9 results for Secretary jobs

Company secretary officer - listco - 30k

Central and Western District, Central and Western District
remote
Permanent
25000 - 32000 HKD / Monthly
The CompanyStep into a Strategic Governance Role with Regional ImpactAre you a seasoned Company Secretary looking to take on a more dynamic, high-visibility role? Join a leading listed company and become a key player in the governance and compliance of multiple listed and private companies across various regions. The Role As a Company Secretary, you'll be at the center of corporate governance, ensuring compliance with regulatory requirements and supporting the smooth operation of board and committee functions. Your responsibilities will include:<ul><li>Preparing and filing statutory returns, disclosures, and regulatory submissions across multiple jurisdictions</li><li>Maintaining and updating statutory registers, governance databases, and compliance records</li><li>Drafting accurate and timely minutes for board and committee meetings</li><li>Coordinating logistics for board meetings, including scheduling, venue arrangements, and distribution of board papers</li><li>Liaising with senior stakeholders, including directors, legal teams, and external advisors</li><li>Managing end-to-end AGM processes and supporting year-end governance activities</li><li>Assisting with ad-hoc projects, governance reviews, and team administration</li></ul> Your Profile<ul><li>A bachelor's degree in Corporate Governance, Law, Business, or a related discipline</li><li>Chartered Secretary qualification (ICSA/ACIS) or active student membership with CGI/HKCGI is a plus!</li><li>At least 3 years of relevant company secretarial experience, ideally within a large, complex corporate environment</li><li>Strong experience in minute-taking, board meeting coordination, and regulatory compliance</li><li>Excellent organizational skills with a high level of accuracy and attention to detail</li><li>Strong written and verbal communication skills in both English and Chinese</li></ul> Why Join? This is a rare opportunity to work at the heart of a well-established multinational group, where your work will have direct impact at the board level. You'll gain exposure to diverse markets, collaborate with senior leaders, and grow your career in a supportive, professional environment.If you're ready to bring your governance expertise to a new level, we'd love to hear from you. Apply now or tag someone who would be a great fit! Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013258279By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/V2F5bmUuSG9uZy4xMjA1MC4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">
2025-07-10T02:32:20Z

A global professional firm - Company Secretary (up to 33K)

Central and Western District, Central and Western District
remote
Permanent
25000 - 33000 HKD / Monthly
The CompanyOur client, a well-established foreign professional firm, is seeking a motivated and independent professional to join their dynamic team. This role involves providing company secretarial support for a portfolio of companies, partnerships, and trusts. The Role<ul><li>Prepare and review documentation related to the administration of a diverse portfolio of companies, partnerships, and trusts.</li><li>Manage filings and obtain necessary approvals, licenses, and authorizations from relevant regulatory bodies across multiple jurisdictions.</li><li>Execute assignments accurately and efficiently, adhering to internal policies and procedures.</li><li>Build and maintain professional client relationships, responding promptly to requests and ensuring high-quality service.</li><li>Maintain accurate and up-to-date corporate records, including physical and electronic minute books.</li><li>Ensure all annual administration tasks for the portfolio are completed timely and in compliance with regulatory and company standards.</li><li>Collaborate with finance teams to support timely invoicing and monitor receivables.</li><li>Assist in training junior team members and actively pursue ongoing professional development.</li><li>Comply with all legal, regulatory, and internal risk management requirements, reporting issues as necessary.</li><li>Deliver work on time with high quality, demonstrating strong problem-solving skills and awareness of confidentiality and business development opportunities.</li></ul> Your Profile<ul><li>Degree holder</li><li>Approximately 3-5 years of experience in company secretary role.</li><li>Sound knowledge of offshore jurisdictions</li><li>Ability to handle confidential information with discretion.</li><li>Good command of English and Chinese (Cantonese and/or Putonghua) is preferred.</li><li>Proficiency in MS Office applications.</li><li>Strong communication skills and a team-oriented mindset.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013249479By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93Ljk3ODY2LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-07-18T07:17:56Z

A global professional firm - Company Secretary (up to 33K)

Central and Western District, Central and Western District
remote
Permanent
25000 - 33000 HKD / Monthly
The CompanyOur client, a well-established foreign professional firm, is seeking a motivated and independent professional to join their dynamic team. This role involves providing company secretarial support for a portfolio of companies, partnerships, and trusts. The Role<ul><li>Prepare and review documentation related to the administration of a diverse portfolio of companies, partnerships, and trusts.</li><li>Manage filings and obtain necessary approvals, licenses, and authorizations from relevant regulatory bodies across multiple jurisdictions.</li><li>Execute assignments accurately and efficiently, adhering to internal policies and procedures.</li><li>Build and maintain professional client relationships, responding promptly to requests and ensuring high-quality service.</li><li>Maintain accurate and up-to-date corporate records, including physical and electronic minute books.</li><li>Ensure all annual administration tasks for the portfolio are completed timely and in compliance with regulatory and company standards.</li><li>Collaborate with finance teams to support timely invoicing and monitor receivables.</li><li>Assist in training junior team members and actively pursue ongoing professional development.</li><li>Comply with all legal, regulatory, and internal risk management requirements, reporting issues as necessary.</li><li>Deliver work on time with high quality, demonstrating strong problem-solving skills and awareness of confidentiality and business development opportunities.</li></ul> Your Profile<ul><li>Degree holder</li><li>Approximately 3-5 years of experience in company secretary role.</li><li>Sound knowledge of offshore jurisdictions</li><li>Ability to handle confidential information with discretion.</li><li>Good command of English and Chinese (Cantonese and/or Putonghua) is preferred.</li><li>Proficiency in MS Office applications.</li><li>Strong communication skills and a team-oriented mindset.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013257328By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjA0NTk2LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-07-08T08:49:03Z

