<p>As a Supply Chain Specialist, you will work at the heart of our supply chain, ensuring seamless flow and delivery of goods while building strong relationships with suppliers, logistics providers, and customers. If you thrive in a fast-paced environment, excel at solving problems, and love keeping things organized, this is the role for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Create and issue purchase orders and bills of lading.</li><li>Maintain inventory across multiple locations, ensuring adequate stock levels and on-time movement of raw materials and finished goods.</li><li>Schedule, manage, and dispatch 3rd-party logistics providers (trucking, intermodal, etc.).</li><li>Oversee import/export processes, customs clearance, and the coordination of incoming shipments across border points (Canada and USA).</li><li>Monitor the safe and timely movement of all materials through the supply chain.</li><li>Establish and maintain strong partnerships with third-party logistics providers (3PL), suppliers, and customs brokers.</li><li>Negotiate logistics rates and service agreements to balance cost savings and service levels.</li><li>Provide regular updates to the sales team and customers regarding shipment status, delays, or issues and ensure their resolution.</li><li>Ensure accurate records of purchase orders, shipments, customs documentation, and warehousing reports.</li><li>Work with the accounting team to assist in invoice tracking and reconciliation.</li></ul>
<p>We are looking for a detail-oriented Inventory Specialist to join our client in Surrey, British Columbia. In this role, you will be responsible for managing and maintaining accurate inventory records, ensuring efficient stock control processes, and supporting the smooth operation of inventory systems. This position offers an opportunity to contribute to the success of the organization by optimizing inventory practices and ensuring data accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Maintain precise inventory records through regular cycle counts, data entry, and system updates.</p><p>• Monitor inventory levels to identify opportunities for optimization, such as reducing overstock or preventing stockouts.</p><p>• Implement and uphold effective inventory control procedures to minimize discrepancies and ensure accuracy.</p><p>• Oversee the receiving and storage of inventory items, ensuring proper handling and organization.</p><p>• Generate detailed inventory reports to support decision-making and operational planning.</p><p>• Conduct inventory audits to verify stock levels and identify any inconsistencies.</p><p>• Utilize inventory management & ERP software, such as Epicor, to track and manage stock data.</p><p>• Collaborate with team members to ensure seamless inventory processes and resolve any issues promptly.</p>
<p>A leading global supplier of flavours and aroma ingredients is seeking a dynamic and driven <strong>Sales Representative</strong> to support and grow its customer base in Canada. This individual will manage key client relationships, identify new business opportunities, and serve as a trusted advisor across a wide range of fragrance, flavour, and consumer goods companies.</p><p>Ideal candidates will bring a strong understanding of B2B sales within the ingredients space, excellent interpersonal skills, and a passion for delivering high-quality service and solutions.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and grow relationships with an existing portfolio of clients in the Canadian market</li><li>Identify and pursue new business opportunities within the fragrance, flavour, and CPG sectors</li><li>Conduct regular client meetings (virtual and in-person) to understand needs, present solutions, and drive revenue growth</li><li>Provide technical and product support, coordinating closely with sourcing and logistics teams</li><li>Track activity through CRM tools, maintaining accurate records of customer interactions, samples, pricing, and purchase history</li><li>Monitor market trends and competitor activity to identify strategic opportunities</li><li>Prepare sales reports and forecasts; participate in regular sales meetings and product training</li></ul><p> </p>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate calendars for 2 Executives.</li><li>Screen incoming calls and emails, responding or redirecting as needed.</li><li>Arrange travel logistics, including accommodations, transportation, and itineraries.</li><li>Assist in meeting preparation, including agenda coordination, research, presentation creation, and minute-taking.</li><li> Prepare and edit correspondence, communications, reports, and presentations.</li><li>Organize and coordinate departmental meetings and events.</li><li>Process credit card and travel expense claims for the department.</li><li>Maintain filing systems (electronic and paper) and ensure proper documentation storage.</li><li>Act as a liaison between internal departments and external stakeholders as needed.</li><li>Provide reception support for executive visitors.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform other administrative tasks as assigned by executive leadership.</li></ul>
