Administrative Coordinator jobs in Melbourne, Victoria

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HR Officer | Temp to perm | Immediate Start!

Fitzroy, Victoria
remote
Contract/Temporary
40 - 41 AUD / Hourly
The CompanyOur client is a values-led financial services organisation. The RoleYou will be the go-to administrative support for a busy People & Culture team, covering the full employee lifecycle. It's a varied, hands-on role, ideal for someone who enjoys working across multiple areas of HR and building strong relationships throughout the business. Your responsibilities will include:<ul><li>Acting as the first point of contact for employee HR enquiries</li><li>Preparing employment contracts, variations and remuneration letters</li><li>Coordinating new starter onboarding and setup with internal teams</li><li>Keeping employee records accurate in the HRIS and liaising with Payroll on changes</li><li>Tracking probation periods and following up with HR Business Partners</li><li>Supporting recruitment admin, including job postings, background checks and interview scheduling</li><li>Assisting senior leadership with reports, policy updates and confidential documents</li></ul> Your ProfileTo be successful in this role, you will ideally have:<ul><li>2+ years' experience in an HR administration or HR coordinator role</li><li>Experience using an HRIS. ELMO or iChris is highly regarded.</li><li>Strong attention to detail and the ability to handle confidential information</li><li>Excellent organisational skills and the ability to juggle competing priorities</li><li>Good written communication skills and confidence with MS Office</li><li>A personable, relationship-focused approach and enjoyment of working as part of a team</li><li>A Certificate IV in HR or above would be advantageous</li></ul> Apply TodayPlease send your resume by clicking on the apply button. Reference Number: 06810-0013517555BSThis is an on-site position. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjkyODI0LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-10-06T03:41:40Z

Member Services Coordinator

Melbourne CBD, Victoria
remote
Contract/Temporary
38 - 45 AUD / Hourly
The OpportunityOur client is a well-established, highly regarded membership-based organisation providing specialised services and support to its members across Australia.Working within a transformation phase for the business, they are seeking support to provide exceptional frontline service while supporting the day-to-day administration of the organisation's membership function.This is an excellent opportunity for someone who enjoys building relationships, solving problems and providing a high level of customer service, while also being comfortable working with systems, data and detailed administrative processes. This temporary assignment has the opportunity to go permanent. The Role<ul><li>Reporting to the Member Services Team Leader, you will act as an important first point of contact for members and support a broad range of enquiries and administrative activities across the full membership lifecycle.</li></ul>Your responsibilities will include:<ul><li>Responding to member enquiries via phone and email in a professional and timely manner</li><li>Providing information and support regarding memberships, services, applications and account changes</li><li>Processing membership applications, amendments and other transactions</li><li>Maintaining accurate member records and updating information within the CRM</li><li>Managing follow-up actions and ensuring member enquiries are resolved efficiently</li><li>Supporting payments, contributions, refunds and other member-related transactions</li><li>Assisting with membership renewals and periods of increased activity</li><li>Supporting reporting, data preparation and general administration</li><li>Helping members navigate online portals, forms and resources</li><li>Identifying more complex enquiries and escalating these appropriately</li><li>Contributing to process improvements and maintaining a consistently high standard of member service</li><li>The position operates within an established governance and compliance framework, so accuracy, confidentiality and following procedures will be important.</li></ul> About You<ul><li>We are looking for someone who is warm, professional, organised and genuinely customer-focused. You will enjoy being part of a smaller team where everyone contributes and takes ownership of delivering a great member experience.</li></ul>Ideally, you will bring:<ul><li>2-3+ years' experience in member services, customer service, administration or a similar service-based environment</li><li>Strong written and verbal communication skills</li><li>Experience managing customer or member enquiries from initial contact through to resolution</li><li>Confidence working with CRM or customer/member management systems</li><li>Strong attention to detail and data accuracy</li><li>Intermediate Microsoft 365 skills</li><li>The ability to manage competing priorities and follow established processes</li><li>Sound judgement and the confidence to escalate more complex matters when required</li><li>A collaborative and flexible approach to working within a small team</li><li>Experience within a membership organisation, insurance, financial services or another regulated environment will be highly regarded.</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013516608CISThis is a fully onsite position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2hlbHNlYS5zcGFub3MuMDQ2MjEuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-09-30T23:32:00Z

