8 results for Executive Assistant jobs

HK-based Listed Corp - Executive Assistant (up to 55K)

Central, Central and Western District
remote
Permanent
40000 - 55000 HKD / Monthly
The CompanyOur client is a well-established list corporate with a strong presence across Asia and a reputation for its professional, stable, and corporate culture. This opportunity supports a senior C-suite executive and sits at the heart of a dynamic business environment where collaboration and stakeholder engagement are highly valued. The organization offers excellent exposure to senior leadership, cross-functional interaction, and meaningful involvement in business initiatives. It is an ideal opportunity for an experienced Executive Assistant seeking a long-term career within a respected platform that values professionalism, trust, and high-quality executive support. The Role<ul><li>Executive Support: Provide high-level administrative and coordination support to a senior C-suite executive, ensuring priorities, commitments, and daily activities are managed efficiently.</li><li>Calendar & Meeting Management: Oversee a complex schedule, coordinate appointments, manage meeting logistics, and ensure competing priorities are handled effectively.</li><li>Travel & Logistics Coordination: Arrange domestic and international travel, accommodation, transportation, and itineraries while ensuring a seamless experience.</li><li>Stakeholder Management: Serve as a key liaison between senior management, business teams, and external partners, building strong relationships and ensuring timely follow-up on key matters.</li><li>Meeting Preparation: Coordinate meetings from start to finish, including scheduling, venue arrangements, presentation materials, agendas, and follow-up actions.</li><li>Communication & Correspondence: Draft, review, and manage business correspondence, presentations, reports, and other professional documents on behalf of senior management.</li><li>Project & Business Coordination: Track ongoing initiatives, coordinate with multiple stakeholders, and ensure important projects and deadlines remain on schedule.</li><li>Events & Corporate Engagements: Support the planning and execution of internal events, business functions, leadership meetings, and external engagements.</li><li>Expense & Administration Management: Handle expense submissions, record maintenance, document management, and general administrative processes with a high degree of accuracy.</li><li>Confidential Information Handling: Manage highly sensitive information with professionalism, discretion, and sound judgment.</li></ul> Your Profile<ul><li>Degree holder or equivalent educational background preferred.</li><li>Around 10 years of experience supporting senior executives within a corporate environment.</li><li>Candidates from financial institutions, banking, asset management, insurance, professional services, or large MNCs are highly preferred.</li><li>Previous experience working within a sizeable and fast-paced organization is advantageous.</li><li>Strong ability to manage multiple priorities, shifting schedules, and demanding deadlines.</li><li>Excellent communication and interpersonal skills, with the confidence to engage with senior stakeholders both internally and externally.</li><li>Demonstrated professionalism, maturity, and sound judgment when handling confidential matters.</li><li>Highly organized, proactive, and solutions-oriented with strong attention to detail.</li><li>Comfortable working independently while also collaborating across different business functions.</li><li>Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.</li><li>Familiarity with travel coordination, expense management, and executive administration processes.</li><li>Fluent English and Chinese communication skills, both written and spoken.</li><li>Service-oriented mindset with a strong sense of ownership, accountability, and professionalism.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013472562 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjM1MjIxLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-08-14T03:56:58Z

Reputable Hedge Fund - Team Secretary (up to 60K)

