12 results for Admin Professional in Hong Kong

Hedge fund - Fund Accountant - 35K (big 4 is welcome)

Central and Western District, Central and Western District
remote
Permanent
30000 - 35000 HKD / Monthly
The CompanyOur client is a HK-based hedge fund seeking a motivated and proactive professional to join their Fund Operations team. This role will be responsible for both fund accounting and operations. This is an excellent opportunity for an individual looking to advance their career within buyside. The Role<ul><li>Fund operations oversight: Perform daily fund operations and oversee trade booking/settlement</li><li>NAV, valuation, and audits: Assist in NAV reconciliation, valuation processes, and fund audits.</li><li>Fund administration oversight: Monitor daily fund administration activities, liaising with fund administrators, prime brokers, execution brokers, and vendors.</li><li>Reconciliation and cash management: Conduct cash and position reconciliations, resolve discrepancies, and manage collateral-related cash flows.</li><li>OTC and corporate actions: Verify and reconcile OTC option premiums; manage corporate actions and related logistics.</li><li>Onboarding and compliance support: Assist with broker account openings, new fund setups, and compliance/risk management support.</li></ul><ul><li>Projects and ad hoc work: Engage in ad hoc projects as needed.</li></ul> Your Profile<ul><li>Degree in Accounting, Finance, or Economics</li><li>About 3-5 years of experience in fund operations, fund accounting, or accounting</li><li>Interest in financial sector</li><li>Basic understanding of financial instruments</li><li>Strong analytical, problem-solving, and detail-oriented capabilities; mature professional demeanor.</li><li>Proactive mindset with a strong sense of ownership and accountability.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013332382 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjY3MDUzLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-11-11T08:10:12Z

Senior Rewards Manager (International Asset Management)

Central and Western District, Central and Western District
remote
Permanent
70000 - 90000 HKD / Monthly
The CompanyMy client is an International Asset Management firm with global presence. This is a new headcount and they are expanding their Human Capital team in Asia. The Role<ul><li>Design, implement, and manage compensation and benefits programs that are competitive, cost-effective, and aligned with company goals.</li><li>Conduct regular market benchmarking and salary surveys to ensure external competitiveness and internal equity.</li><li>Lead the annual compensation review process, including salary increases, bonuses, and equity planning.</li><li>Support the development of short-term and long-term incentive plans for various employee groups, including executives.</li><li>Manage benefits programs (e.g., health insurance, retirement plans, wellness initiatives) and recommend enhancements based on employee needs and market trends.</li><li>Provide guidance to HR business partners and line managers on compensation and benefits matters.</li></ul> Your Profile<ul><li>Bachelor's degree in Human Resources, Business Administration, Finance, or related field; professional certification (e.g., CCP) is a plus.</li><li>Minimum 5 years of experience in compensation, benefits, or total rewards management.</li><li>Strong analytical skills with the ability to interpret</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013351487By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/amVzc2ljYS55ZXVuZy42NDQ4MS4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">
2025-12-15T05:48:46Z

Global New Energy firm - Administration Assistant

Hong Kong,
remote
Contract
20000 - 30000 HKD / Monthly
The CompanyOur client is a leading global new energy firm and they are looking for an admin assistant The Role<ul><li>Provide administrative support, including managing schedules, appointments, and meetings.</li><li>Organize and maintain office filing systems, both electronic and paper-based.</li><li>Assist in the preparation of reports, presentations, and correspondence.</li><li>Handle incoming calls and emails, directing them to appropriate personnel.</li><li>Coordinate logistics for meetings and events, including booking venues and managing supplies.</li><li>Maintain office supplies inventory and place orders as necessary.</li><li>Support team members with various projects and tasks as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul> Your Profile<ul><li>High school diploma or equivalent; additional qualifications in office administration are a plus.</li><li>Proven experience as an administrative assistant or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational skills and ability to prioritize tasks effectively.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and problem-solving abilities.</li><li>Knowledge of office management systems and procedures.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013338887By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QWxleC5MYXcuNzc0MjUuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-11-20T01:45:12Z

