Search jobs now Find the right job type for you Explore how we help jobseekers Contract talent Permanent talent Project and interim management Learn how we work with you Executive search Finance and accounting Financial services Technology Business support Human resources Marketing Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2025 Salary Guide Press room Salary and hiring trends Adaptive working Competitive advantage Work-life balance Diversity and inclusion Browse jobs Find your next hire Our locations

Administrative Assistant / Coordinator

Administrative Assistant / Coordinator job description

The Administrative Assistant/Coordinator provides essential support to teams and leadership by managing day-to-day administrative operations, ensuring seamless coordination of office tasks, and contributing to overall workplace efficiency. This role is pivotal in maintaining organisational workflow and supporting internal and external communications.

Administrative Assistant / Coordinator job duties and responsibilities of the job

Key responsibilities of an Administrative Assistant/Coordinator include:Coordinating calendars, scheduling meetings, and managing travel arrangements for staff and executivesPreparing, formatting, and distributing documents, reports, presentations, and correspondenceMaintaining accurate records, filing systems, and databases in compliance with organisational policiesManaging office supplies, equipment, and procurement requests to ensure smooth operationsLiaising with internal departments and external vendors to support administrative functionsAssisting with onboarding of new staff, including induction scheduling and documentationSupporting event planning, logistics, and coordination for internal meetings and external functionsProcessing expense claims, purchase orders, and invoice reconciliations in line with finance proceduresHandling incoming calls, emails, and inquiries in a professional and timely mannerCoordinating updates to office policies and administrative procedures where requiredProviding backup support to other administrative roles during leave or high-volume periods

Typical Administrative Assistant / Coordinator job qualifications and requirements

A certificate or diploma in business administration or a related discipline is preferred, with 2–3 years’ experience in administrative or office coordination roles.Strong proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)Experience with office management systems and digital filing tools (e.g. SharePoint, Teams)Demonstrated organisational and time management skills with the ability to multitask effectivelyHigh attention to detail and accuracy in document preparation and data entryExcellent written and verbal communication skillsProven ability to manage sensitive information with discretion and confidentialityConfidence in liaising with staff at all levels and coordinating across departmentsFamiliarity with finance support tasks such as invoicing, POs, and reconciliation processesExperience supporting HR, facilities, or event coordination is advantageous

Looking for a administrative assistant / coordinator or a administrative assistant / coordinator job?

Submit your resume or request talent now and our expert recruiters will be with you shortly.Robert Half can assist you with your administrative assistant / coordinator staffing needs.
Salary for Administrative Assistant / Coordinator
64000 - 70500
25th Percentile
64000
The candidate has little or no prior experience in the position and is still developing relevant skills.
50th Percentile
66500
The candidate has an average level of experience and has most of the necessary skills.
75th Percentile
70500
The candidate has above-average experience, has most or all the necessary skills and may have specialised qualifications.
Salary range based on three percentiles The starting salaries represent gross yearly salaries. They do not include bonuses, benefits or superannuation.
Projected salaries for related positions Position title 25th Percentile 50th Percentile 75th Percentile Data Entry Officer 59000 64000 68000 Receptionist 64000 66500 70500 Legal Administrator / Secretary 65000 74500 84000 Medical Administrator / Secretary 61500 72000 83500 Team Assistant 68500 74000 80000 Facilities Coordinator 73000 78500 83500 Claims Administrator 63500 68500 73500 Sales Support 63500 68500 73500 Explore more salaries

Explore exclusive insights

Hiring? Start here.

Access thousands of skilled contract and permanent candidates at every level from support roles to C-suite, and pinpoint the talent you need using our industry-leading matching technology. Find your next hire