8 results for Administrative Assistant jobs

Family Office (Island South) - EA & OM (up to 60K)

Hong Kong,
remote
Permanent
40000 - 60000 HKD / Monthly
The CompanyOur client is a Hong Kong-based single family office supported by a small, close-knit team with a collaborative and positive culture. You will work closely with the founders, providing both business and personal support while ensuring smooth day-to-day coordination. This role is ideal for an independent, flexible, and hands-on professional who enjoys working in a lean environment. It offers the opportunity to take on a broad scope of responsibilities, gain strong exposure, and grow alongside a stable platform backed by long-term capital. The Role<ul><li>Executive support: Provide full administrative backing to the founders, handling schedules, correspondence, and day-to-day coordination to ensure smooth operations.</li><li>Calendar and travel management: Manage complex calendars, meetings, and global travel arrangements, including flights, accommodations, and itineraries with careful attention to timing and detail.</li><li>Personal and private support: Assist with selected personal matters such as appointments, reservations, and lifestyle coordination, ensuring a seamless daily flow.</li><li>Expense and documentation handling: Support expense tracking, reimbursements, and basic record keeping with accuracy and discretion.</li><li>Office operations: Oversee daily office administration, ensuring the workplace is well-organised, efficient, and running smoothly.</li><li>Vendor coordination: Liaise with external vendors and service providers (e.g., facilities, IT, suppliers) to maintain office standards and resolve issues promptly.</li><li>Facilities and maintenance: Ensure the office environment is well maintained, including managing supplies, repairs, and general upkeep.</li><li>Event and meeting coordination: Organise internal meetings, team events, and small-scale functions, ensuring a professional and smooth experience.</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>8-10 years of relevant experience as an Executive Assistant to C-suite executives</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013434068 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjEwNjYxLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-05-08T07:45:34Z

Foreign Investment Bank - EA (up to 60K)

Hong Kong,
remote
Permanent
50000 - 60000 HKD / Monthly
The CompanyOur client is a reputable foreign investment bank with an established presence in Hong Kong, supported by a collaborative and high-calibre team environment. You will work closely with senior stakeholders, providing both business and administrative support while ensuring smooth day-to-day coordination. This role is ideal for an independent, adaptable, and hands-on professional who enjoys working in a fast-paced platform. It offers a broad scope of responsibilities, strong exposure to senior management, and the opportunity to grow within a well-structured and respected organisation. The Role<ul><li>Executive support: Provide full administrative backing to the founders, handling schedules, correspondence, and day-to-day coordination to ensure smooth operations.</li><li>Calendar and travel management: Manage complex calendars, meetings, and global travel arrangements, including flights, accommodations, and itineraries with careful attention to timing and detail.</li><li>Expense and documentation handling: Support expense tracking, reimbursements, and basic record keeping with accuracy and discretion.</li><li>Vendor coordination: Liaise with external vendors and service providers (e.g., facilities, IT, suppliers) to maintain office standards and resolve issues promptly.</li><li>Facilities and maintenance: Ensure the office environment is well maintained, including managing supplies, repairs, and general upkeep.</li><li>Event and meeting coordination: Organise internal meetings, team events, and small-scale functions, ensuring a professional and smooth experience.</li></ul> Your Profile<ul><li>A proper University Degree holder is required.</li><li>8-10 years of relevant experience as an Executive Assistant to C-suite executives</li><li>Demonstrates a stable employment history</li><li>Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature with strong organizational and time management skills.</li><li>Strong sense of ownership and responsibility.</li><li>Ability to work well under pressure.</li><li>Creative problem solver with strong multi-tasking and prioritization skills.</li><li>High professional standard of integrity and confidentiality.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013413377By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjgxMDE1LjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-05-14T03:06:27Z

Foreign PE Fund House - EA (up to 55K)

Hong Kong,
remote
Permanent
45000 - 55000 HKD / Monthly
The CompanyOur client is a leading private equity fund house with a strong and established presence in Hong Kong, known for its collaborative corporate culture and stable platform. You will work closely with senior stakeholders, providing both business and administrative support while ensuring smooth day-to-day coordination. This role is ideal for an independent, adaptable, and hands-on professional who enjoys working in a fast-paced yet supportive environment. It offers a broad scope of responsibilities, strong exposure to senior management, and the opportunity to grow within a well-regarded investment platform. The Role<ul><li>Secretarial support to IR team: Act as a trusted right hand to senior leadership, managing priorities, communications, and day-to-day coordination to keep the team operating seamlessly.</li><li>Calendar and travel management: Coordinate complex diaries and global travel logistics, ensuring smooth planning across time zones and high-level engagements.</li><li>Investor relations support: Provide administrative support to the IR team, including maintaining and updating the investor CRM/database and assisting with reporting materials.</li><li>Roadshow and meeting coordination: Support the planning and execution of investor meetings and roadshows, ensuring logistics, materials, and schedules are well organised.</li><li>Expense and documentation handling: Oversee expense processing and documentation with precision, maintaining accurate records with full discretion.</li></ul><ul><li>Vendor and office management: Manage relationships with external vendors and oversee office operations, ensuring a well-run and professional working environment.</li></ul> Your Profile<ul><li>A proper university degree is required.</li><li>8-10 years of experience as an Executive Assistant.</li><li>Demonstrates a stable and consistent employment history.</li><li>Experience supporting Investor Relations teams and familiarity with CRM systems (e.g. Salesforce) is highly preferred.</li><li>Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).</li><li>Excellent command of English and Mandarin; Cantonese is a plus.</li><li>Proactive and mature, with strong organisational and time management skills.</li><li>Strong sense of ownership and accountability.</li><li>Able to perform effectively in a fast-paced, high-pressure environment.</li><li>Creative problem solver with strong multitasking and prioritisation abilities.</li><li>High level of professionalism, integrity, and discretion.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013422513By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjkyODAwLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-05-21T03:17:33Z

