5 results for Secretary jobs

Reputable Hedge Fund - Team Secretary (up to 60K)

Central, Central and Western District
remote
Permanent
30000 - 40000 HKD / Monthly
The CompanyOur client is a reputable hedge fund with a collaborative and fast-paced working environment. You will support a dynamic Investor Relations team, working closely with senior professionals and gaining exposure to front-office activities. This is an excellent opportunity for a detail-oriented individual to develop within a professional investment platform, with strong exposure to the pace and standards of global markets. The Role<ul><li>Calendar and meeting coordination: Manage team calendars and schedule meetings across multiple stakeholders, ensuring smooth coordination of internal and external appointments on a daily basis.</li><li>Travel and logistics arrangement: Coordinate business travel including flights, accommodation, and itineraries, ensuring seamless arrangements even on tight timelines.</li><li>Administrative support: Provide day-to-day secretarial support to the investment team, including processing expenses, preparing simple documents, and handling general administrative tasks.</li><li>Office operations support: Assist with basic office coordination to support efficient daily operations, including liaising with vendors and maintaining an organized workspace.</li></ul><ul><li>Task and request coordination: Handle ad hoc requests from the team, ensuring tasks are completed efficiently and in a timely manner while maintaining a high level of professionalism.</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>5-10 years of relevant experience as an Executive Assistant to C-suite executives</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013176864 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjAxNjY2LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-07-15T08:37:05Z

Global Investment Firm - Team Secretary (up to 40K base)

Hong Kong,
remote
Permanent
30000 - 40000 HKD / Monthly
The CompanyOur client is a Hong Kong-based hedge fund seeking an Administrative Assistant to support office administration and management, as well as provide secretarial support to senior management, including meeting coordination, travel arrangements, and other administrative tasks. The Role<ul><li>Administrative management: Build and improve administrative processes to support regional teams and enhance overall efficiency.</li><li>Calendar and meeting coordination: Manage complex schedules, organise important meetings, and ensure all logistics run smoothly for internal and external stakeholders.</li><li>Travel arrangement: Handle local and overseas travel bookings, prepare detailed itineraries, and manage expense submissions in a timely manner.</li><li>Event and team support: Plan and coordinate team activities, training sessions, and internal events, including vendor coordination and on-site support.</li><li>Cross-team collaboration: Work closely with various internal teams to support daily operations, office needs, and onboarding of external partners.</li><li>Process improvement: Identify gaps in existing workflows and introduce practical solutions to streamline operations and improve service quality. </li></ul> Your Profile<ul><li>Degree holder</li><li>About 3 years of experience in administrative or executive support roles</li><li>Strong organisational skills with the ability to handle multiple tasks and priorities</li><li>Detail-oriented with a high level of accuracy and reliability</li><li>Ability to work in a fast-paced environment and adapt to changing needs</li><li>Good communication skills and a professional approach when dealing with stakeholders</li><li>Discreet and trustworthy in handling confidential information</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013454662By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjU0ODQ5LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-06-15T09:25:51Z

Expanding financial Institution - Admin Asst.(up to 30K base)

Hong Kong,
remote
Permanent
25000 - 30000 HKD / Monthly
The CompanyOur client is a Hong Kong-based hedge fund seeking an Administrative Assistant to support office administration and management, as well as provide secretarial support to senior management, including meeting coordination, travel arrangements, and other administrative tasks. The Role<ul><li>Office Administration: Manage daily office operations, including coordinating vendors, maintaining office supplies, and ensuring a smooth and well-organised working environment.</li></ul><ul><li>Operations Coordination: Support general office management tasks and help maintain efficient day-to-day operations across the team.</li></ul><ul><li>Secretarial Support: Provide full administrative support to senior management, including handling travel bookings, expense claims, and general coordination.</li><li>Travel & Scheduling: Arrange and manage complex travel plans, including flights, accommodation, visas, and meeting schedules, often with tight timelines.</li><li>Calendar Management: Oversee both business and personal calendars for senior leadership, coordinating meetings, appointments, and engagements to ensure efficient time management.</li></ul> Your Profile<ul><li>Degree holder</li><li>About 3 years of experience in administrative or executive support roles</li><li>Strong organisational skills with the ability to handle multiple tasks and priorities</li><li>Detail-oriented with a high level of accuracy and reliability</li><li>Ability to work in a fast-paced environment and adapt to changing needs</li><li>Good communication skills and a professional approach when dealing with stakeholders</li><li>Discreet and trustworthy in handling confidential information</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013450783By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjQyOTQ2LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-06-23T09:50:48Z