We are looking for a dedicated and dynamic HR Business Partner to join our team in Etobicoke, Ontario, on a long-term contract basis. This role is pivotal in providing comprehensive human resources support to our manufacturing operations, ensuring alignment with organizational goals and fostering a positive workplace environment. Reporting to the Senior Manager of Human Resources, you will play a key role in talent management, employee engagement, and HR process improvement.<br><br>Responsibilities:<br>• Collaborate with plant managers and supervisors to address talent needs and enhance workforce planning.<br>• Facilitate performance management discussions and implement employee engagement initiatives.<br>• Provide hands-on HR guidance and support, including managing onboarding processes and internal reporting.<br>• Conduct thorough investigations into employee relations issues, recommending corrective actions and documenting outcomes.<br>• Develop meaningful HR metrics and reports to identify gaps and monitor trends impacting business operations.<br>• Partner with the Payroll and Benefits Specialist to ensure proper management of leave of absences.<br>• Act as a backup for the Health and Safety Specialist during safety incidents on the shop floor.<br>• Design and implement programs to support employee career growth and engagement, including follow-ups with new hires.<br>• Lead or assist with special HR projects, such as policy updates and compliance training initiatives.<br>• Collaborate with cross-functional teams to identify opportunities for improving HR efficiency.
<p>Notre client est à la recherche d'un secrétaire juridique pour un contrat à long terme basé à Montréal, Québec. Ce rôle offre une opportunité unique de collaborer avec une entreprise de services juridiques innovante et de contribuer à la révision et à l'amélioration de solutions technologiques juridiques. Vous serez chargé de mettre à profit vos compétences juridiques pour garantir la qualité et l'efficacité des produits proposés.</p><p><br></p><p>Responsabilités:</p><p>• Vérifier et examiner les documents juridiques générés par l'outil technologique de l'entreprise.</p><p>• Collaborer avec les avocats pour garantir l'exactitude et la conformité des contenus juridiques.</p><p>• Fournir des conseils pratiques sur l'utilisation des solutions technologiques dans le secteur juridique.</p><p>• Participer à l'amélioration continue de l'outil technologique en identifiant les points à optimiser.</p><p>• Superviser la qualité des documents autogénérés pour s'assurer qu'ils répondent aux normes du secteur.</p><p>• Traduire des documents juridiques et des contenus relatifs au produit, si nécessaire.</p><p>• Communiquer les résultats des examens aux équipes concernées et proposer des ajustements.</p><p>• Assurer le respect des délais dans la révision et la validation des documents.</p><p>• Collaborer avec les équipes internes pour garantir une transition fluide vers l'utilisation de l'outil technologique.</p><p>• Contribuer à des projets spéciaux liés à l'innovation dans le domaine juridique.</p>
<p>Our client, a well-established and growing manufacturing company, is currently seeking an experienced <strong>Environmental Health and Safety (EHS) Manager</strong> to join their team. This role is a critical leadership position responsible for driving environmental compliance and fostering a proactive safety culture across all levels of the organization.</p><p>If you are passionate about EHS and have a proven track record of implementing programs that make a real impact in a manufacturing environment, we want to hear from you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead the development, implementation, and continuous improvement of the company’s EHS programs and initiatives.</li><li>Ensure compliance with all federal, provincial/state, and municipal environmental, health and safety regulations.