8 results for Admin Professional in Hong Kong

Asian PE firm - Executive Assistant (up to 45K)

Central and Western District, Central and Western District
remote
Permanent
30000 - 45000 HKD / Monthly
The CompanyOur client is an Asian private equity firm with multiple offices in the APAC region. The firm operates with a collaborative team and maintains a flat organizational structure that encourages open communication and teamwork. In this role, you will provide secretarial support to the Investment team. The Role<ul><li>Provide comprehensive secretarial and administrative support to 3-5 investment professionals, including preparation and processing of travel and expense reimbursements</li><li>Arrange, coordinate and manage complex travel itineraries and meeting schedules</li><li>Answer and screen all incoming calls with the highest degree of professionalism and discretion</li><li>Maintain and update the firm's business contact database with accuracy and confidentiality</li><li>Assist in the planning and execution of firm-wide events such as conferences, training sessions and retreats</li><li>Oversee office management functions to ensure smooth and efficient operations</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>5-10 years of relevant experience as an assistant handling both personal and business matters for senior executives, preferably for business owners.</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Personal Qualities:</li><ul><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.Reference Number: 67010-0013310529By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjI1NDE0LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-10-02T08:17:41Z

Global New Energy firm - Administration Assistant

Hong Kong,
remote
Contract
20000 - 30000 HKD / Monthly
The CompanyOur client is a leading global new energy firm and they are looking for an admin assistant The Role<ul><li>Provide administrative support, including managing schedules, appointments, and meetings.</li><li>Organize and maintain office filing systems, both electronic and paper-based.</li><li>Assist in the preparation of reports, presentations, and correspondence.</li><li>Handle incoming calls and emails, directing them to appropriate personnel.</li><li>Coordinate logistics for meetings and events, including booking venues and managing supplies.</li><li>Maintain office supplies inventory and place orders as necessary.</li><li>Support team members with various projects and tasks as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul> Your Profile<ul><li>High school diploma or equivalent; additional qualifications in office administration are a plus.</li><li>Proven experience as an administrative assistant or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational skills and ability to prioritize tasks effectively.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and problem-solving abilities.</li><li>Knowledge of office management systems and procedures.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013338887By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QWxleC5MYXcuNzc0MjUuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-11-20T01:45:12Z

Hedge fund - Fund Accountant - 35K (big 4 is welcome)

Central and Western District, Central and Western District
remote
Permanent
30000 - 35000 HKD / Monthly
The CompanyOur client is a HK-based hedge fund seeking a motivated and proactive professional to join their Fund Operations team. This role will be responsible for both fund accounting and operations. This is an excellent opportunity for an individual looking to advance their career within buyside. The Role<ul><li>Fund operations oversight: Perform daily fund operations and oversee trade booking/settlement</li><li>NAV, valuation, and audits: Assist in NAV reconciliation, valuation processes, and fund audits.</li><li>Fund administration oversight: Monitor daily fund administration activities, liaising with fund administrators, prime brokers, execution brokers, and vendors.</li><li>Reconciliation and cash management: Conduct cash and position reconciliations, resolve discrepancies, and manage collateral-related cash flows.</li><li>OTC and corporate actions: Verify and reconcile OTC option premiums; manage corporate actions and related logistics.</li><li>Onboarding and compliance support: Assist with broker account openings, new fund setups, and compliance/risk management support.</li></ul><ul><li>Projects and ad hoc work: Engage in ad hoc projects as needed.</li></ul> Your Profile<ul><li>Degree in Accounting, Finance, or Economics</li><li>About 3-5 years of experience in fund operations, fund accounting, or accounting</li><li>Interest in financial sector</li><li>Basic understanding of financial instruments</li><li>Strong analytical, problem-solving, and detail-oriented capabilities; mature professional demeanor.</li><li>Proactive mindset with a strong sense of ownership and accountability.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013332382 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjY3MDUzLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-11-11T08:10:12Z