Central, Central and Western District
remote
Permanent
30000 - 40000 HKD / Monthly
The CompanyOur client is a reputable hedge fund with a collaborative and fast-paced working environment. You will support a dynamic Investor Relations team, working closely with senior professionals and gaining exposure to front-office activities. This is an excellent opportunity for a detail-oriented individual to develop within a professional investment platform, with strong exposure to the pace and standards of global markets. The Role<ul><li>Calendar and meeting coordination: Manage team calendars and schedule meetings across multiple stakeholders, ensuring smooth coordination of internal and external appointments on a daily basis.</li><li>Travel and logistics arrangement: Coordinate business travel including flights, accommodation, and itineraries, ensuring seamless arrangements even on tight timelines.</li><li>Administrative support: Provide day-to-day secretarial support to the investment team, including processing expenses, preparing simple documents, and handling general administrative tasks.</li><li>Office operations support: Assist with basic office coordination to support efficient daily operations, including liaising with vendors and maintaining an organized workspace.</li></ul><ul><li>Task and request coordination: Handle ad hoc requests from the team, ensuring tasks are completed efficiently and in a timely manner while maintaining a high level of professionalism.</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>5-10 years of relevant experience as an Executive Assistant to C-suite executives</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013176864 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjAxNjY2LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-07-15T08:37:05Z

Reputable Fund House - EA (up to 55K)

Southern District, Southern District
remote
Permanent
50000 - 55000 HKD / Monthly
The Company Our client is a reputable foreign fund house with an established presence in Hong Kong, supported by a collaborative and high-calibre team environment. You will work closely with senior stakeholders, providing secretarial support to a senior leader while ensuring smooth day-to-day coordination. This role is ideal for an independent, adaptable, and hands-on professional who enjoys working in a fast-paced platform. It offers a broad scope of responsibilities, strong exposure to senior management, and the opportunity to grow within a well-structured and respected organisation. The Role <ul><li>Executive support: Provide full administrative backing to a senior leader, handling schedules, correspondence, and day-to-day coordination to ensure smooth operations.</li><li>Calendar and travel management: Manage complex calendars, meetings, and global travel arrangements, including flights, accommodations, and itineraries with careful attention to timing and detail.</li><li>Expense and documentation handling: Support expense tracking, reimbursements, and basic record keeping with accuracy and discretion.</li><li>Stakeholder coordination: Act as a key point of contact for internal and external stakeholders, ensuring effective communication, timely follow-ups, and seamless coordination across internal teams</li><li>Confidential information management: Handle sensitive business information with the highest level of discretion, maintaining confidentiality and ensuring accurate document management.</li><li>Project and administrative support: Assist with different initiatives, presentations, reports, and special projects, helping to drive deadlines and ensure smooth execution of key priorities.</li></ul> Your Profile <ul><li>A proper University Degree holder is required.</li><li>7-10 years of relevant experience as an Executive Assistant to senior leader</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013479992By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93Ljg0MzkzLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-07-30T04:19:55Z

Assistant Accountant & Admin - Contract

Kwun Tong, Kwun Tong District
remote
Contract
25000 - 30000 HKD / Monthly
The CompanyOur client is a well-established NGO dedicated to supporting its community through meaningful programs and services. They are seeking a reliable and hands-on Accounting & Administration Officer to provide both accounting and office administration support. This is an excellent opportunity for a proactive individual who enjoys a varied role, working closely with senior leadership while contributing to the smooth operation of the organization The Role <ul><li>Provide comprehensive administrative and secretarial support to the leadership team.</li><li>Liaise with Catholic organizations and external stakeholders to facilitate communication and coordination.</li><li>Maintain and update corporate records, licenses, insurance policies, business registrations, and statutory documents.</li><li>Coordinate international meetings and travel arrangements, including flights, accommodation, visa applications, and expense reconciliation.</li><li>Manage office facilities and properties, working closely with vendors on repairs, maintenance, and service contracts.</li><li>Support staffing and accommodation arrangements in collaboration with the leadership team.</li><li>Handle office expenses and maintain accurate bookkeeping records.</li></ul> Your Profile<ul><li>Bachelor's degree in accounting, Business Administration, or related discipline; Accounting Diploma holders will also be considered.</li><li>At least 5 years of experience in office administration, office management, and/or accounting support functions.</li><li>Detail-oriented, proactive, responsible, and able to work independently with minimal supervision.</li><li>Proficient in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.</li><li>Prior experience working in NGOs, charitable organizations, or non-profit sectors is an advantage.</li><li>Good command of written and spoken English and Cantonese.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013491193By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TmljaG9sYXMueWV1bmcuODc1NjQuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2026-08-19T06:40:23Z

