8 results for Executive Assistant jobs

Expanding financial Institution-Admin Assistant- up to 30K base

Hong Kong,
remote
Permanent
25000 - 30000 HKD / Monthly
The CompanyOur client is a Hong Kong-based hedge fund seeking an Administrative Assistant to support office administration and management, as well as provide secretarial support to senior management, including meeting coordination, travel arrangements, and other administrative tasks. The Role<ul><li>Office Administration: Manage daily office operations, including coordinating vendors, maintaining office supplies, and ensuring a smooth and well-organised working environment.</li></ul><ul><li>Operations Coordination: Support general office management tasks and help maintain efficient day-to-day operations across the team.</li></ul><ul><li>Secretarial Support: Provide full administrative support to senior management, including handling travel bookings, expense claims, and general coordination.</li><li>Travel & Scheduling: Arrange and manage complex travel plans, including flights, accommodation, visas, and meeting schedules, often with tight timelines.</li><li>Calendar Management: Oversee both business and personal calendars for senior leadership, coordinating meetings, appointments, and engagements to ensure efficient time management.</li></ul> Your Profile<ul><li>Degree holder</li><li>About 3 years of experience in administrative or executive support roles</li><li>Strong organisational skills with the ability to handle multiple tasks and priorities</li><li>Detail-oriented with a high level of accuracy and reliability</li><li>Ability to work in a fast-paced environment and adapt to changing needs</li><li>Good communication skills and a professional approach when dealing with stakeholders</li><li>Discreet and trustworthy in handling confidential information</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013450783By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjMwNzAxLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-06-11T07:24:10Z

Foreign Investment Bank - EA (up to 60K)

Hong Kong,
remote
Permanent
50000 - 60000 HKD / Monthly
The CompanyOur client is a reputable foreign investment bank with an established presence in Hong Kong, supported by a collaborative and high-calibre team environment. You will work closely with senior stakeholders, providing both business and administrative support while ensuring smooth day-to-day coordination. This role is ideal for an independent, adaptable, and hands-on professional who enjoys working in a fast-paced platform. It offers a broad scope of responsibilities, strong exposure to senior management, and the opportunity to grow within a well-structured and respected organisation. The Role<ul><li>Executive support: Provide full administrative backing to the founders, handling schedules, correspondence, and day-to-day coordination to ensure smooth operations.</li><li>Calendar and travel management: Manage complex calendars, meetings, and global travel arrangements, including flights, accommodations, and itineraries with careful attention to timing and detail.</li><li>Expense and documentation handling: Support expense tracking, reimbursements, and basic record keeping with accuracy and discretion.</li><li>Vendor coordination: Liaise with external vendors and service providers (e.g., facilities, IT, suppliers) to maintain office standards and resolve issues promptly.</li><li>Facilities and maintenance: Ensure the office environment is well maintained, including managing supplies, repairs, and general upkeep.</li><li>Event and meeting coordination: Organise internal meetings, team events, and small-scale functions, ensuring a professional and smooth experience.</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>8-10 years of relevant experience as an Executive Assistant to C-suite executives</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013413377By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjgxMDE1LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-05-14T03:06:27Z

Family Office (Island South) - EA & OM (up to 60K)

Hong Kong,
remote
Permanent
40000 - 60000 HKD / Monthly
The CompanyOur client is a Hong Kong-based single family office supported by a small, close-knit team with a collaborative and positive culture. You will work closely with the founders, providing both business and personal support while ensuring smooth day-to-day coordination. This role is ideal for an independent, flexible, and hands-on professional who enjoys working in a lean environment. It offers the opportunity to take on a broad scope of responsibilities, gain strong exposure, and grow alongside a stable platform backed by long-term capital. The Role<ul><li>Executive support: Provide full administrative backing to the founders, handling schedules, correspondence, and day-to-day coordination to ensure smooth operations.</li><li>Calendar and travel management: Manage complex calendars, meetings, and global travel arrangements, including flights, accommodations, and itineraries with careful attention to timing and detail.</li><li>Personal and private support: Assist with selected personal matters such as appointments, reservations, and lifestyle coordination, ensuring a seamless daily flow.</li><li>Expense and documentation handling: Support expense tracking, reimbursements, and basic record keeping with accuracy and discretion.</li><li>Office operations: Oversee daily office administration, ensuring the workplace is well-organised, efficient, and running smoothly.</li><li>Vendor coordination: Liaise with external vendors and service providers (e.g., facilities, IT, suppliers) to maintain office standards and resolve issues promptly.</li><li>Facilities and maintenance: Ensure the office environment is well maintained, including managing supplies, repairs, and general upkeep.</li><li>Event and meeting coordination: Organise internal meetings, team events, and small-scale functions, ensuring a professional and smooth experience.</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>8-10 years of relevant experience as an Executive Assistant to C-suite executives</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013434068 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjEwNjYxLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-05-08T07:45:34Z