Finance Manager - Leading Investment Bank

Central and Western District, Central and Western District
remote
Permanent
50000 - 60000 HKD / Monthly
The CompanyOur client, a leading ibank, is now looking for a Finance Manager to join their growing platform. This role supports the Regional Finance team in areas such as group reporting, accounting policy maintenance, financial control, and compliance. The Finance Manager will also assist with ad-hoc projects and reporting tasks as required. The RoleKey Responsibilities1) State Share Registration:<ul><li>Prepare state share registration (SOE) filings, including new company registrations, share capital changes, liquidations, and other transactions, ensuring submission by deadlines.</li><li>Stay updated on new policies and requirements related to state share registration.</li><li>Coordinate annual review filings and manage progress.</li><li>Collaborate with Corporate Secretary teams to obtain necessary supporting documents for filings.</li></ul>2) Group Reporting:<ul><li>Complete group reporting notes for assigned accounts within agreed timelines.</li><li>Identify and address abnormalities in collected data, promptly notifying management of potential issues.</li><li>Respond to audit queries related to reported notes accurately and in a timely manner.</li></ul>3) Accounting Policy Maintenance:<ul><li>Stay informed of finance policies issued by relevant authorities.</li><li>Assist in developing finance policies as directed by the supervisor, ensuring timely and high-quality delivery.</li></ul>4) Balance Sheet Substantiation:<ul><li>Deliver balance sheet substantiation requirements to corresponding finance teams on time and follow up on outstanding matters.</li><li>Assist finance teams in resolving related queries and report key findings to management within project timelines.</li></ul> Your ProfileQualification<ul><li>Bachelor's degree in accounting or a related field.</li><li>At least 5 years of relevant experience, preferably within the financial services industry.</li><li>Strong command of both written and spoken English and Mandarin.</li><li>Familiarity with investment banking operations is preferred.</li><li>Solid knowledge of IFRS (International Financial Reporting Standards).</li><li>Intermediate to advanced Excel skills (e.g., Pivot Tables, Macros).</li><li>Experience with accounting systems such as SAP is a plus.</li><li>Audit experience is advantageous but not mandatory.</li><li>High attention to detail, with a proactive and independent "can-do" attitude.</li><li>Quick learner and strong team player.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.Reference Number: 67010-0013267915By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2VsbHkud29uZy40MDE1OC4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">
2025-07-31T02:57:57Z

Personal Assistant

Central and Western District, Central and Western District
remote
Permanent
25000 - 40000 HKD / Monthly
The CompanyOur client is a private conglomerate with fast-growing business expansion. They are now looking for a high caliber professional for this vacancy. The ideal candidate will be offering a rewarding compensation package and promising career prospects. The Role<ul><li>Manage calendars, schedule meetings, and organize travel arrangements for executives or management.</li><li>Prepare and edit correspondence, presentations, and reports.</li><li>Coordinate internal and external communications on behalf of the executive.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist with personal errands and tasks as required.</li><li>Support with event planning and coordination activities</li></ul> Your Profile<ul><li>Bachelor Degree holder with proven experience as a receptionist, aviation industry is preferred</li><li>Excellent verbal and written Mandarin and English</li><li>Strong organizational and multitasking abilities</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Immediate available is a big plus</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013270605By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5hc3Rhc2lhLkNoYW4uMzY1NjMuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-07-29T08:43:16Z

Admin Assistant

Central and Western District, Central and Western District
remote
Contract
20000 - 25000 HKD / Monthly
The CompanyOur client is looking for Admin Assistant to join a dynamic team at their Wealth Management Company. If you're looking for a role where you can make an impact, showcase your skills, and grow professionally, this might be the perfect opportunity for you. The Role<ul><li>Perform general office administrative and clerical supports</li><li>Handle team's invoicing, expenses and monthly reports</li><li>Manage schedules, appointments and meetings</li><li>Handle and maintain confidential information and documents</li><li>Manage team head diary and meeting schedule</li><li>Liaison with the team flight bookings, expenses & Invoices</li></ul> Your Profile<ul><li>HKCEE or DSE or above</li><li>Experience in Banking, Insurance, or financial services industry is highly preferred</li><li>Experiences and capabilities to handle all matters in relation to</li><li>Team player, detail-minded and good interpersonal skills</li><li>Fluent in reading and writing English; native Cantonese speaking Fresh graduate</li><li>Immediately Available is highly preferred</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013260039 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TmljaG9sYXMueWV1bmcuNzk2MzEuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-07-11T06:23:11Z