Medical Workforce Coordinator

Werribee, Victoria
remote
Contract/Temporary
40 - 45 AUD / Hourly
The CompanyOur client is a healthcare organisation in Victoria. This role is based at their Werribee site supporting one of the Medical Workforce Units. The RoleWorking within the Medical Workforce Unit, you will play a key coordination role across medical recruitment, onboarding, rostering and workforce administration.This role will suit someone with experience across medical administration, HR, payroll, finance or hospital operations who is confident managing multiple priorities and working closely with a range of stakeholders. You will be responsible for managing recruitment, employment and rostering documentation and process.The role is to commence ASAP on a temporary contract for approximately 4 months, with the potential to extend or convert permanent. They operate Monday-Friday with a 50% hybrid working model. DutiesReporting to the Medical Staff Manager, some of your duties will include:<ul><li>Coordinate end-to-end recruitment and onboarding processes for medical workforce roles, including interview coordination, appointments and contracting</li><li>Coordinate medical staff rostering, including sick leave replacements, on-call, overtime and backfill arrangements</li><li>Maintain accurate roster information and ensure all data is updated within the electronic rostering system</li><li>Maintain accurate workforce planning documentation, including clinical footprints, work schedules, remuneration schedules and craft-group agreements</li></ul> Your Profile<ul><li>Previous experience with recruitment and rostering/workforce coordination</li><li>Previous experience in either: medical administration, HR, finance/payroll or hospital operations</li><li>Strong coordination and administration skills, with the ability to manage multiple priorities</li><li>Experience within a healthcare or hospital environment - desirable, not essential</li><li>Be immediately available to start!</li><li>Have full working rights in Australia</li></ul> Perks & Benefits<ul><li>Hybrid model offered</li><li>Discounted onsite parking</li><li>Potential for extension</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013518405KB By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/a3Jpc3RhLmJlbm5ldHQuNDE5NjYuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-10-02T04:42:15Z

Digital Marketing & Communications Coordinator - temp role!

Northcote, Victoria
remote
Contract/Temporary
40 - 43 AUD / Hourly
The CompanyOur client is an NFP community health provider and are seeking an experienced Digital Marketing Coordinator to assist with communications, social media content and copywriting in this 3 month temporary role. The RoleYou will be responsible for:<ul><li>Creating and maintaining digital and social media campaigns</li><li>Managing social media channels and scheduling posts across LinkedIn, Facebook and X</li><li>Assisting with the creation and distribution of newsletters and marketing content</li><li>Planning and scheduling digital content and social media posts</li><li>Updating and maintaining Google Ads</li><li>Uploading articles and updates to the website and keeping the intranet up to date</li><li>Managing the marketing inbox and coordinating incoming marketing requests</li><li>Providing general marketing, communications and administrative support to the wider marketing team</li><li>Assisting with the coordination of business events and promotional activities</li><li>Updating marketing collateral, flyers and other materials as required</li></ul> Your ProfileYou will have:<ul><li>3+ years' experience in a Digital Marketing or similar role</li><li>Experience managing digital communications and social media platforms</li><li>Experience creating and scheduling content across social media and digital channels</li><li>Experience with Google Ads and digital advertising platforms</li><li>Strong written and verbal communication skills, with the ability to simplify complex information</li><li>Proficiency in Canva, WordPress and Microsoft Office; experience with Adobe Creative Suite is desirable</li><li>Basic graphic design skills, with experience using Adobe programs such as Illustrator and Premiere Pro desirable</li><li>Previous experience within the not-for-profit sector is highly regarded</li><li>Confident multitasker with excellent time management and organisational skills</li><li>Creative mindset with the ability to contribute new ideas and content suggestions</li></ul> Culture & Benefits<ul><li>Hybrid working flexibility with 1 remote day per week</li><li>On-site parking available</li><li>Welcoming, friendly and supportive office culture</li><li>Active social club and regular team events</li><li>Collaborative environment with approachable leadership and open communication</li></ul> Apply TodayPlease send your resume by clicking on the apply button. Reference Number: 06810-0013446718BS This is a hybrid positionBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjIxMDIyLjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-10-05T03:26:28Z

Community Engagement Officer - Immediate Start!

Northcote, Victoria
remote
Contract/Temporary
45 - 50 AUD / Hourly
The CompanyOur client is a well-established NFP organisation within the community health space, known for its work supporting local communities and vulnerable groups. They are seeking an experienced Community Engagement Officer to build and maintain relationships across local community networks, schools and advocacy groups, raising awareness of their services. This is a temporary role with an immediate start, until July 2027. The RoleYour responsibilities will include:<ul><li>Building and maintaining relationships with local community groups, schools, libraries and advocacy organisations</li><li>Representing the organisation at community expos and events to raise awareness and build new connections</li><li>Engaging confidently and compassionately with people from diverse cultural, social and ability backgrounds, including people with disabilities or medical conditions</li><li>Making outbound calls and conducting outreach to introduce the organisation's services and generate interest</li><li>Encouraging community networks to pass information on to unpaid carers and relevant groups</li><li>Supporting program and stakeholder engagement activities across the community</li><li>Updating and maintaining accurate records in the CRM/database</li><li>Providing general administrative support to the wider team</li></ul> Your ProfileTo be successful in this role, you will ideally have:<ul><li>3+ years' experience in a community engagement, outreach or stakeholder-facing role within the NFP, community services, education, disability or youth sectors</li><li>A genuine background in youth work, community development, social work or disability support (highly regarded)</li><li>Demonstrated experience building and sustaining relationships with schools, community groups or advocacy organisations</li><li>Confidence engaging with a wide range of people, in person and over the phone</li><li>Excellent written and verbal communication and relationship-building skills</li><li>Proficiency in Microsoft Office Suite; experience with CRM systems such as HubSpot (desirable)</li><li>The ability to manage competing priorities in a flexible, fast-moving environment</li></ul> Culture & Benefits<ul><li>On-site parking available</li><li>Welcoming, friendly and supportive office culture</li><li>Active social club and regular team events</li><li>Collaborative environment with approachable leadership and open communication</li></ul> Apply TodayPlease send your resume by clicking on the apply button. Reference Number: 06810-0013485515BSThis is a hybrid working position.By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjkxOTE4LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-09-10T00:02:17Z

