<p><strong>Your Opportunity:</strong><strong> </strong></p><p>This 6-month contract offers the chance to join a highly respected organisation known for its innovation and commitment to excellent customer service. With operations across Australia and a strong, supportive team culture, this business values its people and creates an environment where everyone works well together. </p><p>As the first-person clients and visitors meet, you'll play a key role in creating a warm and professional first impression. Alongside reception duties, this role also provides the opportunity to gain hands-on experience in Accounts Payable. Full training will be provided, so if you're confident with administration and eager to learn, this is a fantastic chance to broaden your skills. </p><p>This is an initial 6-month contract with the possibility of extension. Free onsite parking is available. </p><p>You will be responsible for:<br /> <br /> <em>Reception:</em></p><ul><li>Greeting and assisting visitors in a professional manner</li><li>Binding documents and laminating as needed</li><li>Answering, transferring, and directing phone calls professionally</li><li>Managing coffee machines, including restocking and maintenance</li><li>Placing coffee orders for the office</li><li>Ordering and maintaining stationery supplies</li><li>Coordinating with technicians for any printer, machine, or IT-related issues</li><li>Organising morning teas, meetings, and functions</li><li>Sorting and distributing incoming and outgoing mail </li></ul><p><em>Accounts Payable:</em></p><ul><li>Entering invoices into the system and ensuring proper filing</li><li>Monitoring the invoices email inbox and responding promptly</li><li>Following up on invoices with staff and the COS team as required</li><li>Managing the disbursement of statements</li><li>Performing creditor reconciliations to ensure accuracy </li></ul><p><strong>Who You Are:</strong> </p><p>You will have previous experience of working in a receptionist, front of house or administrative role. You will be highly organised and be someone with outstanding interpersonal skills. You will be willing to go the extra mile and ensure that the first interaction a customer has with the business is an extremely positive one. </p><p>As mentioned, full training in AP will be provided so if you don't have this experience, it is no problem, but you must have the willingness to learn. </p><p><em>Note: Full Australian working rights (no sponsorship available).</em> </p><p><strong>Apply Today</strong></p><p>Submit your CV directly via email to <a href="mailto:[email protected]">[email protected]</a> or by pressing the Apply button.</p><p><strong><em>Robert Half Ltd is committed to equal opportunity and we value diversity at our company. We do not discriminate on the basis of categories protected under local law.</em></strong></p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><p> </p><p> </p><img src="https://counter.adcourier.com/bWFyaWEuc2FhdmVkcmEuNDQxNDEuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
<p><strong><span style="text-decoration: underline;">About the Company & the Role</span></strong></p><p>Our client is an NFP organisation that ranks among Victoria's most prominent healthcare providers. They are seeking an experienced Administration Assistant to support key stakeholders within the business.</p><p> </p><p><strong><span style="text-decoration: underline;">Duties</span></strong></p><p>You will be responsible for:</p><ul><li>Email and diary management, including scheduling and coordinating meetings.</li><li>Handling travel arrangements, expenses, and accommodation requests.</li><li>Preparing and collating materials for meetings and events, including presentations.</li><li>Taking minutes and monitoring items requiring action by internal stakeholders.</li><li>Managing stakeholder communication and building relationships within the business.</li><li>Supporting monthly reports, performance management, and annual planning processes.</li><li>Providing general administrative support and assisting with ad-hoc tasks as needed.</li></ul><p> </p><p><strong><span style="text-decoration: underline;">About You </span></strong></p><p>You must have:</p><ul><li>Minimum 2 years' experience working directly supporting senior stakeholders.</li><li>Experience in a non-for-profit environment.</li><li>Exceptional communication, both written and verbal, and interpersonal skills.</li><li>Proven ability to manage time effectively and work autonomously.</li><li>Strong problem-solving and analytical skills.</li><li>High level of attention to detail and I.T. literacy skills.</li><li>Experience with minute-taking.</li><li>A current Police check (desirable).<br /> </li></ul><p><strong><span style="text-decoration: underline;">Benefits & Perks</span></strong></p><ul><li>Flexible working arrangements, including hybrid options and flexibility on start and finish times to support work-life balance.</li><li>Free lunches once a quarter.</li><li>Health & wellness activities and interactive events often on site.</li><li>Regular office events such as trivia nights.</li><li>Supportive and accepting work environment.</li><li>Exciting opportunities for personal growth and professional development.</li></ul><p> </p><p><strong><span style="text-decoration: underline;">Apply Today</span></strong></p><p>Please send your resume by clicking on the apply button or for further information, contact our <strong>Melbourne</strong> office on 03 9691 3631.</p><p>Learn more about our Melbourne recruitment services: <a href="http://www.roberthalf.com.au/recruitment-agency-melbourne">http://www.roberthalf.com.au/recruitment-agency-melbourne</a></p><p> </p><p><strong>Job Reference No: </strong>06810-0013278797BS</p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjA2NTcwLjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
<p><strong><span style="text-decoration: underline;">About the Company & the Role</span></strong></p><p>Our client is a not-for-profit organisation dedicated to supporting the local community. They are currently seeking a Temporary Administration Assistant to provide part-time support to a small and friendly team. This is a fully onsite position based in Wangaratta, with flexibility to work either three full days or spread hours across five shorter days. In this role, you will assist with a range of general administrative tasks to help keep things running smoothly during a busy period.</p><p> </p><p><strong><span style="text-decoration: underline;">Duties</span></strong></p><p>You will be responsible for:</p><ul><li>Providing general administrative support to the team</li><li>Assisting with filing, scanning, archiving, and handling mail</li><li>Maintaining both electronic and paper filing systems</li><li>Ordering and monitoring office supplies and stationery</li><li>Keeping shared spaces, storage areas, and resource rooms tidy</li><li>Supporting basic admin tasks, including managing vehicle logbooks</li><li>Ensuring records are handled in line with confidentiality and compliance standards</li><li>Pitching in and helping wherever needed during a busy period<br /> </li></ul><p><strong><span style="text-decoration: underline;">Skills & Experience</span></strong></p><p>You will have:</p><ul><li>Demonstrated experience in administrative roles</li><li>Strong organisational skills with the ability to multitask and manage competing priorities</li><li>Comfortable working autonomously and using initiative</li><li>A proactive and helpful attitude, with a willingness to support the wider team</li><li>High level of discretion and commitment to maintaining confidentiality</li><li>Proficient in Microsoft Office Suite, particularly Outlook and Excel</li><li>Confident using office systems and technology</li><li>A current Working with Children Check and National Police Check or be able to get them</li></ul><p> </p><p><strong><span style="text-decoration: underline;">Culture & Benefits</span></strong></p><ul><li>Join a friendly, supportive team environment</li><li>Work with a not-for-profit organisation making a meaningful impact in the community</li><li>Part-time role (0.6 FTE) with flexibility to work 3 full days or spread hours across 4/5 shorter days</li><li>Flexibility around start and finish times to suit your schedule</li><li>Fully onsite position based in Wangaratta</li><li>Temporary contract until the end of October<br /><br /><br /></li></ul><p><strong><span style="text-decoration: underline;">Apply Today</span></strong></p><p>Please send your resume by clicking on the apply button.</p><p>Learn more about our Melbourne recruitment services: <a href="http://www.roberthalf.com.au/recruitment-agency-melbourne">http://www.roberthalf.com.au/recruitment-agency-melbourne</a></p><p><strong>Job Reference No: </strong>06810-0013228307BS</p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><img src="https://counter.adcourier.com/YmVuLnNjaG9sZWZpZWxkLjc2OTkzLjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
