Office Assistant

What does an Office Assistant do?

An Office Assistant plays a vital role in ensuring the smooth day-to-day operations of an office. In Belgium, where businesses often operate in multilingual environments, Office Assistants support administrative tasks, coordinate internal communications, and help maintain an organized and efficient workplace. They serve as the backbone of administrative support, assisting teams across departments with clerical duties and logistical coordination.

What are the responsibilities of an Office Assistant?

Managing incoming calls, emails and correspondence.

Scheduling meetings, appointments and maintaining calendars.

Preparing and formatting documents, reports and presentations.

Organizing and maintaining physical and digital filing systems.

Ordering office supplies and managing inventory.

Supporting HR, finance, or other departments with administrative tasks.

Welcoming visitors and ensuring a professional front-office presence.

Assisting with travel arrangements and expense reporting.

What are the required skills and proficiencies for an Office Assistant?

Languages: Proficiency in Dutch and/or French is essential; English is often required in international or Brussels-based companies.

Communication: Clear and professional verbal and written communication skills.

Organization: Strong attention to detail and ability to manage multiple tasks efficiently.

IT skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software.

Discretion: Ability to handle confidential information with integrity.

Teamwork: Collaborative mindset and willingness to support colleagues across departments.

What background is needed to become an Office Assistant?

A bachelor's degree level of education or comparable experience. A bachelor’s degree in office management, administration, or a related field is a plus.

Prior experience in administrative or clerical roles is highly valued.

Training in office software, business communication, or secretarial skills is beneficial.

Familiarity with Belgian business etiquette and multilingual environments is an asset.

What are the career prospects for an Office Assistant?

Office Assistants in Belgium can grow into roles such as:

Executive Assistant: Supporting senior management with high-level administrative tasks.

Office Manager: Overseeing office operations and supervising administrative staff.

HR or Finance Assistant: Specializing in departmental support functions.

Project Coordinator: Assisting with project planning and execution.

With Belgium’s diverse corporate landscape, including SMEs and multinational firms, Office Assistants have ample opportunities to specialize and advance their careers through experience and further training.

Are you an Office Assistant — or looking to hire one?

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Salary for Office Assistant

2732 - 3431

25th percentile

2732

The candidate is new to the role or has limited experience and is building necessary skills.

50th percentile

2952

The candidate has moderate experience in the role, meets most requirements or has equivalent transferrable skills, and may also have relevant certifications.

75th percentile

3431

The candidate has extensive experience and advanced skills for the role, and may also have specialized certifications.

Projected salaries for related positions

Job title

25th percentile

50th percentile

75th percentile

Data Entry Administrator

2513

2693

3073

Receptionist

2561

2772

3159

All-Round Administrative Employee

2624

2994

3402

Office Manager

3042

3492

4009

How much should I earn or pay?

Newest Office Assistant jobs

Administrative Assistant/Receptionist

Office Assistant

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Our starting salary projections come from a detailed, multistep process that ensures our numbers accurately reflect the marketplace. They’re based on real compensation data for job candidates our recruiters have matched with companies across the country.

The Salary Guide from Robert Half is the original. We’ve been publishing salary forecasts since 1950, and our guide has served as a trusted source for employers, job seekers, industry associations, government and educational institutions, and national and local media.