A leading hedge fund - Executive Assistant/Office Manager

Hong Kong,
remote
Contract
30000 - 50000 HKD / Monthly
The CompanyOur client is a leading financial institution and they are seeking for Office Manager/Executive Assistant to join their team. The Role<ul><li>Administrative Support:</li><ul><li>Provide high-level administrative support to executives.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and draft correspondence, reports, and presentations.</li></ul><li>Office Management:</li><ul><li>Oversee daily office operations and ensure a professional work environment.</li><li>Manage office supplies inventory and order supplies as needed.</li><li>Coordinate with vendors for office maintenance and services.</li></ul><li>Communication:</li><ul><li>Serve as the primary point of contact for internal and external stakeholders.</li><li>Assist in the preparation and dissemination of company communications.</li></ul><li>Project Coordination:</li><ul><li>Support special projects and initiatives as directed by management.</li><li>Organize and facilitate company events and meetings.</li></ul><li>Financial Administration:</li><ul><li>Assist with budget tracking and expense reporting.</li><li>Process invoices and manage office-related financial documentation.</li></ul></ul> Your Profile<ul><li>Education: Bachelor's degree or equivalent experience preferred.</li><li>Experience: 3+ years of experience in an administrative or office management role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to handle confidential information with discretion.</li><li>Detail-oriented and capable of multitasking effectively.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013341307 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QWxleC5MYXcuOTk4NjAuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-11-24T09:28:15Z

Family office (Alternative) - Fund Operations (up to 50K)

Central and Western District, Central and Western District
remote
Permanent
40000 - 50000 HKD / Monthly
The CompanyOur client is an established family office seeking a bright proactive professional to join their Fund Operations team. This role will provide operational support across a diverse range of asset classes (Equities, Fixed Income, Private Equity, Private Credit, Structured Products, OTC, etc). The ideal candidate will play a key role in trade processing, fund accounting and valuation, and vendor liaison and management in a fast-paced, dynamic environment. This is an excellent opportunity for an individual looking to advance their career within a top-tier financial institution renowned for its commitment to operational excellence. The Role<ul><li>Fund operations: Provide overall operational support including trade booking and settlements, transfers of securities and cash, transaction reconciliation, and preparation of daily portfolio reports.</li><li>Portfolio accounting: Perform portfolio bookkeeping, cash reconciliation, and position reconciliation across investments such as listed/private equities, fixed income, derivatives, structured products, and hedge funds.</li><li>Operational liaison: Liaise with prime brokers and fund administrators to ensure smooth operation workflows and timely resolution of operational issues.</li><li>Record maintenance: Maintain records for trade confirmations, broker/fund statements, and internal documents.</li><li>Reporting support: Assist in preparing various investment reports for Portfolio Managers and Management.</li><li>Miscellaneous projects: Undertake other projects as assigned.</li></ul> Your Profile<ul><li>About 3-5 years of experience in fund operations or trade support</li><li>Good knowledge of financial instrument such as EQD, OTC Derivatives, Structured Products, etc</li><li>Knowledge of VBA, Python, SQL is an advantage</li><li>Ability to work efficiently under pressure and meet tight deadlines in a fast-paced environment.</li><li>Experience with Bloomberg and Portfolio Management Systems is an advantage.</li><li>CFA or CPA candidate preferred</li><li>Strong quantitative, problem-solving, and analytical skills with the ability to look beyond the numbers.</li><li>Excellent organizational, communication, and prioritization skills.</li><li>Proactive mindset with a strong sense of ownership and accountability.</li><li>Proficient in PC applications, particularly Microsoft Office, including Excel and VBA.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.Reference Number: 67010-0013325813By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjI3NzcwLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-10-28T10:00:10Z