Executive Assistant

Central and Western District, Central and Western District
remote
Permanent
30000 - 40000 HKD / Monthly
The CompanyOur client is a leading global asset management firm. The Role<ul><li>Manage executives' calendars, including scheduling and coordinating appointments, meetings, and events</li><li>Handle itineraries, flight and hotel arrangements, visas and forex processing for the team</li><li>Coordinate and administer the logistics associated with the board meetings</li><li>Provide assistance on presentation materials preparation</li><li>Track business expenses and prepare expense reports</li></ul> Your Profile<ul><li>Bachelor's degree holder</li><li>Minimum 3 years of experience in secretarial and/or administrative experience</li><li>Proficient in all aspects of Microsoft Office (especially Excel, PowerPoint and Outlook)</li><li>Detail-minded and works with a high degree of accuracy</li><li>Effective communication skills are key (written and verbal)</li><li>Fluent in spoken and written English, Cantonese and Mandarin</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013256414By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TWljaGFlbC5MZWUuOTMxMzkuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-07-07T09:24:01Z

A boutique investment firm - Executive Assistant (up to 35K)

Central and Western District, Central and Western District
remote
Permanent
25000 - 35000 HKD / Monthly
The CompanyOur client, a well-established private equity firm based in Hong Kong, is seeking a motivated and independent professional to join their dynamic team. This role will provide essential secretarial support to the front office team, which involves frequent travel, offering an exciting opportunity to work in a fast-paced, global environment. The Role<ul><li>Personal and Household Management: Oversee and coordinate personal and family household matters to ensure smooth daily operations and address any immediate needs efficiently.</li><li>Travel and Scheduling: Arrange complex travel itineraries, coordinate meetings, and manage calendars to optimize time and ensure punctuality for all appointments.</li><li>Business Correspondence: Handle professional communication including drafting, reviewing, and sending business emails and letters to maintain clear and effective correspondence.</li><li>Research and Projects: Conduct detailed research and compile information to support family projects, business initiatives, or personal interests.</li><li>Ad-Hoc Tasks: Perform a variety of additional duties as assigned, demonstrating flexibility and responsiveness to the executive's evolving needs.</li><li>Office Administration: Maintain an organized office environment by overseeing daily administrative tasks, ensuring smooth office operations.</li><li>Record Keeping: Maintain accurate and confidential files and records, facilitating easy retrieval and compliance with organizational standards.</li></ul> Your Profile<ul><li>Degree holder</li><li>Approximately 3-5 years of experience in executive assistant role.</li><li>Strong organizational skills with attention to detail in preparing minutes, resolutions, and maintaining statutory records.</li><li>Ability to handle confidential information with discretion.</li><li>Good command of English and Chinese (Cantonese and/or Putonghua) is preferred.</li><li>Proficiency in MS Office applications.</li><li>Strong communication skills and a team-oriented mindset.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013256404By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjI5MTI4LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-07-07T03:40:27Z

Administrative Executive - up to 35k

Central and Western District, Central and Western District
remote
Permanent
25000 - 35000 HKD / Monthly
The CompanyAn established company in the insurance sector is seeking a detail-oriented and energetic Administrative Executive to provide comprehensive support to the Digital Distribution Team. This role is ideal for someone who is proactive, organized, and enjoys working in a dynamic, people-focused environment. The Role<ul><li>As part of the digital distribution team, you will be responsible for:</li></ul><ul><li>Providing secretarial and administrative support, including travel arrangements, calendar management, and document handling for Field Management</li><li>Acting as a liaison between management and teams to ensure smooth communication and workflow</li><li>Preparing regular reports and summaries for management review</li><li>Creating presentation materials for internal and external meetings</li><li>Assisting in the planning and execution of staff events and ad hoc projects</li></ul> Your ProfileWe are looking for someone who brings both professionalism and enthusiasm to the role:<ul><li>Knowledge in IT and Digital related will be an advantage</li><li>Minimum 3-5 years of experience in an administrative or executive support role</li><li>Strong communication and interpersonal skills, with a collaborative mindset</li><li>Excellent time management and coordination abilities</li><li>Organized, mature, and detail-minded with a proactive attitude</li><li>Comfortable working under pressure and meeting tight deadlines</li><li>Proficient in both written and spoken English and Chinese</li><li>Strong command of Microsoft Office applications (especially Word, Excel, and PowerPoint)</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013259103By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.hk/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2ltYmVybHkuY2hhbi41MDcxNi4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">
2025-07-10T03:01:49Z