<p>I'm currently partnered with a key client based in Leith going through a digitisation transformation. This has created a requirement for someone to come in and support as an Accounts Payable Assistant, initially on a temporary basis but the organisation has a track record of keeping good talent for the long term.</p><p>Hybrid working (2 days in office)</p><p>Based in Leith</p><p>Salary £26-32k DOE</p><p><strong>Responsibilities</strong></p><ul><li data-start="173" data-end="474"><p data-start="175" data-end="189"><strong data-end="189" data-start="175">Data Entry</strong></p><ul data-start="192" data-end="474"><li data-end="316" data-start="192"><p data-end="316" data-start="194">Enter invoice details accurately into the finance system (invoice numbers, dates, amounts, VAT codes, supplier details).</p></li><li data-start="319" data-end="403"><p data-start="321" data-end="403">Ensure accuracy of figures and cross-check against purchase orders or approvals.</p></li><li data-start="406" data-end="474"><p data-start="408" data-end="474">Maintain up-to-date records of processed invoices in the system.</p></li></ul></li><li data-start="476" data-end="758"><p data-start="478" data-end="500"><strong data-end="500" data-start="478">Mailbox Management</strong></p><ul data-start="503" data-end="758"><li data-end="557" data-start="503"><p data-start="505" data-end="557">Monitor the shared Accounts Payable mailbox daily.</p></li><li data-start="560" data-end="636"><p data-start="562" data-end="636">Sort and prioritise incoming invoices, statements, and supplier queries.</p></li><li data-end="694" data-start="639"><p data-end="694" data-start="641">Redirect non-AP emails to the relevant departments.</p></li><li data-start="697" data-end="758"><p data-start="699" data-end="758">Flag urgent items for senior team members when necessary.</p></li></ul></li><li data-end="1104" data-start="760"><p data-start="762" data-end="793"><strong data-end="793" data-start="762">Invoice Coding &amp; Processing</strong></p><ul data-start="796" data-end="1104"><li data-start="796" data-end="877"><p data-start="798" data-end="877">Allocate correct general ledger (GL) codes and cost centres for all invoices.</p></li><li data-end="950" data-start="880"><p data-end="950" data-start="882">Match invoices with purchase orders and receipts where applicable.</p></li><li data-start="953" data-end="1022"><p data-end="1022" data-start="955">Forward non-PO invoices for approval in line with company policy.</p></li><li data-end="1104" data-start="1025"><p data-start="1027" data-end="1104">Identify and escalate discrepancies to the AP team lead or finance manager.</p></li></ul></li><li data-end="1362" data-start="1106"><p data-end="1127" data-start="1108"><strong data-end="1127" data-start="1108">General Support</strong></p><ul data-end="1362" data-start="1130"><li data-start="1130" data-end="1209"><p data-end="1209" data-start="1132">Keep digital and physical invoice files organised for audit trail purposes.</p></li><li data-start="1212" data-end="1291"><p data-end="1291" data-start="1214">Assist with month-end closing by ensuring all invoices are entered on time.</p></li><li data-start="1294" data-end="1362"><p data-end="1362" data-start="1296">Support the wider AP team with ad hoc admin and reporting tasks.</p></li></ul></li></ul><p><strong>Requirements</strong></p><ul><li>Previous administration experience in essential, particularly in a finance department</li><li>Experience in an Accounts Payable role would be advantageous </li><li>Proactive, self-starter with excellent attention to detail</li></ul><p> </p><p> </p><p>The salary range/rates of pay is dependent upon your experience, qualifications or training.</p><p>Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice.</p><img src="https://counter.adcourier.com/RGFycmVuLkJveWxlLjgyODMxLjEwOTIzQHJoaS5hcGxpdHJhay5jb20.gif">

Finance Assistant Accounts Payable Purchase Ledger