Senior Finance Manager - Contract

Central and Western District, Central and Western District
remote
Contract
50000 - 55000 HKD / Monthly
The CompanyAre you an experienced Finance professional seeking to make a meaningful impact? Join a global NGO committed to humanitarian missions as our Senior Finance Manager in Hong Kong. The Role<ul><li>Oversee and manage external partners (legal advisors, auditors, bankers, vendors), lead strategic financial projects, and implement organization-wide financial policies and procedures. Ensure compliance with local and international laws, regulations, and ethical standards.</li><li>Coordinate annual planning cycles, prepare budgets and forecast, deliver timely and accurate financial statements and reports, and provide strategic financial advice to senior management.</li><li>Supervise accounts payable/receivable, revenue reconciliation (linked to donor databases), asset and treasury management. Ensure transparent financial reporting for stakeholders, including support for annual reporting and audits.</li><li>Identify major financial risks, ensure proper mitigation, uphold internal controls (segregation of duties, banking protocols, financial data security), and maintain compliance with regulatory authorities.</li><li>Manage and develop the Hong Kong finance team, foster an environment of trust, feedback, and mutual accountability. Support team recruitment as required.</li></ul><ul><li>Work with International Office Finance on global financial consolidation and support local operations/projects as needed.</li></ul> Your Profile<ul><li>Qualified CPA with bachelor's degree in finance or accounting related</li><li>10-15 years' progressive Finance/Accounting experience, ideally within a multinational background</li><li>Deep knowledge of Hong Kong administration, auditing, and banking practices</li><li>Exceptional skills in statutory reporting, forecasting, budgeting, analytics, and management accounting</li><li>Proven ability to thrive under pressure and meet deadlines with diligence and ethical standards</li><li>Fluency in Cantonese and English (written & spoken)</li><li>Strong working knowledge of Oracle NetSuite is highly desirable</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013332068By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TmljaG9sYXMueWV1bmcuNDczODEuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-11-10T02:08:01Z

Policy Support Officer - Contract

Central and Western District, Central and Western District
remote
Contract
20000 - 25000 HKD / Monthly
The CompanyOur client, a trusted leader in the Wealth Management industry, is seeking a proactive and detail-oriented Policy Servicing Officer to join their Team. This is a fantastic opportunity for individuals looking to build their career in business operations, offering valuable exposure to policy administration and servicing within the wealth management sector. The Role<ul><li>Work closely with the Manager to manage a wide range of after-sales servicing requests such as: Policy delivery, change of policy ownership, or beneficiaries' policy surrender and claims.</li></ul><ul><li>Arrange outgoing mails and couriers for business partners on a daily basis.</li><li>Perform regular and accurate data entry tasks to support team operations.</li><li>Assist in the preparation of training materials, manuals, and other operational documentation.</li><li>Provide assistance with tasks assigned by the team head.</li><li>Address outstanding tasks in the CRS system and update relevant records efficiently.</li></ul> Your Profile<ul><li>Diploma holder or above; fresh graduates with relevant work experience are welcome to apply.</li><li>Background in policy administration and general policy servicing preferred; experience in wealth management operations is a plus.</li><li>Strong communication skills for effective collaboration with internal departments and external business partners.</li><li>Positive and driven attitude with the ability to work both independently and as part of a team.</li><li>Excellent command of written and spoken English and Chinese.</li><li>Familiarity with Microsoft Office applications.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013323829By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TmljaG9sYXMueWV1bmcuMjY0ODQuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-10-27T01:50:43Z

Foreign investment bank - Executive Assistant (up to 38K)

Central and Western District, Central and Western District
remote
Permanent
30000 - 40000 HKD / Monthly
The CompanyOur client is an international investment bank with various office presences around the world. The firm operates with a collaborative team and maintains a flat organizational structure that encourages open communication and teamwork. In this role, you will provide secretarial support to a senior executive. The Role<ul><li>Provide comprehensive secretarial to a senior executive including preparation and processing of travel and expense reimbursements</li><li>Arrange, coordinate and manage complex travel itineraries and meeting schedules</li><li>Answer and screen all incoming calls with the highest degree of professionalism and discretion</li><li>Maintain and update the firm's business contact database with accuracy and confidentiality</li><li>Assist in the planning and execution of firm-wide events such as conferences, training sessions and retreats</li><li>Oversee office management functions to ensure smooth and efficient operations</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>5-8 years of relevant experience as an Executive Assistant to C-suite executives</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.Reference Number: 67010-0013333190By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjQ1NTA1LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-11-21T07:16:52Z