</li><li>Oversee emissions monitoring and environmental reporting in accordance with regulatory requirements.</li><li>Conduct safety audits, hazard assessments, and incident investigations; ensure root cause analysis and corrective actions are completed.</li><li>Champion a safety-first culture by developing and delivering effective training and awareness programs.</li><li>Maintain records, SDSs, permits, and ensure all EHS documentation is current and compliant.</li><li>Serve as the primary point of contact for regulatory agencies and lead responses to inspections or compliance inquiries.</li><li>Collaborate with cross-functional teams, supervisors, and leadership to embed EHS practices into daily operations.</li></ul><p><br></p><p><br></p>
<p>A well-established organization with over four decades of industry experience is seeking an experienced HR/Payroll Specialist to join its collaborative and people-focused team. The company specializes in delivering high-performance industrial solutions across demanding environments, with a reputation for quality, reliability, and long-standing customer relationships throughout Western Canada.</p><p><br></p><p>As the company continues to grow, it is preparing for a location move from Delta to South Surrey in mid-2025. The successful candidate will play a key role in payroll operations while supporting various HR functions as needed. This is an excellent opportunity for a detail-oriented professional who thrives in a dynamic, high-integrity environment and enjoys cross-functional collaboration.</p><p><br></p><p><strong>Position Summary</strong></p><p><br></p><p>The Payroll Specialist is responsible for the full-cycle processing of payroll, ensuring compliance with federal and provincial legislation, and serving as a key liaison between Finance and HR teams. The ideal candidate will be experienced in managing complex payroll operations for a medium-sized workforce and will bring both accuracy and discretion to the role.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><ul><li>Process bi-weekly and semi-monthly payroll for 130–150 employees accurately and on time</li><li>Maintain compliance with provincial/federal payroll legislation and respond to CRA inquiries</li><li>Administer payroll-related functions including taxable benefits, vacation accruals, statutory pay, and remittances</li><li>Complete year-end payroll tasks including T4s, T2200s, and summaries</li><li>Generate and reconcile general ledger entries and payroll reports in collaboration with Finance</li><li>Prepare and issue ROEs and ensure records of employment and banking details are up to date</li><li>Monitor and administer RRSP and pension plan contributions</li><li>Address and resolve employee inquiries related to payroll, benefits, and compensation</li><li>Participate in internal/external payroll audits and respond to PIER reports</li><li>Lead or assist with payroll-related projects and support HR processes when needed</li></ul>
Nous recherchons un chargé de projet basé à Montréal, Québec, pour superviser et coordonner des initiatives variées dans les domaines de l'ingénierie mécanique et électrique. Ce rôle exige une expérience éprouvée dans la gestion de projets complexes, ainsi qu'une capacité à travailler efficacement avec des équipes multidisciplinaires. En tant que membre clé de notre organisation, vous jouerez un rôle déterminant dans l'atteinte des objectifs stratégiques.<br><br>Responsibilities:<br>• Élaborer des plans de projet détaillés, incluant les échéanciers, les ressources requises et les budgets.<br>• Assurer le suivi et l'ajustement des plans en fonction de l'avancement des projets.<br>• Effectuer des visites sur les chantiers afin de rencontrer les clients et prendre des mesures nécessaires.<br>• Collaborer étroitement avec les équipes internes et les parties prenantes externes pour garantir la fluidité des communications.<br>• Préparer et présenter des rapports d'avancement aux dirigeants pour assurer la transparence.<br>• Identifier, évaluer et gérer les risques associés aux projets tout en proposant des solutions adaptées.<br>• Accompagner les équipes dans la mise en œuvre de nouvelles initiatives et processus.<br>• Superviser plusieurs projets simultanément tout en maintenant la qualité et les délais.<br>• Promouvoir un esprit d'équipe et un leadership positif au sein des équipes.<br>• Utiliser des outils de gestion de projets pour optimiser les processus et atteindre les objectifs fixés.