Foreign Fund House - EA to IR team (up to 55K)

Hong Kong,
remote
Permanent
45000 - 55000 HKD / Monthly
The CompanyOur client is a leading private equity fund house with a strong and established presence in Hong Kong, known for its collaborative corporate culture and stable platform. You will work closely with senior stakeholders, providing both business and administrative support while ensuring smooth day-to-day coordination. This role is ideal for an independent, adaptable, and hands-on professional who enjoys working in a fast-paced yet supportive environment. It offers a broad scope of responsibilities, strong exposure to senior management, and the opportunity to grow within a well-regarded investment platform. The Role<ul><li>Secretarial support to IR team: Act as a trusted right hand to senior leadership, managing priorities, communications, and day-to-day coordination to keep the team operating seamlessly.</li><li>Calendar and travel management: Coordinate complex diaries and global travel logistics, ensuring smooth planning across time zones and high-level engagements.</li><li>Investor relations support: Provide administrative support to the IR team, including maintaining and updating the investor CRM/database and assisting with reporting materials.</li><li>Roadshow and meeting coordination: Support the planning and execution of investor meetings and roadshows, ensuring logistics, materials, and schedules are well organised.</li><li>Expense and documentation handling: Oversee expense processing and documentation with precision, maintaining accurate records with full discretion.</li><li>Vendor and office management: Manage relationships with external vendors and oversee office operations, ensuring a well-run and professional working environment.</li></ul> Your Profile<ul><li>A proper university degree is required.</li><li>8-10 years of experience as an Executive Assistant.</li><li>Demonstrates a stable and consistent employment history.</li><li>Experience supporting Investor Relations teams and familiarity with CRM systems (e.g. Salesforce) is highly preferred.</li><li>Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature, with strong organisational and time management skills.</li><li>Strong sense of ownership and accountability.</li><li>Able to perform effectively in a fast-paced, high-pressure environment.</li><li>Creative problem solver with strong multitasking and prioritisation abilities.</li><li>High level of professionalism, integrity, and discretion.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.Reference Number: 67010-0013422513By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjY0MzMyLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-05-27T08:54:59Z

Global Investment Firm - Team Secretary (up to 40K base)

Hong Kong,
remote
Permanent
30000 - 40000 HKD / Monthly
The CompanyOur client is a Hong Kong-based hedge fund seeking an Administrative Assistant to support office administration and management, as well as provide secretarial support to senior management, including meeting coordination, travel arrangements, and other administrative tasks. The Role<ul><li>Administrative management: Build and improve administrative processes to support regional teams and enhance overall efficiency.</li><li>Calendar and meeting coordination: Manage complex schedules, organise important meetings, and ensure all logistics run smoothly for internal and external stakeholders.</li><li>Travel arrangement: Handle local and overseas travel bookings, prepare detailed itineraries, and manage expense submissions in a timely manner.</li><li>Event and team support: Plan and coordinate team activities, training sessions, and internal events, including vendor coordination and on-site support.</li><li>Cross-team collaboration: Work closely with various internal teams to support daily operations, office needs, and onboarding of external partners.</li><li>Process improvement: Identify gaps in existing workflows and introduce practical solutions to streamline operations and improve service quality. </li></ul> Your Profile<ul><li>Degree holder</li><li>About 3 years of experience in administrative or executive support roles</li><li>Strong organisational skills with the ability to handle multiple tasks and priorities</li><li>Detail-oriented with a high level of accuracy and reliability</li><li>Ability to work in a fast-paced environment and adapt to changing needs</li><li>Good communication skills and a professional approach when dealing with stakeholders</li><li>Discreet and trustworthy in handling confidential information</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013454662By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjU0ODQ5LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-06-15T09:25:56Z

Top financial institution - Event Manager (up to 70K)

