Office Assistant in Antwerp

What does an Office Assistant do?

An Office Assistant plays a vital role in ensuring the smooth day-to-day operations of an office. In Belgium, where businesses often operate in multilingual environments, Office Assistants support administrative tasks, coordinate internal communications, and help maintain an organized and efficient workplace. They serve as the backbone of administrative support, assisting teams across departments with clerical duties and logistical coordination.

What are the responsibilities of an Office Assistant?

Managing incoming calls, emails and correspondence.

Scheduling meetings, appointments and maintaining calendars.

Preparing and formatting documents, reports and presentations.

Organizing and maintaining physical and digital filing systems.

Ordering office supplies and managing inventory.

Supporting HR, finance, or other departments with administrative tasks.

Welcoming visitors and ensuring a professional front-office presence.

Assisting with travel arrangements and expense reporting.

What are the required skills and proficiencies for an Office Assistant?

Languages: Proficiency in Dutch and/or French is essential; English is often required in international or Brussels-based companies.

Communication: Clear and professional verbal and written communication skills.

Organization: Strong attention to detail and ability to manage multiple tasks efficiently.

IT skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software.

Discretion: Ability to handle confidential information with integrity.

Teamwork: Collaborative mindset and willingness to support colleagues across departments.

What background is needed to become an Office Assistant?

A bachelor's degree level of education or comparable experience. A bachelor’s degree in office management, administration, or a related field is a plus.

Prior experience in administrative or clerical roles is highly valued.

Training in office software, business communication, or secretarial skills is beneficial.

Familiarity with Belgian business etiquette and multilingual environments is an asset.

What are the career prospects for an Office Assistant?

Office Assistants in Belgium can grow into roles such as:

Executive Assistant: Supporting senior management with high-level administrative tasks.

Office Manager: Overseeing office operations and supervising administrative staff.

HR or Finance Assistant: Specializing in departmental support functions.

Project Coordinator: Assisting with project planning and execution.

With Belgium’s diverse corporate landscape, including SMEs and multinational firms, Office Assistants have ample opportunities to specialize and advance their careers through experience and further training.

Are you an Office Assistant — or looking to hire one?

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Salary for Office Assistant in Antwerp

2764 - 3582

25th percentile

2764

The candidate is new to the role and building the needed skills, experience and autonomy.

Demand: Low

50th percentile

3078

The candidate has the experience to perform core responsibilities without direct supervision and is comfortable with the role’s processes and subject matter.

Demand: Moderate

75th percentile

3582

The candidate delivers value beyond the stated job duties, has advanced qualifications and experience.

Demand: High

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