A leading hedge fund - Executive Assistant/Office Manager

Hong Kong,
remote
Contract
30000 - 50000 HKD / Monthly
The CompanyOur client is a leading financial institution and they are seeking for Office Manager/Executive Assistant to join their team. The Role<ul><li>Administrative Support:</li><ul><li>Provide high-level administrative support to executives.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and draft correspondence, reports, and presentations.</li></ul><li>Office Management:</li><ul><li>Oversee daily office operations and ensure a professional work environment.</li><li>Manage office supplies inventory and order supplies as needed.</li><li>Coordinate with vendors for office maintenance and services.</li></ul><li>Communication:</li><ul><li>Serve as the primary point of contact for internal and external stakeholders.</li><li>Assist in the preparation and dissemination of company communications.</li></ul><li>Project Coordination:</li><ul><li>Support special projects and initiatives as directed by management.</li><li>Organize and facilitate company events and meetings.</li></ul><li>Financial Administration:</li><ul><li>Assist with budget tracking and expense reporting.</li><li>Process invoices and manage office-related financial documentation.</li></ul></ul> Your Profile<ul><li>Education: Bachelor's degree or equivalent experience preferred.</li><li>Experience: 3+ years of experience in an administrative or office management role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to handle confidential information with discretion.</li><li>Detail-oriented and capable of multitasking effectively.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013341307 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QWxleC5MYXcuOTk4NjAuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-11-24T09:28:15Z

Top Tier buyside- Administrative associate (Fresh Grad welcome)

Hong Kong,
remote
Contract
18000 - 22000 HKD / Monthly
The CompanyOur client is a top tier buyside firm and they are looking for an administrative associate to join their team. The Role<ul><li>Provide administrative support, including managing schedules, appointments, and meetings.</li><li>Organize and maintain office filing systems, both electronic and paper-based.</li><li>Collaborate with the IT technician to provide comprehensive IT support, addressing technical issues and inquiries.</li><li>Handle incoming calls and emails, directing them to appropriate personnel.</li><li>Coordinate logistics for meetings and events, including booking venues and managing supplies.</li><li>Maintain office supplies inventory and place orders as necessary.</li><li>Support team members with various projects and tasks as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul> Your Profile<ul><li>Bachelor's degree in Business (BSc Business) or a related discipline.</li><li>1-2 years of experience in an administrative or IT support role is preferred.</li><li>Proven experience as an administrative assistant or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational skills and ability to prioritize tasks effectively.</li><li>Excellent verbal and written communication skills.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013350188 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QWxleC5MYXcuNjY1OTguMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-12-12T01:17:07Z

Finance Manager - Leading Venture Capital

Central, Central and Western District
remote
Permanent
55000 - 65000 HKD / Monthly
The CompanyAre you looking for a growing exciting fund house position for next career step? Our client, a leading venture capital fund, is seeking for a Finance Manager professional to join their team. This role offers exposure to fund reporting, valuation related duties, with internal promotion opportunities and attractive bonus in a sizable team. This role reports to the CFO and SFM directly. The Role<ul><li>Oversee fund accounting and reporting, including review of quarterly financial statements and investor reporting packages prepared by fund administrators.</li><li>Prepare supporting schedules for annual USD fund audits and manage auditor requests.</li><li>Monitor portfolio financial and operational information and prepare quarterly portfolio valuations using various equity valuation methodologies for both listed and unlisted investments</li><li>Assist with pre-investment deal structuring, compliance (e.g., KYC, SPV setup), and ensure complete investment documentation is collected post-closing.</li><li>Respond to inquiries and information requests from fund investors and internal management; support preparation of materials for investor presentations and marketing.</li><li>Manage financial and statutory compliance for investment SPVs, including audits, tax returns, and regular secretarial filings.</li><li>Support fund tax compliance work, such as PFIC analysis and FATCA/CRS reporting.</li><li>Assist the CFO and Senior Finance Manager with ad hoc projects related to fundraising, portfolio company exits, and fund operations.</li></ul> Your Profile<ul><li>Degree in finance or accounting plus a professional CPA qualification.</li><li>CFA charterholder or CFA Level II/III candidate is a strong asset.</li><li>Solid technical background with at least 4-5 years of relevant experience from Big 4 or commercial firms.</li><li>Experience in private equity or venture capital is highly advantageous.</li><li>Self-motivated, organized, and a quick learner; able to multitask independently within a small team and work under pressure to deliver quality outputs.</li><li>Excellent communication skills in both English and Mandarin.</li><li>Occasional business travel to China required.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013321408By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2VsbHkud29uZy42NjYyNy4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">
2025-12-01T01:34:20Z