HR Assistant - Contract

Hong Kong,
remote
Contract
20000 - 22000 HKD / Monthly
The CompanyOur client a well-known financial institution organization is seeking a HR Assistant to join their growing recruitment team. This role offers exposure to end‑to‑end recruitment process with regional exposures The Role<ul><li>Coordinate high-volume interview scheduling (phone, video, onsite) across multiple time zones, including confirmations, reschedules, and cancellations.</li><li>Manage interview logistics such as calendar invites, meeting rooms, and video conferencing.</li><li>Act as the main point of contact for candidates, ensuring a professional and positive interview experience.</li><li>Maintain accurate candidate and interview records in the ATS.</li><li>Support ATS data management and migration activities, including data cleansing, validation, reporting, and testing.</li><li>Assist with job postings, offer documentation, background checks, and general recruitment administration.</li><li>Prepare basic recruitment reports and support process improvement initiatives.</li></ul> Your Profile<ul><li>Degree in HR, Business Administration, or related field, or equivalent experience.</li><li>1-3 years' experience in recruitment coordination, HR support, or a similar role.</li><li>Hands-on experience with an ATS and scheduling tools (e.g. Outlook); ATS migration exposure is a plus.</li><li>Strong organizational skills, attention to detail, and clear communication abilities.</li><li>Comfortable working with spreadsheets, HR systems, and confidential information.</li><li>Immediately Available is a big plus</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013427393By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/TmljaG9sYXMueWV1bmcuNjExMjIuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2026-04-28T06:49:14Z

Fund House - Trader Assistant (Python required) - up to 50K

Central, Central and Western District
remote
Permanent
40000 - 50000 HKD / Monthly
The CompanyOur client is an asset management firm that is seeking a driven and proactive professional to join their Trader Assistant team. This role is responsible for supporting Front Office by trade execution support, pre‑trade compliance checks, order booking and allocation, trade lifecycle follow‑up, handling client and cash inquiries, portfolio management support, process improvement and automation, and more The Role<ul><li>Trade execution support: Assist traders with day‑to‑day deal flow across different markets, helping ensure trades are executed smoothly and efficiently.</li><li>Order management and coordination: Maintain accurate trade orders and allocations, and coordinate closely with teams to ensure seamless front‑to‑back processing.</li><li>Client and internal support: Respond to trade‑related, cash, and account inquiries, working with internal teams locally and overseas to resolve requests.</li><li>Pre‑trade reviews: Support checks before orders are placed to make sure trades follow internal guidelines and policies.</li><li>Portfolio and relationship support: Provide operational and analytical support to portfolio managers and relationship managers in managing client portfolios.</li><li>Trade lifecycle follow‑up: Work with operations teams to track trades from execution through completion, resolving breaks or issues where needed.</li><li>Process improvement and automation: Participate in system enhancements, workflow improvements, and projects focused on increasing efficiency, including building simple automated tools to identify trade discrepancies.</li></ul> Your Profile<ul><li>Bachelor's degree in business, finance, economics, or a related discipline; quantitative or technical backgrounds are an advantage</li><li>Around 3 years of trader assistant or trade support experience in investment bank or</li><li>Strong numerical and analytical skills, with the ability to stay organized in a fast‑paced environment</li><li>Good communication skills and the ability to work collaboratively across teams</li><li>Exposure to data tools, automation, or programming (e.g. Excel, SQL, Python) is a plus</li></ul><ul><li>Comfortable working in English; additional language skills are beneficial</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013426529 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjY4MjMwLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-05-21T03:25:40Z

