6 results for Document Controller jobs

Administration Assistant - Part Time!

Melbourne CBD, Victoria
remote
Contract/Temporary
36 - 38 AUD / Hourly
The CompanyOur client is a well-established professional services organisation with a strong reputation for delivering specialist advisory services to a diverse client base. Located in Melbourne's CBD, they are currently seeking a Records Administrator to join a collaborative and supportive environment where accuracy, confidentiality and organisation are highly valued. The RoleProviding support across multiple Accounting teams, you will be responsible for administration, management and maintenance of both electronic and physical client records. Working closely with internal stakeholders, you will ensure documentation is accurately filed, indexed and maintained in accordance with organisational policies and compliance requirements.This is a 6-month temporary assignment, with potential to extend. This is a part-time role, 3 days per week (7.25 hours per day), with potential for a hybrid model once trained. Duties<ul><li>Indexing and filing scanned documentation within the electronic records management system, ensuring file naming conventions and quality standards are maintained</li><li>Managing and maintaining electronic client records within document management system - APS</li><li>Filing and retrieving physical client records as required</li><li>Managing the secure storage and handling of sensitive client documentation, including identification records and tax-related information</li><li>Assisting internal stakeholders with document retrieval requests</li></ul> Your ProfileTo be successful in this role, you will have:<ul><li>Previous experience in records management, administration or document control</li><li>Experience working within an accounting practice, professional services environment or similar highly regulated industry will be highly regarded</li><li>Strong attention to detail and a commitment to accuracy</li><li>Experience handling confidential and sensitive documentation</li><li>Experience using APS, Virtual Cabinet and/or Nitro PDF - highly desirable</li></ul> Apply TodayPlease send your resume by clicking on the apply button.Reference Number: 06810-0013453138KBBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/a3Jpc3RhLmJlbm5ldHQuNjA4MjAuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-06-11T06:41:03Z

