<p><strong><span style="text-decoration: underline;">The Company</span></strong></p><p>Our client is a leading commercial law firm with offices across the country. They are situated in a gorgeous office in the CBD and pride themselves on their employee satisfaction and retention scores, with attractive benefits offered. </p><p><strong><span style="text-decoration: underline;"><br />The Role</span></strong></p><p>Supporting two Partners specialised in Property, Development and Acquisitions, this role is crucial to the smooth running of their work. Both Partner's are hands on and collaborative in nature and they are looking for an established Secretary to provide support. Working within a tight knit group of approximately 35 Secretaries, they endorse a supportive and welcoming environment.</p><p>This role is a temporary position starting ASAP, with the hope and intention to convert permanent. They operate Monday-Friday, 9am-5pm, 100% office based.</p><p><strong><span style="text-decoration: underline;"><br />Duties</span></strong></p><p>Some of your duties will include:</p><ul><li>Typing, drafting, proof reading and collation of various legal documents</li><li>Entry of timesheet data and preparation of client accounts (billing)</li><li>Conducting property and company searches on SAI Global</li><li>Contact with clients and other internal staff by telephone and ema</li><li>File and diary management (including travel bookings</li></ul><p><strong><span style="text-decoration: underline;"><br />Your Profile</span></strong></p><p>To be a successful candidate you <strong>must </strong>have:</p><ul><li>Previous experience in a similar Secretarial role, working at a law firm or within professional services - <strong>3 years minimum</strong></li><li>Previous experience supporting more than one leader - <strong>desirable</strong></li></ul><p><strong><span style="text-decoration: underline;"><br />Benefits </span></strong></p><ul><li>Fully funded all day cafe</li><li>Fully funded gym memberships</li><li>Extended parental leave</li><li>Firm events with VIP guest speakers</li></ul><p><strong><span style="text-decoration: underline;"><br />Apply Today</span></strong></p><p>Please send your resume by clicking on the apply button.</p><p><strong><em>Reference Number</em>: 06810-0013342905KB </strong></p><p><br /> </p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><img src="https://counter.adcourier.com/a3Jpc3RhLmJlbm5ldHQuMDIzNjQuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
<p><strong>The Company</strong></p><p>A leading organisation in the property development sector, known for its significant contributions to innovative urban projects and vibrant community developments. Our client is committed to professional excellence, exceptional customer service, and continuous improvement within the real estate and land management industry in WA.</p><p><strong>The Role</strong></p><p>We are seeking a dedicated Conveyancing Administrator to manage and administer Contracts of Sale, with a focus on post-settlement activities and related conveyancing duties.</p><p>This role will begin the first week of January 2026.</p><p><br /> Key responsibilities include:</p><ul><li>Managing sales and acquisition contracts in line with established policies, procedures, and industry standards.</li><li>Actively monitoring settlements, including forecasting and tracking timing via internal systems</li><li>Providing high-level customer service to all stakeholders and negotiating and working closely with them to resolve settlement matters</li><li>Preparing and reconciling settlement statements, including adjustments related to rates and taxes</li><li>Administering settlement variations and substitute purchasers, as well as preparing and lodging legal documentation through digital conveyancing platforms</li><li>Ensuring the accuracy and integrity of data within company systems</li><li>Monitoring post-settlement compliance, managing queries, and processing approvals/extensions</li><li>Assisting financial institutions with mortgage registrations and related processes</li><li>Coordinating information and resolving issues with cross-functional teams including sales, development managers, buyers, real estate agents, financial institutions, and the public</li></ul><p> </p><p><strong>Your Profile</strong></p><p>We are looking for a motivated professional who brings:</p><ul><li>Experience in contract administration or conveyancing within the property sector</li><li>Excellent communication and negotiation skills, with strong attention to detail</li><li>Proficiency with PEXA is preferred or experience with other digital settlement platforms and contract management systems</li><li>A customer-focused approach and the ability to develop positive relationships with a diverse range of stakeholders</li><li>Solid organisational skills with the capacity to manage multiple priorities seamlessly</li><li>Strong problem-solving abilities and a commitment to compliance</li><li>Proven ability to conduct research and maintain accurate documentation</li><li>A collaborative, adaptable mindset committed to delivering high-quality service</li></ul><p>If this sounds like your profile - please don't hesitate to apply!</p><p> </p><p><em>Reference Number: (60090-0013348560)</em></p><p><strong><em> </em></strong></p><p><strong>This is an </strong><strong>on-site</strong> <strong>position.</strong></p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><img src="https://counter.adcourier.com/bWFkZGlzb24ubWF0dGhld3MuNDMyMjEuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
<p><strong>ABOUT US</strong></p><p>At Robert Half, we know that behind every successful team is someone who ensures that everything runs smoothly. If you're the kind of person who thrives on supporting others, organising processes, and being the go-to person, this could be the next step in your career.</p><p>We're a global leader in professional staffing, known not just for the work we do, but for the way we do it, with integrity, collaboration, and forward-thinking innovation. Based in the heart of Brisbane's CBD, this role will see you become an essential part of a close-knit, supportive team where your contributions truly matter.</p><p>Here's what you'll enjoy with us:</p><ul><li><strong>Flexible working arrangement: </strong>1- day WFH per week post probation.</li><li><strong>Early finish on Fridays:</strong> The perfect start to your weekend!</li><li><strong>Social team environment:</strong> Regular monthly and quarterly events.</li><li><strong>Comprehensive wellbeing initiatives:</strong> Includes virtual counselling, employee financial education resources, flu vaccinations, skin checks and more.</li><li><strong>Training and career development opportunities:</strong> Gain new skills to advance your career.