Assistant FP&A Manager / Senior Financial Analyst

Hong Kong,
remote
Permanent
40000 - 55000 HKD / Monthly
The CompanyOur client, a global manufacturing company with operations spanning multiple regions, is seeking a high-performing FP&A AM / Senior FA to join their finance team. This individual will play a pivotal role in driving financial planning, analysis, and costing across group-level and entity-level operations globally, engaging with cross-functional stakeholders to support strategic decision-making and operational efficiency. The Role<ul><li>Consolidate and analyze global financial data to provide actionable insights for the executive team.</li><li>Develop financial models to evaluate business scenarios, investment opportunities, and cost-saving initiatives.</li><li>Responsible for process reengineering and improvement, data automation project</li><li>Partner with regional and functional leaders to ensure alignment of financial goals with operational priorities.</li></ul> Your Profile<ul><li>Bachelor's degree in Finance, Accounting, Business Administration, or a related field.</li><li>Proven track record in FP&A function, with strong knowledge of Power BI / Power Query</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Immediate available is a big plus</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013412513 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5hc3Rhc2lhLkNoYW4uMDYwNjIuMTA5MTVAcmhpaGsuYXBsaXRyYWsuY29t.gif">
2026-04-01T09:07:30Z

Expanding Fintech - Office Admin - up to 45K

Hong Kong,
remote
Permanent
40000 - 45000 HKD / Monthly
The CompanyOur client is an expanding fintech firm, known for its strong growth and dynamic working environment. They are seeking a reliable and proactive Office Manager to join the team, responsible for overseeing day‑to‑day office operations, coordinating administrative services, managing vendors and office facilities, and providing business support to ensure a smooth and efficient workplace. This role plays a key part in supporting internal teams and maintaining a professional and well‑organized office environment. The Role<ul><li>Trip coordination: Support staff with complex and international travel arrangements, changes, and urgent requests in a policy‑compliant way.</li><li>Travel governance and standards: Review, update, and maintain company travel guidelines to support business needs while promoting efficiency and consistency.</li><li>Insights and tracking: Monitor travel activity, costs, and user feedback, producing clear summaries to support planning and continuous improvement.</li><li>Supplier engagement and expense oversight: Manage relationships with travel vendors, secure competitive options, monitor spending trends, and support budget discipline.</li><li>Operational enhancement: Improve booking, approval, and reporting workflows through system upgrades and smarter use of tools.</li><li>Judgement and risk consideration: Identify potential issues related to travel decisions and provide practical recommendations to mitigate impact.</li></ul> Your Profile<ul><li>Bachelor's degree or higher with approximately 5-10 years in travel or hospitality</li><li>Strong communication and coordination skills</li><li>Ability to work independently and manage multiple priorities</li><li>Detail‑oriented, organized, and proactive mindset</li><li>Comfortable working with both internal teams and external service providers</li><li>Fluency in Mandarin and Cantonese</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013400927By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/QW5keS5jaG93LjczODAwLjEwOTE1QHJoaWhrLmFwbGl0cmFrLmNvbQ.gif">
2026-04-22T08:23:03Z

Case Manager/ HNW Operation AM (Relocation to North America)

Hong Kong,
remote
Permanent
50605.98 - 54498.75 HKD / Monthly
The CompanyMy client, MNC Life Insurer, is looking for a Cantonese/ Mandarin speaking Case Management/ HNW Operation Assistant Manager. They will sponsor your VISA and provide relocation support. The Role<ul><li>Serve as the point of contact for HNW customers, providing guidance and tailored support.</li><li>Maintain accurate and confidential client records.</li><li>Follow up with clients to establish relationships and address their needs.</li><li>Collaborate with internal teams and external partners to ensure seamless case handling and service delivery.</li><li>Act as the professional first point of contact for clients and customers.</li><li>Answer, screen, and direct inbound calls and correspondence.</li><li>Manage office administration, including mail handling and documentation.</li><li>Partner with the HNW Business Development team to support strategic business initiatives and operations.</li><li>Manage the end-to-end sales and servicing activities for offshore cases, including client engagement, case follow-through, documentation, customer servicing, and coordination with internal teams to ensure compliance with regulations, quality service standards and operational efficiency.</li></ul> Your Profile<ul><li>Minimum of 3 years' experience in client servicing, case management, or business support within the financial services or insurance industry.</li><li>Bachelor's degree or higher in Business, Finance, or related fields; a strong understanding of HNW insurance products, distribution channels, and regulatory requirements is highly preferred.</li><li>Excellent communication and interpersonal skills, with the ability to build strong relationships with customers and stakeholders.</li><li>A customer-centric mindset, coupled with strong organizational and multitasking abilities.</li><li>Proficiency in both English and Mandarin is required; proficiency in Cantonese is a plus.</li></ul> Apply Today To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted. Reference No. 67010-0013437457By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: <a href="https://www.roberthalf.com/hk/en/privacy">https://www.roberthalf.com/hk/en/privacy</a>. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.<img src="https://counter.adcourier.com/S2ltYmVybHkuY2hhbi4wMTc1OC4xMDkxNUByaGloay5hcGxpdHJhay5jb20.gif">
2026-05-14T06:14:48Z