Executive Assistant

Melbourne CBD, Victoria
remote
Contract/Temporary
55 - 65 AUD / Hourly
About the Company Our client is a fast paced and exciting organisation with national scope. Situated in the CBD they endorse a collaborative and intelligent workforce. They are looking for immediate temporary support for the CEO and ELT who can hit the ground running on a temp to perm engagement. About the Role An exciting opportunity has become available for an experienced Executive Assistant to partner with the CEO of an exciting organisation.Sitting at the heart of the business, this is more than a traditional diary-management role. You'll work closely with the CEO and senior leadership team, helping manage competing priorities, coordinate key initiatives and ensure actions move from discussion through to delivery. The role will include:<ul><li>Providing high-level, proactive support to the CEO</li><li>Managing a complex diary, meetings, travel and competing priorities</li><li>Coordinating Executive and Leadership Team meetings, agendas and actions</li><li>Preparing presentations, reports and executive communications</li><li>Tracking key business priorities and following up actions across the leadership team</li><li>Supporting strategic projects and broader business initiatives</li><li>Building strong relationships with senior internal and external stakeholders</li><li>Identifying opportunities to improve processes and keep the executive office running efficiently</li></ul> About you You'll be an opportunistic EA who has supported a CEO, Managing Director or senior executive within a fast-paced corporate environment. You're highly organised, commercially minded and confident working with senior stakeholders.Most importantly, you're proactive. You anticipate what's needed, bring structure to competing priorities and are comfortable operating with a high level of trust, discretion and autonomy. Also happy to be 5 days on site.This is an excellent opportunity for an EA looking to step into a highly visible role where you can genuinely influence how an executive team operates and contribute to the continued growth of the business.Apply now for a confidential discussion.Learn more about our Melbourne recruitment services: http://www.roberthalf.com.au/recruitment-agency-melbourne Job Reference No: 06810-0013506391CSBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/Y2hlbHNlYS5zcGFub3MuNTg5NjEuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-09-28T07:10:34Z

Senior Investment Accountant

Melbourne CBD, Victoria
remote
Contract/Temporary
75 - 85 AUD / Hourly
Senior Investment Accountant | 3 Month + Contract The CompanyA leading investment manager is seeking a Senior Investment Accountant to join its high-performing finance team. This is an opportunity to gain exposure to complex investment structures, alternative asset classes, and senior stakeholders within a collaborative and growing organisation. The RoleReporting to the Manager (Investment Accounting), the Senior Investment Accountant will play a key role in managing investment and fund accounting activities across a diverse portfolio of funds and direct investments. This position will be responsible for investment transaction processing, fund accounting oversight, financial reporting, reconciliations, compliance obligations, and stakeholder management across both internal teams and external service providers. The role offers significant exposure to private credit, private equity, and direct investment portfolios and would suit a technically strong accountant looking to further develop their investment management experience Key responsibilities include:<ul><li>Processing and reviewing investment transactions, including drawdowns, repayments, distributions, and cash movements.</li><li>Performing portfolio and investment reconciliations and investigating discrepancies.</li><li>Supporting monthly, quarterly, and annual fund accounting and financial reporting processes.</li><li>Reviewing NAV calculations, unit pricing, investor transactions, and fund expenses.</li><li>Preparing investor, management, and statutory reporting requirements.</li><li>Assisting with audit, tax, compliance, and regulatory reporting obligations.</li><li>Monitoring fund liquidity, cash positions, and investment performance reporting.</li><li>Liaising with fund administrators, custodians, auditors, and other external service providers.</li><li>Supporting new fund launches, investment initiatives, and business projects.</li><li>Identifying opportunities to improve processes, controls, and reporting efficiencies across the finance function.</li></ul> Your Profile<ul><li>CA or CPA qualified.</li><li>Bachelor's degree in Accounting, Finance, Commerce, or a related discipline.</li><li>5+ years' experience in investment accounting, fund accounting, funds management, custody, financial services, or a Big 4 environment.</li><li>Exposure to Private Credit, Private Equity, Direct Investments, or alternative asset classes.</li><li>Strong technical accounting and financial reporting capabilities.</li><li>Proven experience with reconciliations, distributions, unit pricing, and fund administration activities.</li><li>Advanced Excel skills, with exposure to Power BI, SQL, VBA, or Python viewed favourably.</li><li>Excellent stakeholder management and communication skills.</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013522922By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. <img src="https://counter.adcourier.com/bm9haC5idXRsZXIuNTMwMzMuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-10-09T05:14:40Z

7 results for Administrative Coordinator in Melbourne, Victoria