Top financial institution - Event Manager (up to 70K)

Central, Central and Western District
remote
Permanent
50000 - 70000 HKD / Monthly
The Company Our client is a Hong Kong-based hedge fund seeking an Administrative Assistant to support office administration and management, as well as provide secretarial support to senior management, including meeting coordination, travel arrangements, and other administrative tasks. The Role <ul><li>Event management: Take full ownership of planning and delivering events end-to-end, ensuring a smooth and high-quality experience for all participants.</li><li>Stakeholder engagement: Build strong relationships across teams to understand their needs and create engaging and meaningful events.</li><li>Logistics coordination: Manage all event details, including venue, catering, transportation, promotion, and on-site support.</li><li>Cross-team collaboration: Work closely with internal teams such as HR and recruitment to align event goals and execution.</li><li>Event tracking & reporting: Keep accurate records of event schedules, attendance, and budgets.</li></ul><ul><li>Vendor & contract coordination: Liaise with external partners and support contract processes to ensure all arrangements are in place.</li></ul> Your Profile <ul><li>Bachelor's degree with around 5+ years of hands-on event management experience</li><li>Proven ability to independently manage events from planning through execution</li><li>Regional exposure across APAC markets is an advantage</li><li>Curious mindset with the ability to bring new ideas and practical solutions</li><li>Dependable team player with a flexible and positive approach</li><li>Strong organisational skills with the ability to manage multiple priorities at once</li><li>Open to flexible working hours, including occasional evenings or travel</li><li>Strong communication skills, both written and spoken</li><li>Fluent in English, Cantonese, and Mandarin</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013453144 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93Ljg3NDAyLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-08-19T09:19:05Z

Operation Risk Assistant Manager (Foreign Bank, 50K - 60K)

Hong Kong,
remote
Permanent
50000 - 60000 HKD / Monthly
The CompanyLead operational risk, RCSA, incident management, HKMA gap analysis, outsourcing risk, BCM, operational resilience, and regulatory projects. The RoleOperational Risk Management<ul><li>Support the Head of Risk and Regional Head of Operational Risk in overseeing the Branch's operational risk management framework.</li><li>Coordinate and facilitate annual Risk & Control Self-Assessment (RCSA) exercises across all business and support functions.</li><li>Manage and monitor the operational incident reporting process, ensuring timely escalation, investigation, and remediation of risk events.</li><li>Prepare regular operational risk reports and management information for senior management and relevant committees.</li><li>Conduct gap analyses against HKMA Supervisory Policy Manuals (SPMs), regulatory requirements, and industry best practices, and recommend enhancement measures where necessary.</li></ul> Outsourcing & Third-Party Risk Management<ul><li>Oversee the Branch's outsourcing and third-party risk management framework to ensure compliance with regulatory expectations and internal policies.</li><li>Perform ongoing monitoring and risk assessments of outsourced service providers and third-party vendors.</li><li>Conduct periodic reviews of outsourcing agreements and vendor contracts to ensure appropriate controls and risk mitigation measures are in place.</li><li>Support due diligence exercises and maintain relevant outsourcing governance documentation.</li></ul> Business Continuity Management (BCM) & Operational Resilience<ul><li>Assist in maintaining and enhancing the Branch's Business Continuity Management framework and operational resilience programme.</li><li>Coordinate regular reviews, testing, and updates of Business Continuity Plans (BCP) and related procedures.</li><li>Work closely with the Regional BCM Manager to implement BCM initiatives, resilience assessments, and regulatory-driven requirements.</li><li>Support crisis management exercises and business continuity testing activities.</li></ul> Project & Governance Support<ul><li>Partner with the Deputy Chief Executive on various strategic and regulatory initiatives.</li><li>Support projects relating to Deposit Protection Scheme (DPS), Culture and Risk Awareness Framework (C-RAF), service level agreements, policy reviews, and other governance-related matters.</li><li>Assist in the development, review, and update of internal policies, procedures, and risk governance documents.</li><li>Participate in ad hoc projects and assignments as required.</li></ul> Your Profile<ul><li>Bachelor's degree in Finance, Business Administration, Risk Management, or a related discipline.</li><li>Minimum 5 years of operational risk, enterprise risk, internal control, or related experience gained within the banking industry.</li><li>Solid understanding of operational risk frameworks, risk and control assessments, incident management, and regulatory requirements.</li><li>Familiarity with HKMA regulations, Supervisory Policy Manuals (SPMs), and industry best practices.</li><li>Strong analytical, problem-solving, and stakeholder management skills.</li><li>Excellent written and verbal communication skills with the ability to interact effectively across all levels of the organization.</li><li>ECF-Operational Risk Management (Core or Professional Level) qualification is highly preferred.</li><li>Fluent in English; Cantonese and/or Mandarin would be an advantage.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013471775By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/RGVyZWsuTmdhaS4yNjU5OC4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">
2026-07-16T09:47:28Z