<p>Notre client dans l'industrie automobile recherche un Représentant du Service Client / Support aux Ventes pour rejoindre son équipe. Cette personne sera responsable d'assister les clients dans la prise de commandes et la résolution des plaintes.</p><p>Les responsabilités incluent :</p><p><strong>Assistance aux demandes des clients :</strong></p><ul><li>Répondre aux demandes écrites et verbales concernant les produits offerts, en tenant compte des besoins des clients.</li><li>Recevoir et traiter les commandes principalement par e-mail.</li><li>Saisir les devis et les opportunités; entrer et suivre les commandes; traiter les commandes entrantes et effectuer le suivi.</li><li>Faciliter la communication entre les clients, les représentants commerciaux, les techniciens et les représentants du service clientèle.</li><li>Assister les clients en fournissant des conseils sur les produits et offrir un support après-vente de qualité.</li></ul><p><strong>Formation et suivi après-vente :</strong></p><ul><li>Fournir une formation en ligne pour les clients afin d'optimiser l’utilisation de leur portail.</li><li>Assister au suivi après-vente en garantissant la satisfaction des clients.</li><li>Gérer et suivre les plaintes des clients.</li><li>Maintenir un délai de réponse inférieur à 24 heures pour les demandes écrites, dans la mesure du possible.</li><li>Fournir un soutien et une assistance aux représentants des ventes dans différentes régions.</li></ul><p><br></p>
<p>We are searching for experienced Administrative Coordinators for our client, a non-profit organization for construction, based in New Westminster. In the role of Health & Safety Administrator, you will be responsible for supporting the administrative function of the Health & Safety department an the Advisory Committee. No two days are the same in this fast paced, high volume role, requiring a highly organized individual who has a keen interest in learning new things, communicating with a variety of individuals, and understands the importance of Safety withing Construction.</p><p><br></p><p>The main duties of this person are:</p><p>• Manage the Director’s calendar, including scheduling meetings, appointments, and reminders.</p><p>• Draft emails, memos, and other communications on behalf of the Director; respond to stakeholder inquiries related to safety and OH& S programs.</p><p>• Conduct regulatory reviews and prepare reports for industry groups as needed.</p><p>• Contribute to social media and publications promoting safety services; update Health & Safety content and industry resources on the website.</p><p>• Assist with planning annual Safety Conference and represent the organization at industry events.</p><p>• Maintain accurate records, templates, photos, and reports using the document management system.</p><p>• Ensure proper recordkeeping across all applicable databases and programs.</p><p>• Provide general administrative support to the Health & Safety team as directed by the Director.</p><p>• Coordinate committee activities by scheduling meetings, preparing agendas, documenting minutes and action items, and responding to member and stakeholder inquiries.</p><p>• Support project work by developing documentation and industry resources, and compiling statistics and progress reports for monthly or ad hoc presentations to the committees.</p><p>• Co-lead the Occupational Health & Safety (OH& S) program alongside the Director, including active participation in the JOHS Committee, internal safety initiatives, and COR audit responsibilities to maintain certification.</p><p>• Maintain compliance by updating OH& S documents in line with regulatory changes, liaising with WorkSafeBC as needed, and reporting safety statistics and progress to Executives.</p><p><br></p><p>Compensation: $55,000 - $65,000.</p><p>Location: New Westminster</p><p>Working Model: Hybrid - 2 days in office / 3 days WFH</p>
<p>We are looking for a highly organized and proactive Administrative Coordinator to join our team in Kanata, Ontario. This is a Contract position with the potential to transition into a long-term role, offering an exciting opportunity to contribute to a dynamic workplace. The successful candidate will play a pivotal role in ensuring the smooth operation of office functions and supporting various teams across the organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee daily office operations to maintain an efficient and productive environment.</p><p>• Manage office supply inventories, ensuring timely replenishment and cost-effective procurement.</p><p>• Provide comprehensive administrative support to leadership and cross-functional teams, including scheduling and preparing documents.</p><p>• Coordinate meetings and events, handling logistics and ensuring seamless execution.</p><p>• Maintain both digital and physical records, ensuring accuracy and accessibility.</p><p>• Serve as the primary point of contact for vendors, service providers, and building management.</p><p>• Assist with budget tracking and financial processes to support operational needs.</p><p>• Answer inbound calls and facilitate clear communication across departments and with external contacts.</p><p>• Utilize tools such as CRM systems, Concur, and Cisco Webex Meetings to streamline office processes.</p>
