9 results for Administrative Assistant jobs

Top Tier PE - Executive Assistant up to 30k

Hong Kong,
remote
Contract
25000 - 30000 HKD / Monthly
The CompanyOur client is a leading financial institution and they are seeking for Office Manager/Executive Assistant to join their team. The Role<ul><li>Administrative Support:</li><ul><li>Provide high-level administrative support to executives.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and draft correspondence, reports, and presentations.</li></ul><li>Office Management:</li><ul><li>Oversee daily office operations and ensure a professional work environment.</li><li>Manage office supplies inventory and order supplies as needed.</li><li>Coordinate with vendors for office maintenance and services.</li></ul><li>Communication:</li><ul><li>Serve as the primary point of contact for internal and external stakeholders.</li><li>Assist in the preparation and dissemination of company communications.</li></ul><li>Project Coordination:</li><ul><li>Support special projects and initiatives as directed by management.</li><li>Organize and facilitate company events and meetings.</li></ul><li>Financial Administration:</li><ul><li>Assist with budget tracking and expense reporting.</li><li>Process invoices and manage office-related financial documentation.</li></ul></ul> Your Profile<ul><li>Education: Bachelor's degree or equivalent experience preferred.</li><li>Experience: 3+ years of experience in an administrative or office management role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to handle confidential information with discretion.</li><li>Detail-oriented and capable of multitasking effectively.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013373687 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QWxleC5MYXcuMjAwNDMuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2026-01-29T02:33:06Z

Top Tier buyside- Administrative associate (Fresh Grad welcome)

Hong Kong,
remote
Contract
18000 - 22000 HKD / Monthly
The CompanyOur client is a top tier buyside firm and they are looking for an administrative associate to join their team. The Role<ul><li>Provide administrative support, including managing schedules, appointments, and meetings.</li><li>Organize and maintain office filing systems, both electronic and paper-based.</li><li>Collaborate with the IT technician to provide comprehensive IT support, addressing technical issues and inquiries.</li><li>Handle incoming calls and emails, directing them to appropriate personnel.</li><li>Coordinate logistics for meetings and events, including booking venues and managing supplies.</li><li>Maintain office supplies inventory and place orders as necessary.</li><li>Support team members with various projects and tasks as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul> Your Profile<ul><li>Bachelor's degree in Business (BSc Business) or a related discipline.</li><li>1-2 years of experience in an administrative or IT support role is preferred.</li><li>Proven experience as an administrative assistant or in a similar role.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational skills and ability to prioritize tasks effectively.</li><li>Excellent verbal and written communication skills.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013350188 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QWxleC5MYXcuNjY1OTguMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2025-12-12T01:17:07Z

HK-based Family Office - EA/PA (up to 38K)

Central and Western District, Central and Western District
remote
Permanent
30000 - 40000 HKD / Monthly
The CompanyOur client is a Hong Kong based single family office led by an experienced investment veteran and powered by a small but highly dynamic team. You will work closely with a Chinese Partner overseeing both investor relations and investments, gaining direct exposure to decision-making and sophisticated global portfolios. This is a rare opportunity for a driven talent to grow fast, take real responsibility, and help shape a nimble platform backed by long-term capital. The Role<ul><li>Provide comprehensive secretarial support to a Partner, including preparation and processing of travel and expense reimbursements.</li><li>Arrange, coordinate, and manage complex international travel itineraries, visas, dining, accommodation, and meeting schedules, often at short notice and with strict confidentiality.</li><li>Provide full personal and business diary management for the Partner, coordinating appointments, family commitments, dinners, and travel to ensure a seamless daily schedule.</li><li>Manage personal errands such as household coordination, gifting, reservations, and key personal purchases, as well as bill payments and basic record-keeping for personal and business costs.</li><li>Oversee office management functions to ensure smooth and efficient day-to-day operations.</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>5-10 years of relevant experience as an Executive Assistant to C-suite executives</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013176864By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjI4MTg2LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2025-12-23T02:24:29Z

Medical Claims Assistant Manager/ Senior Officer

Hong Kong,
remote
Permanent
38000 - 50000 HKD / Monthly
The CompanyA well established General Insurance company in HK is looking for a Medical Claims Assistant Manager or Senior Officer. They strongly prefer someone with solid medical claims or nursing background. The role is very work life balance with friendly working environment. The Role<ul><li>Assist the Claims Manager to handle international claims services, ensuring compliance with company policies</li><li>Conduct claims control and analysis</li><li>Handle ad hoc projects such as system development and enhancement</li><li>To provide training and coaching to junior staff about insurance and medical knowledge and products</li><li>Liaise with service provider and hospital administrators for emergency services and pre-authorization management</li><li>Adjudicate claims according to policyholder's policy provisions, and approves claims up to allowable limit of approval in a professional and effective manner within the turnaround time</li><li>Cooperating with emergency assistance company for emergency cases during and outside of office hours</li></ul> Your Profile<ul><li>Undergraduate education or above</li><li>Relevant experience in medical insurance claims</li><li>Knowledge in insurance principles</li><li>Professional qualifications of FLMI/FLHC and and/or para-medical professionals such as registered nurse, pharmacist, physiotherapist is an advantage</li><li>Good command of written and spoken English and Chinese</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Candidate with less experience or degree holder of any medical disciplines may be considered for the position of Senior Claims Officer</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013358155 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2ltYmVybHkuY2hhbi43MTI3NC4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">
2026-01-06T02:05:52Z