Paralegal - High Performing Business

Melbourne, Victoria
remote
Permanent placement
100000 - 105000 AUD / Yearly
The CompanyRobert Half is proud to be partnering with one of Australia's most highly regarded businesses; recognised for building premium brands and creating exceptional customer experiences across a diverse portfolio of ventures. With significant growth plans underway, the company combines entrepreneurial energy with genuine scale, offering the opportunity to work alongside highly commercial leaders in a fast-paced environment where ideas are encouraged and initiative is rewarded.This is a business where no two days are the same. The successful candidate will join a collaborative legal team that works at the centre of the organisation, partnering with stakeholders across a broad range of commercial activities and helping the business navigate its continued expansion. The RoleSupporting an experienced legal team, the paralegal will gain exposure to a wide variety of commercial legal matters rather than specialising in a single practice area. This is an outstanding opportunity for a capable paralegal looking to broaden their experience within an in-house environment and become a trusted member of a growing legal function. Responsibilities will include:<ul><li>Assisting with the preparation, review and administration of a range of confidential commercial agreements.</li><li>Conducting extensive legal research and preparing briefing notes.</li><li>Preparing, reviewing and administering a broad range of commercial legal documentation, including confidentiality agreements, consultancy agreements, service contracts and other commercial arrangements.</li><li>Managing contract execution processes and maintaining accurate contract and compliance registers.</li><li>Assisting with contract negotiations, tracking amendments and coordinating the execution of legal documentation.</li><li>Conducting legal research and preparing briefing notes to support commercial decision-making.</li><li>Coordinating title, company and other corporate searches as required.</li><li>Assisting with corporate governance, company secretarial matters and the preparation of board and committee papers.</li><li>Maintaining legal document management systems, ensuring accurate version control and record keeping.</li><li>Liaising with external legal advisers and partnering with stakeholders across the business to deliver practical legal support.</li></ul> This is a role that offers genuine variety, significant responsibility and the opportunity to work closely with senior decision-makers. The successful candidate will also benefit from exposure to a highly impressive GC and genuine career development within a fast-paced and growing company. Your ProfileYou are an ambitious, hardworking paralegal with approximately 2-4 years' experience, gained either within private practice or an in-house legal team. Ideally you will bring:<ul><li>A law degree or relevant legal qualification.</li><li>Experience preparing, reviewing and administering a broad range of commercial legal documentation.</li><li>Exposure to contract management, document control and compliance processes within a corporate or professional services environment.</li><li>Previous experience supporting an in-house legal function or working closely with commercial stakeholders will be highly regarded.</li><li>Exposure to property transactions, real estate or financing matters would be advantageous but is by no means essential.</li><li>Strong organisational skills, exceptional attention to detail and the ability to manage multiple competing priorities.</li><li>Excellent written and verbal communication skills, with the confidence to build relationships across all levels of the business.</li><li>A proactive, commercially minded approach and a genuine desire to contribute beyond your core responsibilities.</li></ul> Most importantly, you will enjoy working in a fast-moving environment where you can take ownership, contribute beyond your core responsibilities and continue developing your commercial legal skills.In return, you will join a highly successful organisation with ambitious growth plans, work alongside experienced legal professionals and enjoy genuine career development in a business that values curiosity, initiative and high performance.With a generous salary on offer, the role also benefits from an unrivalled wellness and wider benefits package and a vibrant culture in a fantastic office-based environment.For this right individual, this is a genuinely unique opportunity to build an exceptional career with a great business.Apply TodayPlease send your resume by clicking on the apply button. Your application will be assessed within 3-5 working days. Please note only shortlisted candidates will be contacted.Learn more about our recruitment services: https://www.roberthalf.com.au/contact-us PLEASE NOTE THAT ONLY APPLICANTS WITH FULL WORKING RIGHTS IN AUSTRALIA WILL BE CONSIDERED Job reference: 06810-0013464026 - PMBy clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/cGF0cmljay5tY2tpbm5leS44OTEwNC4xMDY3NUByaGlhdXMuYXBsaXRyYWsuY29t.gif">
2026-07-01T04:37:48Z

Business Analyst - AI projects

Sydney CBD, New South Wales
remote
Permanent placement
140000 - 160000 AUD / Yearly
<table width="680"><tbody><tr><td width="507">The OpportunityWe are partnering with a growing investment management business to appoint a Business Analyst - AI Projects into a newly created permanent role.This is an exciting opportunity for someone who wants to sit at the intersection of business analysis, AI and change. The business is investing in AI and is looking for a commercially minded individual who can help identify opportunities, shape solutions and drive the delivery of practical AI initiatives across a range of teams.This is not a pure engineering or data science role. Instead, the focus is on understanding business problems, gathering requirements, designing practical AI-enabled solutions, and creating proofs of concept, tools or lightweight AI agents that improve efficiency, decision-making and workflow across the organisation.The successful candidate will report into IT but work across multiple business units, acting as a bridge between stakeholders, technology and delivery. It is a role for someone who is comfortable operating across a broad business, can engage credibly with senior stakeholders, and is excited by the opportunity to help embed AI in a pragmatic and commercially valuable way. Key Responsibilities: <ul><li>Partner with stakeholders across the business to identify opportunities where AI can improve processes, solve operational challenges, increase efficiency or enhance decision-making (ChatGPT, CoPilot, Claude etc).</li><li>Gather, document and refine business requirements for AI-related initiatives across a variety of functions.</li><li>Translate business challenges into practical AI use cases, proofs of concept and lightweight tools or agents.</li><li>Assess current workflows and recommend AI-enabled improvements that are pragmatic, scalable and aligned to business priorities.</li><li>Work closely with internal technology teams and external partners where required to support implementation and delivery.</li><li>Help shape and prioritise an internal pipeline of AI initiatives across multiple business units.</li><li>Act as a trusted advisor on how AI tools and capabilities can be applied to real business problems.</li><li>Support the rollout, adoption and embedding of AI solutions, ensuring users are engaged and comfortable with new ways of working.</li><li>Promote effective use of existing AI tools and platforms already available across the business.</li><li>Balance innovation with practicality, helping the business move quickly while maintaining sensible oversight and control.</li></ul> Desirable Experience: <ul><li>Experience in investment management, financial services, wealth management or a similarly professional, commercially focused environment.</li><li>Exposure to working in a lean, fast-moving or growth-oriented business.</li><li>Experience working alongside IT teams and third-party technology providers.</li></ul> Reference Number: 06800-0013464759<h4> </h4></td></tr></tbody></table>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/bWFyay5iZW5uZXR0LjI3MTc2LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-07-02T06:08:37Z