<p>Notre client est à la recherche d'un Spécialiste en Opérations de Fiscalité pour rejoindre son équipe à Montréal, Québec. Dans ce rôle, vous serez chargé de gérer les obligations fiscales de nos clients, de comprendre les lois fiscales complexes et de collaborer avec différents départements pour assurer un service intégré.</p><p><br></p><p>Responsabilités :</p><p>• Préparation et révision des déclarations fiscales des entreprises</p><p>• Fournir des conseils fiscaux éclairés aux clients corporatifs</p><p>• Participation active à la planification fiscale et aux restructurations d'entreprises</p><p>• Assurer la conformité avec les lois fiscales canadiennes en vigueur</p><p>• Collaboration étroite avec d'autres départements, tels que la comptabilité et le droit, pour offrir un service complet et intégré</p><p>• Utilisation de vos connaissances en droit fiscal, en fiscalité complexe et en droit des affaires pour résoudre les problèmes fiscaux des clients</p><p><br></p><p>Votre rôle sera essentiel pour assurer que nos clients respectent toutes leurs obligations fiscales et pour les aider à naviguer dans le paysage fiscal complexe.</p>
<p>A fast-growing Canadian healthcare company in the respiratory care sector is looking for a dynamic <strong>Operations Manager</strong> to lead its Homecare division. In this newly created position, you’ll play a key role in managing cross-functional teams and setting the strategic direction for operations across three core areas: <strong>Patient and Physician Care (PPC), Inventory and Warehouse Management, and Field Technicians</strong>.</p><p><br></p><p>You’ll report directly to the COO and work alongside the leadership team to drive operational excellence, lead a high-performing team, and ensure superior service delivery to patients and health professionals.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Workflow & Coordination Management</strong></p><ul><li>Optimize logistics, inventory, transportation, and customer service functions.</li><li>Coordinate internal teams and external health professionals via Salesforce CRM.</li><li>Foster cross-functional collaboration and drive process improvements using data and performance metrics.</li><li>Deliver regular operational updates to the leadership team.</li></ul><p><strong>Patient and Physician Care (PPC)</strong></p><ul><li>Oversee the PPC department handling inbound/outbound patient and clinician communication.</li><li>Enhance customer service and ensure exceptional experience across channels.</li><li>Work closely with Respiratory Therapists and Sleep Technicians to align on patient care.</li><li>Monitor PPC performance and provide coaching/training as needed.</li></ul><p><strong>Operations & Inventory Management</strong></p><ul><li>Supervise inventory team and ensure accurate stock and order handling.</li><li>Automate and streamline operational workflows in the Homecare division.</li><li>Coordinate fleet drivers to manage timely delivery and retrieval of medical equipment.</li><li>Maintain relationships with vendors and ensure operational compliance with safety, service, and financial goals.</li></ul><p><strong>Team Leadership & Development</strong></p><ul><li>Lead and mentor a team of 13, including 3 direct reports.</li><li>Promote a culture of collaboration, accountability, and continuous improvement.</li><li>Partner with leadership on broader strategic planning and execution.</li></ul>
<p>Our client in Calgary is seeking a professional and personable <strong>Contract Receptionist</strong> to manage front desk operations and support office coordination.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and handle reception duties with a polished, positive attitude.</li><li>Book travel arrangements and assist with courier/mail services.</li><li>Coordinate catering, kitchen supplies, and vendor orders.</li><li>Support Executive Assistants and assist with event planning.</li><li>Maintain a tidy, welcoming, and professional front office.</li><li>Ad-hoc duties as requested.</li></ul>