Company Secretarial Officer | Well-known Conglomerate, 35K

Hong Kong,
remote
Permanent
28000 - 35000 HKD / Monthly
The CompanyOur client is a well-established conglomerate with a strong presence across Asia. Due to team expansion, they are seeking a Company Secretarial Officer to join their corporate secretarial function. This is an excellent opportunity for candidates looking to develop their career within a reputable and stable organization. The Role<ul><li>Support the delivery of company secretarial services for a portfolio of Hong Kong incorporated entities.</li><li>Prepare board resolutions, minutes, annual returns and other statutory filings.</li><li>Maintain statutory records and ensure compliance with Companies Ordinance and other regulatory requirements.</li><li>Coordinate board meetings and assist with corporate governance matters.</li><li>Liaise with internal stakeholders, external advisors and regulatory bodies.</li><li>Assist in company incorporation, deregistration and corporate restructuring exercises.</li><li>Monitor filing deadlines and ensure timely completion of all compliance requirements.</li><li>Support ad hoc projects and assignments as required.</li></ul> Your Profile<ul><li>Bachelor Degree holder</li><li>At least 2 years of company secretarial experience. Experience gained from professional services firms, corporate services providers, accounting firms, or law firms is highly preferred.</li><li>Exposure to handling private companies and a portfolio of entities is advantageous.</li><li>Knowledge of the Hong Kong Companies Ordinance and statutory compliance requirements.</li><li>Qualified professional with HKCGI membership is an advantage.</li><li>Great communication skills in English and Chinese.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference number: 67010-0013495351By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QWxleGlzLkt1LjIxNTg3LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-09-04T03:51:15Z

Middle Office Specialist

Hong Kong,
remote
Permanent
30000 - 70000 HKD / Monthly
The CompanyOur client is a sizable firm and is urgently looking for a Middle Office Specialist to join them. The Role<ul><li>Manage daily trade settlements and reconciliations</li><li>Resolve trade breaks and operational issues</li><li>Coordinate with external and internal stakeholders</li><li>Process corporate actions and maintain trade records</li><li>Support account onboarding and maintenance</li><li>Assist with reporting and operational controlsParticipate in ad hoc projects</li></ul> Your Profile<ul><li>Experienced in trade operations or settlements experience</li><li>Knowledge of trade lifecycle, settlements, and reconciliations</li><li>Experience with Equities, FX, Futures, ETFs, or Fixed Income products</li><li>Familiarity with corporate actions and cash management</li><li>Strong attention to detail and communication skills</li><li>Able to work effectively in a fast-paced environment</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013471792By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/d2lubmllLmxpLjQ1MDMzLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-07-16T10:29:40Z