An Executive Assistant provides high-level administrative support to senior executives, enabling them to operate efficiently and focus on strategic priorities. This role involves managing schedules, preparing reports, coordinating meetings, and serving as a key liaison between the executive office and internal or external stakeholders. Executive Assistants are expected to handle sensitive information with discretion, demonstrate sound judgment, and maintain a proactive approach in a fast-paced environment.
Executive Assistant duties and responsibilities of the job
The role of an Executive Assistant is vital in ensuring the smooth operation of the executive’s day-to-day responsibilities. A typical Executive Assistant job description includes:Managing calendars, scheduling meetings, and coordinating appointmentsPreparing presentations, reports, and correspondence on behalf of executivesArranging domestic and international travel, including itineraries, visas, and accommodationsOrganising meetings, including preparing agendas, taking minutes, and following up on action itemsActing as a point of contact between executives, staff, clients, and other stakeholdersManaging confidential documents and sensitive information with the highest level of discretionAssisting with expense reporting, budget tracking, and invoice processingSupporting internal and external communications, including drafting emails and briefingsCoordinating executive events, town halls, and team off-sitesAnticipating the needs of executives and taking initiative to support them proactively
Typical Executive Assistant duties
While a degree is not always mandatory, many employers prefer candidates with qualifications in:Business AdministrationOffice AdministrationCommunicationsManagementIn addition to formal education, employers typically look for:Proven experience as an Executive Assistant or Personal Assistant to senior leadershipExceptional organisational and time management skillsExcellent written and verbal communication abilitiesProficiency in Microsoft Office Suite, calendar tools, and collaboration platforms (e.g., Outlook, Teams, Zoom)Strong attention to detail and accuracyDiscretion, professionalism, and the ability to handle confidential informationA proactive mindset with the ability to work independently and prioritise competing demandsFlexibility and adaptability in a fast-paced environmentAbility to build relationships across all levels of an organisationExperience supporting C-level executives or working in large, multinational or fast-paced organisations is often highly regarded.
Looking for a executive assistant or a executive assistant job?
The candidate has little or no prior experience in the position and is still developing relevant skills.
50th Percentile
100000
The candidate has an average level of experience and has most of the necessary skills.
75th Percentile
117000
The candidate has above-average experience, has most or all the necessary skills and may have specialised qualifications.
Salary range based on three percentiles
The starting salaries represent gross yearly salaries. They do not include bonuses, benefits or superannuation.
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