<p>Our client is looking for an experienced and visionary HR Director to lead and optimize global human resources operations in a dynamic and fast-paced organization. This role requires a strategic leader who can oversee HR service delivery, ensure compliance with international labour laws, and align HR functions with business objectives. Based in Ottawa, Ontario, you will manage a global team and play a pivotal role in shaping HR strategies to enhance organizational effectiveness and employee experience.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Lead global HR operations, ensuring scalability, efficiency, and alignment with business goals.</p><p>• Collaborate with HR Business Partners and senior leadership to provide strategic guidance on workforce trends, operational efficiencies, and HR service delivery.</p><p>• Drive HR transformation initiatives, including process improvements, and change management to support organizational growth.</p><p>• Oversee and manage global payroll across multiple regions.</p><p>• Ensure data accuracy and integrity across HR systems, driving enhancements to optimize efficiency and maintain compliance.</p><p>• Design and implement initiatives to promote employee engagement, well-being, and a sense of belonging.</p><p>• Support the development and execution of global HR strategies that align with business objectives and organizational transformation.</p><p>• Champion a culture of collaboration, high performance, and continuous development among leaders and employees.</p><p>• Manage and enhance global HR policies and benefits to create a world-class employee experience.</p>
<p><strong>We are seeking a Bilingual Project Manager to join our team in the engineering industry, based in Ottawa, Ontario. The Bilingual Project Manager will play a crucial role in liaising with clients, coordinating with various departments, developing job estimates, and ensuring that projects are completed within budget, schedule, and quality parameters. This role offers a contract to permanent employment opportunity.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Establish relationships with clients, identifying their needs and responding to formal requests for quotations for repair or capital work</p><p>• Collaborate with experienced division personnel, the technical service, and engineering departments to define the specifications the company will offer for a specific application</p><p>• Work alongside divisional personnel to prepare and issue proposals, refining the scope and price in correspondence with customers, aiming to secure a contract</p><p>• Visit job sites or customers to gather information needed for pricing work, including schedule and services to be provided, and inspect client equipment to identify maintenance needs</p><p>• Implement projects using corporate services, including the engineering department, purchasing department, and other operations groups, as well as the construction department for larger jobs</p><p>• Monitor the progress of the project, ensuring it is within budget, schedule, and quality parameters, while adhering to all safety procedures. Implement cost tracking and develop work schedules</p><p>• Build positive relationships with and actively seek work with new customers</p><p>• Handle other tasks as assigned</p><p>• Use CRM, ERP, and other technologies to manage projects and processes.</p>
<p>A growing mechanical services provider in Etobicoke is looking to add a detail-oriented and service-driven HVAC + Plumbing Estimator to their operations team. The successful candidate will focus on estimating repair and replacement work identified through daily service calls, emergency response, and ongoing preventative maintenance contracts.</p><p>This is an ideal opportunity for someone with hands-on mechanical field experience or a related background to transition into an office-based estimating role. You’ll work closely with the planning and estimating team to support retrofit and modification projects and contribute to bid and tender submissions.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare cost estimates for HVAC and plumbing repairs, asset renewal, and small-scope projects</li><li>Translate service reports, deficiency lists, and site visits into actionable scopes of work</li><li>Collaborate with field technicians and suppliers to verify materials, labour requirements, and project timelines</li><li>Maintain organized records of estimates, pricing, and supplier quotes</li><li>Support planning meetings and project handoffs to align priorities and workflows</li><li>Assist with take-offs and pricing for retrofit and modification work</li><li>Contribute to tender packages for both service and capital projects</li><li>Help improve internal workflows and foster a culture of collaboration</li></ul><p><br></p>