Hedge fund - Fund Operations (need Python) - up to 50K

Central and Western District, Central and Western District
remote
Permanent
40000 - 50000 HKD / Monthly
The CompanyOur client is a expanding hedge fund seeking a skillful and proactive professional to join their Fund Operations team. Due to expanding, this role will provide operational support across a diverse range of asset and will be involved in various initiatives and projects related to workflow enhancement and automation for different teams. This is an excellent opportunity for an individual looking to advance their career within a top-tier financial institution renowned for its commitment to operational excellence. The Role<ul><li>Fund operations: Provide overall operational support including trade booking and settlements, transfers of securities and cash, transaction reconciliation, and preparation of daily portfolio reports.</li><li>Operational liaison: Liaise with prime brokers and fund administrators to ensure smooth operation workflows and timely resolution of operational issues.</li><li>Workflow enhancement and automation: Lead end-to-end workflow optimization and automation to reduce manual touches in booking, settlements, reconciliations, and reporting.</li><li>Record maintenance: Maintain records for trade confirmations, broker/fund statements, and internal documents.</li><li>Reporting support: Assist in preparing various investment reports for Portfolio Managers and Management.</li></ul><ul><li>Miscellaneous projects: Undertake other projects as assigned.</li></ul> Your Profile<ul><li>About 3-5 years of experience in fund operations, trade support, or IT</li><li>Strong knowledge of Python or SQL is an advantage</li><li>Ability to work efficiently under pressure and meet tight deadlines in a fast-paced environment.</li><li>Strong quantitative, problem-solving, and analytical skills with the ability to look beyond the numbers.</li><li>Excellent organizational, communication, and prioritization skills.</li><li>Proactive mindset with a strong sense of ownership and accountability.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013333180By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjcwODUwLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-11-10T08:11:05Z

Human Resources Director (Group)

Central and Western District, Central and Western District
remote
Permanent
85000 - 100000 HKD / Monthly
The CompanyOur client is a well-established retail company providing consumer goods in Asia. They are now looking for a high caliber professional for this vacancy. The ideal candidate will be offering a rewarding compensation package The Role<ul><li>Lead regional team to oversee full spectrum of HR services including talent acquisition and development, compensation and benefits, performance management and employee engagement</li><li>Develop and implement HR strategies, policies, and programs to support the company's overall objectives and ensure compliance with applicable laws and regulations.</li><li>Monitor KPI, establish effective workforce planning strategies, headcount planning etc</li><li>Collaborate with department managers to identify staffing needs, develop job descriptions, any HR related issues.</li></ul> Your Profile<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field, proven experience in mass retail industry is a must</li><li>Strong knowledge of HR principles, practices, and employment laws and regulations.</li><li>Experience in all areas of HR, including recruitment, employee relations, performance management, training and development, compensation and benefits, and HR administration.</li><li>Excellent command of spoken and written English, Cantonese and Mandarin</li><li>Immediate available or short notice is a plus</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013290433 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5hc3Rhc2lhLkNoYW4uNTA1NTkuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-12-23T06:51:43Z

Company Secretary Officer - Private Equity

Central and Western District, Central and Western District
remote
Permanent
30000 - 40000 HKD / Monthly
The Company My client, a growing Private Equity, is seeking a Company Secretary Officer to join their dynamic team. This role directly reports to the Head of Compliance & Operations, with all-rounded exposures to company secretary, compliance and operations. The Role<ul><li>Company Secretarial & Compliance Filing: Oversee economic substance filings, annual compliance submissions, and company secretarial duties.</li><li>Fund Administration: Collaborate with fund administrators to handle payments, KYC processes, and ensure compliance with regulatory standards.</li><li>Document Management: Review and manage legal documents, including account opening documentation and settlement agreements for derivatives.</li><li>Compliance Oversight: Ensure adherence to regulations, support compliance audits, and address high-level compliance matters.</li><li>Operational Support: Provide operational support like fund setup and ensuring efficient processes for settlement and client account management.</li></ul> Your Profile<ul><li>Bachelor's degree in Finance, Business Administration, Law, or related fields.</li><li>3-5 years of experience company secretary experience ideally in financial services industry</li><li>Knowledge of KYC processes, economic substance filings, and company secretarial duties is preferred</li><li>Attention to detail with excellent organizational and multitasking skills.</li><li>Fluency in English & Cantonese; Mandarin proficiency is a plus.</li></ul> Why Joining?<ul><li>Competitive salary package with career growth opportunities.</li><li>Exposure to diverse operational and compliance functions in a fast-paced financial environment.</li><li>Collaborative team culture with opportunities to work on high-level projects.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013343688By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2VsbHkud29uZy4xMjExMS4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">
2025-11-28T08:07:07Z