Service Coordinator

Canning Vale, Western Australia
remote
Permanent placement
65000 - 67500 AUD / Yearly
The CompanyOur client is a well-established provider of quality machinery and expert service, with more than 40 years of experience supporting customers across Western Australia. Based in Perth, the business specialises in the sale, hire, servicing, and parts supply of a broad range of equipment, including forklifts, telehandlers, skid steers, excavators, and access platforms.Known for its strong customer focus and technical expertise, the company has built a trusted reputation in the material handling and access equipment industry.The RoleAn exciting opportunity is available for a Service Administrator / Bookings Coordinator to join a busy and supportive team.In this role, you will be responsible for coordinating customer service and repair bookings via phone, email, and in person, while ensuring the smooth day-to-day administration of the service function. You will allocate and manage appointments for Service Technicians, keep customers updated on job progress, and assist with raising and following up purchase orders.Key responsibilities include:<ul><li>Managing customer bookings for services and repairs</li><li>Completing administrative tasks in line with company policies</li><li>Scheduling and coordinating Service Technician appointments</li><li>Providing customers with updates on job progress</li><li>Raising and tracking purchase orders</li><li>Contacting customers regarding estimates, service reminders, and booking confirmations</li><li>Preparing service job requisition orders, purchase orders, and invoices</li><li>Monitoring service schedules for the hire fleet to ensure maintenance is completed on time</li><li>Following up with customers after repairs and services to support customer satisfaction</li><li>Collating and following up warranty paperwork and parts</li><li>Working safely and complying with health and safety requirements</li><li>Collaborating effectively with the wider team</li></ul>Your ProfileTo be successful in this position, you will bring strong administration and customer service experience. Our client is also happy to train up someone who is the right fit and has a great attitude.You will also demonstrate:<ul><li>Excellent communication skills and a professional customer-first approach</li><li>Strong organisational skills with the ability to manage multiple tasks and priorities</li><li>Experience coordinating bookings, schedules, or service appointments</li><li>Confidence preparing documentation such as orders, invoices, and related service paperwork</li><li>High attention to detail and solid follow-up skills</li><li>The ability to work well in a fast-paced team environment</li><li>A proactive and dependable approach to work</li><li>Commitment to workplace safety and compliance</li></ul> Reference Number: (60090-0013459876) This is an on-site position. By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/bWFkZGlzb24ubWF0dGhld3MuMjY3OTUuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-06-24T02:25:21Z