<p>We are partnering with a reputable Vancouver based Real Estate Investment & Development company for a Property Management Administrator. In this role, you will be responsible for supporting the VP & Director of Operations in scheduling and administrative tasks, tenant management, and some accounting support. If you are organized, people-oriented, and enjoy wearing multiple hats, this could be the perfect fit!</p><p><br></p><p><strong>The main duties of this person are:</strong></p><p><br></p><p><strong>Accounts Payable (30%)</strong></p><p>• Process bi-weekly pay runs (automated system)</p><p>• Handle 50–200 invoices every two weeks</p><p>• Perform data entry (pre-coded format)</p><p>• Respond to vendor queries</p><p>• Maintain AP filing systems</p><p><br></p><p><strong>Accounts Receivable (30%)</strong></p><p>• Manage rent rolls for 15 buildings (approx. 3,000 tenants)</p><p>• Ensure PAD (pre-authorized debit) payments are processed without issues</p><p>• Update AR files, set up PADs, and maintain documentation</p><p>• Light collections (exceptions only)</p><p>• Field AR-related tenant queries (complaints directed to senior team member)</p><p><br></p><p><strong>Lease Administration (20%)</strong></p><p>• Enter new tenant information into the system</p><p>• Review and verify lease agreements</p><p>• Assist managers and tenants in completing required lease forms</p><p><br></p><p><strong>Executive Assistant to VP (20%)</strong></p><p>• Schedule appointments and manage calendars</p><p>• Coordinate meetings, events, and the annual Christmas party</p><p>• Organize mail, manage follow-ups with vendors</p><p>• Maintain orderly filing for executive-related tasks</p><p><br></p><p><strong>Office Coordination</strong></p><p>• Oversee inventory and office supplies</p><p>• Support team members as needed, especially in collaboration with the senior leader</p><p>• Communicate internally via phone and email (email preferred)</p>
<p>We are looking for a detail-oriented Project Coordinator to manage and support electric vehicle (EV) charging station installation and operations in Toronto, Ontario. This 3 month contract position will require a proactive individual to oversee vendor coordination, maintain system dashboards, and ensure the accuracy of online presence for EV-related information. The role offers a hybrid work arrangement, with a minimum of three in-office days per week and occasional site visits within the city.</p><p><br></p><p>Responsibilities:</p><p>• Manage dashboards for EV charging providers, ensuring updates such as rate changes, messaging adjustments, and charger status are accurately reflected.</p><p>• Coordinate routine maintenance and emergency repairs with vendors, verifying timely and satisfactory completion.</p><p>• Address charger performance issues, collaborating with vendors to implement corrective measures.</p><p>• Conduct regular audits of online platforms, ensuring accurate and updated EV information across websites and third-party platforms.</p><p>• Maintain trackers for maintenance schedules and EV signage, ensuring data consistency.</p><p>• Assist in the commissioning process for new chargers, including completing required forms and supporting setup activities.</p><p>• Oversee inventory management for charging equipment and spare parts, ensuring availability and proper documentation.</p><p>• Monitor budgets related to EV operations, ensuring efficient allocation of resources.</p><p>• Keep detailed records of vendor contracts, communications, and performance reports.</p><p>• Conduct occasional field visits using public transit to perform site inspections and assessments.</p>
<p>Our highly respected and reputable client is offering a permanent employment opportunity for an <strong>Administrative Assistant</strong> with a minimum of 3 years experience to join our manufacturing industry client in Ottawa, Ontario. This role involves a range of tasks including processing customer applications, maintaining customer records, and resolving customer inquiries. Additionally, you will monitor customer accounts and take appropriate actions when necessary.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Efficiently and accurately process customer credit applications</p><p>• Manage and maintain precise customer credit records</p><p>• Effectively address and resolve customer inquiries</p><p>• Monitor customer accounts and execute necessary actions</p><p>• Handle both inbound and outbound calls as part of customer service</p><p>• Perform data entry tasks as required</p><p>• Undertake scheduling of appointments</p><p>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks</p><p>• Engage in email correspondence as part of the role</p><p>• Work independently and within a team environment to achieve tasks</p>