Middle Office Specialist

Hong Kong,
remote
Permanent
30000 - 70000 HKD / Monthly
The CompanyOur client is a sizable firm and is urgently looking for a Middle Office Specialist to join them. The Role<ul><li>Manage daily trade settlements and reconciliations</li><li>Resolve trade breaks and operational issues</li><li>Coordinate with external and internal stakeholders</li><li>Process corporate actions and maintain trade records</li><li>Support account onboarding and maintenance</li><li>Assist with reporting and operational controlsParticipate in ad hoc projects</li></ul> Your Profile<ul><li>Experienced in trade operations or settlements experience</li><li>Knowledge of trade lifecycle, settlements, and reconciliations</li><li>Experience with Equities, FX, Futures, ETFs, or Fixed Income products</li><li>Familiarity with corporate actions and cash management</li><li>Strong attention to detail and communication skills</li><li>Able to work effectively in a fast-paced environment</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013471792By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/d2lubmllLmxpLjQ1MDMzLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-07-16T10:29:40Z

HK-based conglomerate - Executive Assistant (up to 55K)

Hong Kong,
remote
Permanent
40000 - 55000 HKD / Monthly
The CompanyOur client is a well-established conglomerate with a strong presence across Asia and a reputation for its professional, stable, and corporate culture. This opportunity supports a senior C-suite executive and sits at the heart of a dynamic business environment where collaboration and stakeholder engagement are highly valued. The organization offers excellent exposure to senior leadership, cross-functional interaction, and meaningful involvement in business initiatives. It is an ideal opportunity for an experienced Executive Assistant seeking a long-term career within a respected platform that values professionalism, trust, and high-quality executive support. The Role<ul><li>Executive Support: Provide high-level administrative and coordination support to a senior C-suite executive, ensuring priorities, commitments, and daily activities are managed efficiently.</li><li>Calendar & Meeting Management: Oversee a complex schedule, coordinate appointments, manage meeting logistics, and ensure competing priorities are handled effectively.</li><li>Travel & Logistics Coordination: Arrange domestic and international travel, accommodation, transportation, and itineraries while ensuring a seamless experience.</li><li>Stakeholder Management: Serve as a key liaison between senior management, business teams, and external partners, building strong relationships and ensuring timely follow-up on key matters.</li><li>Meeting Preparation: Coordinate meetings from start to finish, including scheduling, venue arrangements, presentation materials, agendas, and follow-up actions.</li><li>Communication & Correspondence: Draft, review, and manage business correspondence, presentations, reports, and other professional documents on behalf of senior management.</li><li>Project & Business Coordination: Track ongoing initiatives, coordinate with multiple stakeholders, and ensure important projects and deadlines remain on schedule.</li><li>Events & Corporate Engagements: Support the planning and execution of internal events, business functions, leadership meetings, and external engagements.</li><li>Expense & Administration Management: Handle expense submissions, record maintenance, document management, and general administrative processes with a high degree of accuracy.</li><li>Confidential Information Handling: Manage highly sensitive information with professionalism, discretion, and sound judgment.</li></ul> Your Profile<ul><li>Degree holder or equivalent educational background preferred.</li><li>Around 10 years of experience supporting senior executives within a corporate environment.</li><li>Candidates from financial institutions, banking, asset management, insurance, professional services, or large MNCs are highly preferred.</li><li>Previous experience working within a sizeable and fast-paced organization is advantageous.</li><li>Strong ability to manage multiple priorities, shifting schedules, and demanding deadlines.</li><li>Excellent communication and interpersonal skills, with the confidence to engage with senior stakeholders both internally and externally.</li><li>Demonstrated professionalism, maturity, and sound judgment when handling confidential matters.</li><li>Highly organized, proactive, and solutions-oriented with strong attention to detail.</li><li>Comfortable working independently while also collaborating across different business functions.</li><li>Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.</li><li>Familiarity with travel coordination, expense management, and executive administration processes.</li><li>Fluent English and Chinese communication skills, both written and spoken.</li><li>Service-oriented mindset with a strong sense of ownership, accountability, and professionalism.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013472562By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjAxODc0LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-07-17T08:08:43Z