Senior Finance Manager - Contract

Central and Western District, Central and Western District
remote
Contract
50000 - 55000 HKD / Monthly
The CompanyAre you an experienced Finance professional seeking to make a meaningful impact? Join a global NGO committed to humanitarian missions as our Senior Finance Manager in Hong Kong. The Role<ul><li>Oversee and manage external partners (legal advisors, auditors, bankers, vendors), lead strategic financial projects, and implement organization-wide financial policies and procedures. Ensure compliance with local and international laws, regulations, and ethical standards.</li><li>Coordinate annual planning cycles, prepare budgets and forecast, deliver timely and accurate financial statements and reports, and provide strategic financial advice to senior management.</li><li>Supervise accounts payable/receivable, revenue reconciliation (linked to donor databases), asset and treasury management. Ensure transparent financial reporting for stakeholders, including support for annual reporting and audits.</li><li>Identify major financial risks, ensure proper mitigation, uphold internal controls (segregation of duties, banking protocols, financial data security), and maintain compliance with regulatory authorities.</li><li>Manage and develop the Hong Kong finance team, foster an environment of trust, feedback, and mutual accountability. Support team recruitment as required.</li></ul><ul><li>Work with International Office Finance on global financial consolidation and support local operations/projects as needed.</li></ul> Your Profile<ul><li>Qualified CPA with bachelor's degree in finance or accounting related</li><li>10-15 years' progressive Finance/Accounting experience, ideally within a multinational background</li><li>Deep knowledge of Hong Kong administration, auditing, and banking practices</li><li>Exceptional skills in statutory reporting, forecasting, budgeting, analytics, and management accounting</li><li>Proven ability to thrive under pressure and meet deadlines with diligence and ethical standards</li><li>Fluency in Cantonese and English (written & spoken)</li><li>Strong working knowledge of Oracle NetSuite is highly desirable</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013332068By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TmljaG9sYXMueWV1bmcuNDczODEuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-11-10T02:08:01Z

HK-based Family Office - EA/PA (up to 38K)

Central and Western District, Central and Western District
remote
Permanent
30000 - 40000 HKD / Monthly
The CompanyOur client is a Hong Kong based single family office led by an experienced investment veteran and powered by a small but highly dynamic team. You will work closely with a Chinese Partner overseeing both investor relations and investments, gaining direct exposure to decision-making and sophisticated global portfolios. This is a rare opportunity for a driven talent to grow fast, take real responsibility, and help shape a nimble platform backed by long-term capital. The Role<ul><li>Provide comprehensive secretarial support to a Partner, including preparation and processing of travel and expense reimbursements.</li><li>Arrange, coordinate, and manage complex international travel itineraries, visas, dining, accommodation, and meeting schedules, often at short notice and with strict confidentiality.</li><li>Provide full personal and business diary management for the Partner, coordinating appointments, family commitments, dinners, and travel to ensure a seamless daily schedule.</li><li>Manage personal errands such as household coordination, gifting, reservations, and key personal purchases, as well as bill payments and basic record-keeping for personal and business costs.</li><li>Oversee office management functions to ensure smooth and efficient day-to-day operations.</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>5-10 years of relevant experience as an Executive Assistant to C-suite executives</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013176864By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjI4MTg2LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-12-23T02:24:29Z

Foreign PE firm-Executive Assistant & Office Manager -up to 50K

Central and Western District, Central and Western District
remote
Permanent
40000 - 50000 HKD / Monthly
The CompanyOur client is a foreign private equity firm establishing its presence in Hong Kong. The firm fosters a collaborative culture with a flat organizational structure that values open communication and teamwork. In this role, you will provide comprehensive secretarial support to the Chief Investment Officer and assist in managing the firm's daily office operations. The Role<ul><li>Provide comprehensive secretarial support including preparation and processing of travel arrangements and expense reimbursements.</li><li>Arrange, coordinate, and manage complex travel itineraries and meeting schedules with precision.</li><li>Answer and screen all incoming calls with the highest degree of professionalism and discretion.</li><li>Maintain and update the firm's business contact database with accuracy and confidentiality.</li><li>Assist in the planning and execution of firm-wide events, such as conferences, training sessions, and retreats.</li><li>Oversee office management functions to ensure smooth and efficient daily operations.</li><li>Manage vendor relationships, including procurement, negotiations, and performance oversight for office supplies and services.</li><li>Coordinate seating plans, office layouts, and workspace allocations to optimize team collaboration.</li><li>Handle office renovation projects, from planning and vendor coordination to overseeing timely execution.</li><li>Administer leasing processes, including lease negotiations, renewals, and compliance with property management requirements.</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>At least 8 years of relevant experience as an Executive Assistant within finance industry</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013333190By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjkzNzUzLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-12-03T08:47:08Z