</li><li><strong>Cutting-edge technology:</strong> Industry-leading tools including Salesforce, leads portal, tablets, and more.</li></ul><p><strong>THE ROLE</strong></p><p>Your role will involve a variety of tasks to ensure smooth operations across all divisions, including:</p><ul><li><strong>Office Administration:</strong> Professionally managing calls, maintaining accurate records, coordinating schedules, and ensuring compliance.</li><li><strong>Recruitment Support:</strong> Formatting resumes, uploading job ads, uploading references and assisting with client and candidate-related tasks.</li><li><strong>Event and Meeting Coordination:</strong> Organising meeting rooms, managing diaries, and supporting team projects and events.</li><li><strong>Visitor Management:</strong> Welcoming clients, candidates, and vendors while maintaining a polished and professional office environment.</li><li><strong>CRM and Data Management:</strong> Updating records and contributing to process improvements.</li><li><strong>Additional tasks as required</strong> to support the team and ensure seamless operations.</li></ul><p><strong>ABOUT YOU</strong></p><p>You are an organised and proactive professional who thrives in fast-paced environments and enjoys being the backbone of a successful team.</p><p>You'll bring:</p><ul><li>Strong administrative experience, ideally in a fast-paced environment.</li><li>Exceptional attention to detail and the ability to maintain accuracy while working under pressure.</li><li>Excellent communication skills, both written and verbal, with stakeholders across all levels.</li><li>Outstanding organizational skills and the adaptability to prioritize multiple tasks effectively.</li><li>A solid work ethic paired with a collaborative, team-oriented mindset.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.) and familiarity with CRM tools is advantageous.</li></ul><p><strong>APPLY TODAY</strong></p><p>Submit your CV by clicking the Apply button below. We are excited to hear from you!</p><img src="https://counter.adcourier.com/TGVhbm5lLk11cnJheS44NDk1Ny4xMDY3NUByb2JlcnRoYWxmaW50bC5hcGxpdHJhay5jb20.gif">
<table width="680"><tbody><tr><td width="552"><p>Robert Half is proud to exclusively partner with a prestigious global private equity firm in their search for a proactive and highly organised Team Assistant / Office Coordinator. This is a fantastic opportunity to become an integral part of a dynamic, fast-paced and high-performing team. Due to company expansion, they are looking for a motivated individual to support their senior leadership and ensure seamless office operations.</p><p> </p><p><strong>About the Role:</strong></p><p><br /> As the Team Assistant / Office Coordinator, you will work closely with the existing EA to provide high-level administrative and operational support. This role is ideal for someone who thrives in a professional corporate environment, enjoys multitasking, and takes pride in delivering exceptional support.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive support to up to three MDs, managing their complex calendars, scheduling meetings and coordinating travel arrangements.</li><li>Process expenses and maintain accurate records.</li><li>Assist with office operations, ensuring the workplace runs smoothly, including ordering supplies and maintaining a well-stocked and organised kitchen.</li><li>Welcome clients and guests, prepare meeting rooms and provide refreshments as required.</li><li>Support the EA with internal communications, corporate events and key projects.</li><li>Act as a key point of contact for vendors, building management and other service providers.</li><li>Assist with ad-hoc administrative tasks to support the broader team as needed.</li></ul><p> </p><p><strong>What's on Offer?</strong></p><ul><li>A friendly, supportive, and collaborative workplace culture. The opportunity to be part of a high-performing yet down-to-earth team.</li><li>Training and professional development - grow and advance your career within a global organisation.</li><li>Stunning CBD office location - modern facilities in the heart of the city.</li><li>Hybrid work flexibility - enjoy the balance of working from home one day per week.</li></ul><p> </p><p><strong>Who We're Looking For:</strong></p><p><br /> We are seeking a highly proactive, dedicated, detail-oriented and highly organised individual who thrives in a fast-paced environment.</p><p> </p><p><strong>The ideal candidate will have:<br /></strong></p><ul><li>Previous experience in an administrative, team assistant or office coordination role within a professional services environment.</li><li>Strong communication skills and the ability to engage confidently with senior stakeholders and external clients.</li><li>High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>A proactive approach with the ability to multitask and prioritise effectively.</li><li>A positive, can-do attitude with a strong team-player mindset.</li></ul><p> </p></td></tr></tbody></table><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><img src="https://counter.adcourier.com/ZXJpbmhvbGx5LnN1dGhlcmxhbmQuOTk4OTIuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
<p><strong><span style="text-decoration: underline;">The Company</span></strong></p><p>Prepare to join a fast-moving organization that is currently on the lookout for a dedicated person to manage their office while also supporting the CEO.</p><p> </p><p><strong><span style="text-decoration: underline;">What's on offer?</span></strong></p><ul><li>Working alongside great colleagues in a fun and hardworking environment</li><li>Ability to take ownership of the role</li><li>Opportunity to learn and grow</li></ul><p> </p><p><strong><span style="text-decoration: underline;">The Role</span></strong></p><p>In this position your responsibilities will include:</p><ul><li>Assisting executives</li><li>Diary management</li><li>Travel management</li><li>Office and facilities management</li><li>Ad-hoc tasks as directed</li></ul><p> </p><p><strong><span style="text-decoration: underline;">Your Profile</span></strong></p><p>As the successful candidate, you will ideally possess:</p><ul><li>Strong attention to detail and excellent organization skills</li><li>Previous experience in an Executive Assistant role</li><li>Previous experience in office coordination</li><li>A positive 'can-do' attitude</li></ul><p> </p><p><strong><span style="text-decoration: underline;">Apply Today</span></strong></p><p>Please send your resume by clicking on the apply button.</p><p><br /> </p><p><em>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.</em></p><img src="https://counter.adcourier.com/bWFkZWxpbmUuZG9ub3Zhbi44MjgzNi4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">