Assistant Director, System Assurance

Central and Western District, Central and Western District
remote
Permanent
85000 - 95000 HKD / Monthly
The CompanyOur client is a renowned and successful FinTech business with a well-established IT & Software Development capability. The RoleQuality & Test Leadership<ul><li>Lead and manage all software testing activities across the SDLC</li><li>Define and enforce test standards, frameworks, and quality metrics</li><li>Identify gaps and ensure reliability of systems before deployment</li><li>Conduct post-implementation reviews and data-driven test analyses </li></ul>Quality Assurance & Automation<ul><li>Develop and implement test strategies to ensure stability and reliability</li><li>Drive automation and RPA initiatives to improve testing efficiency</li><li>Oversee type approval and certification processes to ensure compliance</li><li>Collaborate with cross-functional teams to achieve quality objectives </li></ul>Strategy & Governance<ul><li>Define departmental quality strategies, policies, and best practices</li><li>Oversee test governance and ongoing quality improvements</li><li>Prepare quality management reports for executive review </li></ul>Product Realisation<ul><li>Develop and implement quality plans and test frameworks</li><li>Liaise with internal and external stakeholders to deliver quality deliverables and audits</li></ul> Your Profile<ul><li>Bachelor's Degree in Computer Science or related discipline</li><li>12 years or above of experience in system analysis, software testing, and defect management</li><li>Strong knowledge of software testing methodologies, tools, and automation frameworks</li><li>Prior hands-on experience with test automation and scripting languages</li><li>Proven leadership and communication skills; ability to lead and mentor teams</li><li>Experience with cloud-based testing and deployments preferred</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013361693By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/SmFzb24uTmcuNTExNTYuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2026-01-09T04:09:50Z

Policy Admin Officer / Senior - Contract

Central and Western District, Central and Western District
remote
Contract
23000 - 30000 HKD / Monthly
The CompanyOur client is seeking a proactive and detail-oriented Policy Administration Officer / Senior Officer to join their life insurance team. In this role, you will manage policy documents, support operational processes, and collaborate with both internal and external stakeholders to ensure service excellence. The Role<ul><li>Manage policy documents for new business, renewals, and endorsements.</li><li>Prepare policy documentation and coordinate with stakeholders to ensure timely and accurate processing.</li><li>Lead and improve service standard of policy administration, handle policy change/support service for customer throughout the policy life cycle</li><li>Participate in projects, providing support during user acceptance testing (UAT).</li><li>Communicate effectively with customers to resolve policy administration matters.</li><li>Assist with various ad-hoc projects as required.</li></ul> Your Profile<ul><li>Bachelor's degree in business or a related discipline.</li><li>Minimum 3 years' experience in policy administration, with life insurance is a big plus</li><li>Sound knowledge of life insurance products.</li><li>Proficiency in spoken Cantonese and written English.</li><li>Immediate availability or short notice period is highly preferred.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013377591By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TmljaG9sYXMueWV1bmcuMDYwOTQuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2026-02-04T03:06:16Z

Equity Trade Support Assistant Manager (up to 70K)

Central, Central and Western District
remote
Permanent
50000 - 70000 HKD / Monthly
The CompanyMy client is a leading global institutional trading and investment platform that connects financial institutions with deep, high‑quality liquidity across global markets. It provides advanced electronic execution solutions designed for large, complex trade sizes while minimizing market impact. With a long‑established global network spanning multiple continents, the firm supports equity, fixed‑income, and multi‑asset trading through innovative technology, analytics, and an agency‑only model that prioritizes transparency and efficiency. Now part of a major global financial group, it continues to enhance institutional execution through data‑driven insights, advanced algorithms, and access to broad, natural liquidity pools. The RoleTrade processing and settlement: Ensure all client trades are processed accurately and submitted promptly to custodians, providing day‑to‑day operational support to internal stakeholders.Pre-matching with counterparties: Conduct pre-matching with market and client counterparties to minimize settlement breaks and facilitate timely trade completion.Commission management and reconciliation: Handle monthly commission claims and perform reconciliations across multiple markets, ensuring accuracy and timely resolution of discrepancies.Trade allocation and confirmation: Manage trade collection, allocation, confirmation issuance, and uploads to clearing banks, ensuring seamless internal trade processing.Client onboarding and static data management: Oversee the full onboarding lifecycle and maintain accurate client static data, ensuring smooth setup and adherence to internal controls.Issue resolution and stakeholder coordination: Identify workflow bottlenecks, coordinate with internal/external teams, communicate resolutions to clients, and escalate issues when required.Regulatory and tax reporting: Prepare and complete daily and monthly regulatory, tax, and exchange reporting, ensuring compliance across all jurisdictions.Analytics and reporting: Create and maintain operational statistics for members, including trade allocations, pre-match rates, fail rates, and other key metrics.Process improvement and system enhancements: Propose new procedures, participate in system enhancement initiatives, and drive productivity improvements and STP (straight‑through processing).Project ownership (UAT & enhancements): Take responsibility for assigned projects, including UAT, system development, workflow upgrades, and departmental initiatives.Reconciliations oversight: Ensure timely completion of daily, weekly, and monthly reconciliations to support accurate reporting for senior management.CSA (Commission Sharing Agreements) management: Coordinate CSA requests, working closely with internal teams and client stakeholders to ensure proper setup and processing. Your Profile<ul><li>10+ years of experience in trade support or trade operations</li><li>Knowledge of Cash Equities is preferred</li><li>Familiarity with sell-side and/or buy-side trading floor environments and support functions</li><li>Hands-on experience with middle- and/or back-office processing systems</li><li>Understanding of APAC settlement life cycles</li><li>Strong verbal and written communication skills</li><li>Quick learner with strong enthusiasm and adaptability</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013374556By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjM4NzA0LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-01-30T07:34:35Z