Corporate Receptionist | Temp to Perm

Sydney CBD, New South Wales
remote
Contract/Temporary
40 - 40 AUD / Hourly
<table width="680"><tbody><tr><td width="507">THE COMPANY:Our client is a well-established and growing financial services organisation with operations across Australia and New Zealand. Known for their professional yet down-to-earth culture, they have built a reputation for innovation, strong client relationships and long-term success.Based in modern Sydney CBD offices, this is an organisation that genuinely values its people, promotes collaboration and takes pride in creating an exceptional workplace experience for both employees and visitors. THE ROLE:This is far more than a traditional reception position. As the face of the business, you'll play a key role in creating a professional and welcoming office environment while supporting the smooth day-to-day operation of a busy corporate office. Key responsibilities include:<ul><li>Managing front-of-house reception and welcoming visitors, clients and stakeholders.</li><li>Handling incoming calls, emails and general enquiries.</li><li>Servicing meeting rooms, catering and office facilities.</li><li>Maintaining office supplies, amenities and workplace presentation.</li><li>Assisting with corporate events, training sessions and team functions.</li></ul> ABOUT YOU: To be successful, you'll bring:<ul><li>Previous experience in a corporate Receptionist, Concierge or Office Coordinator role.</li><li>A polished and professional presentation.</li><li>Strong communication and relationship-building skills.</li><li>A proactive, hands-on approach and willingness to help wherever needed.</li><li>Excellent organisational skills and attention to detail.</li><li>Confidence working autonomously and managing competing priorities.</li><li>A positive, team-focused attitude with a genuine customer service mindset.</li><li>MUST HAVE FULL AUSTRALIAN WORKING RIGHTS (Australian Citizenship or Permanent Residency)</li></ul> WHAT'S ON OFFER:<ul><li>Opportunity to join a highly regarded and growing organisation.</li><li>Sydney CBD location close to public transport.</li><li>Professional corporate environment with modern offices.</li><li>Varied role combining reception, administration and event coordination.</li><li>Supportive and collaborative team culture.</li><li>Exposure to senior stakeholders and leadership.</li><li>Long-term career opportunity with a stable business.</li></ul> If you're a polished corporate receptionist who enjoys creating exceptional first impressions and being the go-to person in the office, I'd love to hear from you! Please note: You must have FULL AUSTRALIAN WORKING RIGHTS (Australian Citizenship or Permanent Residency).Reference Number: 06800-0013462269This is a on-site position.</td></tr></tbody></table>By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time. <img src="https://counter.adcourier.com/YnJhbmRvbi53aWxraW5zLjk2MDI4LjEwNjc1QHJoaWF1cy5hcGxpdHJhay5jb20.gif">
2026-06-29T06:45:17Z

Service Advisor

Campbellfield, Victoria
remote
Permanent placement
75000 - 80000 AUD / Yearly
The CompanyRobert Half are proud to be partnering with our client, a global vehicle manufacturing & servicing organisation who specialise in producing quality cleaning and clearing equipment for all environments. The RoleOur client is seeking an experienced Service Advisor to support the Service Manager and Customer Service Team, acting as the first point of call to their customers. Duties and responsibilities:<ul><li>Answer incoming calls for the Customer Service Centre and provide advice regarding products, equipment, and service offering.</li><li>You will coordinate and allocate the activities of Service Technicians.</li><li>Receive requests for service work and allocate and schedule works and keeping the customer informed of the progress of their job.</li><li>Process and invoice all completed workshop jobs and complete the month end process.</li><li>Compile and complete service reports, quotes and raise purchase orders.</li><li>Maximise workshop sales of labour, parts and consumables ensuring part availability for jobs.</li><li>Manage the administration of warranty jobs, parts, and storage.</li></ul> Your Profile<ul><li>Previous experience as a Service Advisor or in a fast-paced scheduling and allocations role highly regarded.</li><li>Strong customer focus, with a background in an ever-changing environment is a must!</li><li>Ability to work well under pressure and learn to adapt quickly.</li><li>Demonstrated ability to deal with a wide range of internal and external stakeholders.</li><li>A flexible and adaptive working approach.</li><li>Technical knowledge and familiarity with refuse products and equipment would be an advantage.</li><li>Experience working with a mobile workforce or in a similar environment is desirable.</li></ul> Apply TodayPlease send your resume by clicking on the apply button. For further information feel free to reach out to Hollie on (03) 9239 8116 Job reference: 06830-0013459076By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/au/en/privacy" target="_blank">https://www.roberthalf.com/au/en/privacy.</a> Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/aG9sbGllLnRob21zb24uNjQ5MDEuMTA2NzVAcmhpYXVzLmFwbGl0cmFrLmNvbQ.gif">
2026-06-23T07:09:33Z