Hong Kong,
remote
Permanent
50000 - 70000 HKD / Monthly
The CompanyOur client is a Hong Kong-based hedge fund seeking an Administrative Assistant to support office administration and management, as well as provide secretarial support to senior management, including meeting coordination, travel arrangements, and other administrative tasks. The Role<ul><li>Event management: Take full ownership of planning and delivering events end-to-end, ensuring a smooth and high-quality experience for all participants.</li><li>Stakeholder engagement: Build strong relationships across teams to understand their needs and create engaging and meaningful events.</li><li>Logistics coordination: Manage all event details, including venue, catering, transportation, promotion, and on-site support.</li><li>Cross-team collaboration: Work closely with internal teams such as HR and recruitment to align event goals and execution.</li><li>Event tracking & reporting: Keep accurate records of event schedules, attendance, and budgets.</li></ul><ul><li>Vendor & contract coordination: Liaise with external partners and support contract processes to ensure all arrangements are in place. </li></ul> Your Profile<ul><li>Bachelor's degree with around 5+ years of hands-on event management experience</li><li>Proven ability to independently manage events from planning through execution</li><li>Regional exposure across APAC markets is an advantage</li><li>Curious mindset with the ability to bring new ideas and practical solutions</li><li>Dependable team player with a flexible and positive approach</li><li>Strong organisational skills with the ability to manage multiple priorities at once</li><li>Open to flexible working hours, including occasional evenings or travel</li><li>Strong communication skills, both written and spoken</li><li>Fluent in English, Cantonese, and Mandarin</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013453144By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93Ljg1MjgzLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-06-11T09:10:26Z

Expanding Fintech - Office Admin - up to 45K

Hong Kong,
remote
Permanent
40000 - 45000 HKD / Monthly
The CompanyOur client is an expanding fintech firm, known for its strong growth and dynamic working environment. They are seeking a reliable and proactive Office Manager to join the team, responsible for overseeing day‑to‑day office operations, coordinating administrative services, managing vendors and office facilities, and providing business support to ensure a smooth and efficient workplace. This role plays a key part in supporting internal teams and maintaining a professional and well‑organized office environment. The Role<ul><li>Trip coordination: Support staff with complex and international travel arrangements, changes, and urgent requests in a policy‑compliant way.</li><li>Travel governance and standards: Review, update, and maintain company travel guidelines to support business needs while promoting efficiency and consistency.</li><li>Insights and tracking: Monitor travel activity, costs, and user feedback, producing clear summaries to support planning and continuous improvement.</li><li>Supplier engagement and expense oversight: Manage relationships with travel vendors, secure competitive options, monitor spending trends, and support budget discipline.</li><li>Operational enhancement: Improve booking, approval, and reporting workflows through system upgrades and smarter use of tools.</li><li>Judgement and risk consideration: Identify potential issues related to travel decisions and provide practical recommendations to mitigate impact.</li></ul> Your Profile<ul><li>Bachelor's degree or higher with approximately 5-10 years in travel or hospitality</li><li>Strong communication and coordination skills</li><li>Ability to work independently and manage multiple priorities</li><li>Detail‑oriented, organized, and proactive mindset</li><li>Comfortable working with both internal teams and external service providers</li><li>Fluency in Mandarin and Cantonese</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013400927By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjczODAwLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-04-22T08:23:03Z

APAC HR Manager (40-50k)

Hong Kong,
remote
Permanent
520000 - 650000 HKD / Monthly
The CompanyA global consultancy group is looking for a high-caliber regional HR Manager to lead and oversee the group HR functions. The Role<ul><li>Lead a small team to achieve the Group's HR and people strategy aligned with long‑term business objectives</li><li>Manage payroll, compensation & benefits, and statutory compliance across APAC markets</li><li>Oversee recruitment, HR operations, and employee lifecycle processes</li><li>Lead office administration, including lease management, facilities, and vendor coordination</li><li>Ensure compliance with local labour laws, immigration, and regulatory requirements</li><li>Partner with Finance on payroll closing, contributions, and payments</li><li>Drive adoption of AI tools to automate HR/Admin processes and improve efficiency</li></ul> Your Profile<ul><li>8-12 years of HR generalist experience in a lean, fast-paced environment; candidates with less experience would be considered as Assistant Manager</li><li>Regional APAC exposure would be a big plus</li><li>Strong knowledge of payroll and statutory contributions (e.g. MPF, CPF, Superannuation)</li><li>Proven experience in office administration and vendor management</li><li>Demonstrated hands-on use of AI tools to improve workflows or build automation solutions</li><li>Fluent in English; Chinese language skills preferred</li></ul><ul><li>Immediate availability or short notice preferred</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013450782By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/bWFyY28udGFtLjc2NzQ5LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-06-08T05:33:39Z