Administrative Assistant / Coordinator in Melbourne

Administrative Assistant / Coordinator job description

The Administrative Assistant/Coordinator provides essential support to teams and leadership by managing day-to-day administrative operations, ensuring seamless coordination of office tasks, and contributing to overall workplace efficiency. This role is pivotal in maintaining organisational workflow and supporting internal and external communications.

Administrative Assistant / Coordinator job duties and responsibilities of the job

Key responsibilities of an Administrative Assistant/Coordinator include:

Coordinating calendars, scheduling meetings, and managing travel arrangements for staff and executives

Preparing, formatting, and distributing documents, reports, presentations, and correspondence

Maintaining accurate records, filing systems, and databases in compliance with organisational policies

Managing office supplies, equipment, and procurement requests to ensure smooth operations

Liaising with internal departments and external vendors to support administrative functions

Assisting with onboarding of new staff, including induction scheduling and documentation

Supporting event planning, logistics, and coordination for internal meetings and external functions

Processing expense claims, purchase orders, and invoice reconciliations in line with finance procedures

Handling incoming calls, emails, and inquiries in a professional and timely manner

Coordinating updates to office policies and administrative procedures where required

Providing backup support to other administrative roles during leave or high-volume periods

Typical Administrative Assistant / Coordinator job qualifications and requirements

A certificate or diploma in business administration or a related discipline is preferred, with 2–3 years’ experience in administrative or office coordination roles.

Strong proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

Experience with office management systems and digital filing tools (e.g. SharePoint, Teams)

Demonstrated organisational and time management skills with the ability to multitask effectively

High attention to detail and accuracy in document preparation and data entry

Excellent written and verbal communication skills

Proven ability to manage sensitive information with discretion and confidentiality

Confidence in liaising with staff at all levels and coordinating across departments

Familiarity with finance support tasks such as invoicing, POs, and reconciliation processes

Experience supporting HR, facilities, or event coordination is advantageous

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Salary for Administrative Assistant / Coordinator in Melbourne

67200 - 74025

25th Percentile

67200

The candidate has little or no prior experience in the position and is still developing relevant skills.

50th Percentile

69825

The candidate has an average level of experience and has most of the necessary skills.

75th Percentile

74025

The candidate has above-average experience, has most or all the necessary skills and may have specialised qualifications.

Salary range based on three percentiles The starting salaries represent gross yearly salaries. They do not include bonuses, benefits or superannuation.

Projected salaries for related positions

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25th Percentile

50th Percentile

75th Percentile

Data Entry Officer

61950

67200

71400

Receptionist

67200

69825

74025

Legal Administrator / Secretary

68250

78225

88200

Medical Administrator / Secretary

64575

75600

87675

Team Assistant

71925

77700

84000

Facilities Coordinator

76650

82425

87675

Claims Administrator

66675

71925

77175

Sales Support

66675

71925

77175

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