Foreign fund admin - Fund Control (up to 50K)

Central, Central and Western District
remote
Permanent
30000 - 50000 HKD / Monthly
The CompanyOur client is a leading foreign fund admin seeking a highly independent professional to join their Fund Control team. This position involves overseeing daily fund operations-including cash flow monitoring and compliance checks-to ensure all funds operate according to governing documents and regulations. It also handles issue resolution through escalation, coordination, and proper documentation. The role identifies operational risks within the trustee oversight framework and implements mitigation measures while maintaining and enhancing internal control procedures. In addition, the position conducts client and delegate due diligence during onboarding and ongoing reviews, reviews fund documents for regulatory clarity, and coordinates fund launches and liquidations. It also prepares and reviews reports for clients, management, regulators, and auditors, and supports regulatory compliance by defining and implementing necessary controls. The Role<ul><li>Risk & Control Monitoring: Assess, analyze, and monitor risks and internal control issues related to Depositary obligations, ensuring adherence to regulatory requirements.</li><li>Audit Management & Escalation: Escalate significant audit concerns and propose resolution strategies with a focus on minimizing business impact.</li><li>Collaboration & Best Practices: Develop peer relationships to share best practices and maintain effective working relationships across departments.</li><li>Private Assets Compliance Support: Assist in collecting and reviewing documentation for look-through assessments and ownership verification of private assets, proactively monitoring task completion and client follow-up.</li><li>Client Relationship & Regulatory Guidance: Build strong client relationships and effectively communicate the regulatory drivers behind Depositary requirements.</li><li>Cash Flow Oversight: Review and execute daily cash flow monitoring by gathering data and investigating exceptions.</li><li>Issue Resolution & Corrective Actions: Identify risks and exceptions, formulate corrective actions, and coordinate resolutions for regulatory and control issues.</li><li>Project Coordination: Lead and support internal and external projects efficiently, ensuring thorough execution.</li><li>Regulatory & Audit Documentation: Prepare and review documentation for regulators, external auditors, and internal stakeholders.</li><li>Stakeholder Support & Communication: Provide clear communication and support to clients, regulators, auditors, and internal teams on inquiries and issues.</li></ul> Your Profile<ul><li>Bachelor's degree in Finance, Accounting, or related discipline, with 3-5 years of experience in the funds industry</li><li>Strong expertise in different regulatory frameworks.</li><li>Knowledge of Unit Trusts or Mutual Funds is preferred.</li><li>Excellent analytical and communication skills, with the ability to convey complex issues clearly and professionally.</li><li>Proficient in Microsoft Office (especially Excel) and quick to adapt to new systems and technologies.</li><li>Effective problem solver with strong escalation and resolution capabilities.</li><li>Well-organized, detail-focused, and able to manage multiple priorities to meet tight deadlines.</li><li>Collaborative team player with leadership skills to motivate and guide others.</li><li>Experienced in preparing regulatory and audit documentation and engaging with department heads on regulatory and audit matters.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013300926By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjQ0NzMwLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-02-06T07:07:05Z

Senior Sales Executive (B2B)

Central and Western District, Central and Western District
remote
Permanent
20000 - 60000 HKD / Monthly
The CompanyOur client is looking for Senior Sales Executive (B2B) to join the team. The Role<ul><li>Drive sales to boost revenue from existing accounts and potential new clients</li><li>Manage the whole sales cycle including service follow up</li><li>Demonstrate equipment use to clients and leverage the service to strengthen client relationships</li><li>Maintain structured tracking and follow-up on leads to drive conversion.</li><li>Work closely with other teams to align with clients need</li></ul> Your Profile<ul><li>Bachelor Degree holder</li><li>At least 1-2 years of relevant working experience in B2B sales</li><li>Entrepreneurial mindset. Proactive, driven, able to cope with changes and multi-task</li><li>Excellent communication, interpersonal and stakeholder management skills</li><li>Languages in English, Cantonese and Mandarin</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference Number: 67010-0013365599 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/UmF5bW9uZC5wYW5nLjY2ODA1LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-01-19T09:25:57Z