z

Accounts Receivable Specialist

Chicago, IL
onsite
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Accounts Receivable Specialist to join our team on a long-term contract basis in Chicago, Illinois. In this role, you will play a pivotal part in managing accounts receivable processes, ensuring timely collections, and maintaining accurate financial records. This position offers an excellent opportunity for professionals with a strong background in collections and cash applications. Responsibilities: • Oversee invoicing and manage aging reports to ensure accuracy and timeliness. • Conduct commercial collections to recover outstanding payments and resolve discrepancies. • Apply cash payments accurately and maintain detailed records of cash activity. • Collaborate with the billing team to streamline processes and ensure compliance with company standards. • Utilize specialized software to manage accounts receivable functions efficiently. • Communicate with clients regarding billing inquiries and payment issues. • Monitor and analyze accounts receivable data to identify trends and areas for improvement. • Ensure adherence to company policies and procedures related to accounts receivable. • Provide regular reports on collections, outstanding balances, and cash applications. • Assist in resolving complex billing disputes and escalating issues as needed.
2026-03-27T00:00:00Z

Billing Specialist

Chicago, IL
onsite
Permanent
100000 - 105000 USD / Yearly
The salary range for this position is $100,000-$105,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. Job DescriptionEssential Duties and Responsibilities:<ul><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul> Skills/Qualifications:<ul><li>Detail-oriented, with excellent organizational skills</li><li>Working knowledge of various Ebilling platforms, including: ASCENT, LSS, TyMetrix, Legal-X, Legal Tracker, etc.</li><li>Working knowledge of PCLaw or similar billing application</li><li>Ability to work well under pressure, i.e., managing conflicting and fluctuating deadlines, and effectively prioritizing multiple tasks of equal urgency and importance with minimal supervision</li><li>Experience in effective problem-solving, actively using sound judgment in decision-making processes</li><li>Ability to handle confidential matters discreetly, in a mature and responsible manner conducive to the position</li><li>Effective communication skills, including the ability to be courteous in handling situations patiently and tactfully, with all audiences including partners, associates, staff and external clients and vendors</li><li>Experience with troubleshooting minor technology issues, including hardware and software</li><li>Ability to occasionally work more than 40 hours per week to perform the essential duties of the position; may require irregular hours</li></ul>
2026-04-07T00:00:00Z