<p>We are looking for a Facilities Site Advisor to join our clients team in Victoria, British Columbia. This long-term contract position is ideal for someone with a strong background in office administration and facilities management. In this role, you will oversee various office and building functions, ensuring a seamless and organized environment for employees and visitors alike. This position is working fully on site in the Downtown Victoria area. </p><p><br></p><p>Responsibilities:</p><p>• Manage reception duties, serving as the first point of contact for visitors and staff.</p><p>• Conduct daily walkthroughs of the office space to ensure cleanliness and organization.</p><p>• Prepare and maintain conference and meeting rooms, ensuring they are ready for use.</p><p>• Perform weekly audits to uphold building standards and identify areas for improvement.</p><p>• Coordinate with vendors, including scheduling and managing their services.</p><p>• Monitor and manage budgets responsibly, ensuring efficient use of resources.</p><p>• Oversee access management and security protocols within the office.</p><p>• Collaborate with building property managers to address maintenance and operational needs.</p><p>• Support off-site workers by facilitating necessary arrangements.</p><p>• Manage office supply inventory, including ordering and stocking.</p>
<p>On behalf of our clients, we are looking for an organized and detail-oriented Receptionist to join team on a contract basis in Markham, Ontario. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and efficient front desk experience. You will also provide administrative support to help maintain smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, clients, and staff in a friendly and detail-oriented manner.</p><p>• Operate and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle email correspondence promptly and with attention to detail.</p><p>• Schedule and manage appointments while maintaining accurate records.</p><p>• Perform data entry tasks and ensure information is properly organized and updated.</p><p>• Use Microsoft Office applications, including Word, Excel, and Outlook, for various administrative tasks.</p><p>• Organize and maintain physical and digital filing systems.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues.</p><p>• Support the team by performing additional administrative duties as required.</p>
<p>Notre firme de recrutement est actuellement mandatée par un client de renom situé à Québec pour recruter un(e) <strong>Gestionnaire des opérations du service à la clientèle </strong>afin de superviser et optimiser les services techniques de l’entreprise. Ce rôle stratégique implique à la fois des responsabilités administratives, humaines et axées sur le service à la clientèle.</p><p><br></p><p>🔍 <strong>Responsabilités principales :</strong></p><p>🗂 <strong>Administration et opérations</strong></p><ul><li>Définir et atteindre les objectifs des services sous votre supervision en collaboration avec la direction.</li><li>Gérer le budget d’exploitation annuel de votre secteur.</li><li>Maintenir les systèmes de rapports requis par la direction générale et les manufacturiers.</li><li>Recommander l’achat de nouveaux équipements ou outils selon les besoins.</li><li>Assurer un service de réparation de haute qualité et réduire les retours à l’atelier.</li><li>Effectuer des vérifications de la qualité des travaux.</li><li>Assurer un environnement de travail sécuritaire et conforme aux lois et règlements en vigueur.</li><li>Veiller à l’application des politiques de garantie et en gérer les réclamations.</li><li>Établir les barèmes de prix des opérations fixes et soumettre des recommandations à la direction.</li><li>Collaborer avec les autres directeurs pour améliorer la rentabilité globale de l’entreprise.</li><li>Participer aux réunions de direction.</li></ul><p>👥 <strong>Gestion des ressources humaines</strong></p><ul><li>Embaucher, encadrer et motiver les gestionnaires de votre secteur.</li><li>Animer des réunions d’équipe régulièrement.</li><li>Favoriser la collaboration et un bon climat de travail au sein des services.</li><li>Promouvoir le développement professionnel des employés.</li><li>Identifier les besoins en formation avec les gestionnaires et le service de formation.</li><li>Évaluer périodiquement la performance du personnel.</li></ul><p>🤝 <strong>Service à la clientèle</strong></p><ul><li>Développer et entretenir des relations durables avec la clientèle.</li><li>Mettre en place un système de suivi de la satisfaction client.</li><li>S’assurer que le personnel agit avec courtoisie et professionnalisme.</li><li>Gérer les plaintes clients dans les délais prescrits.</li></ul><p><br></p>
<p>We are seeking an experienced and dynamic <strong>Director, Real Estate & Facilities</strong> to lead and oversee strategic initiatives across our extensive portfolio of locations in Canada. In this pivotal role, you will drive facility operations, real estate management, security, and environmental health and safety programs while collaborating with internal leaders and external stakeholders. The successful candidate will bring innovative solutions, strong leadership skills, and a vision for optimizing our facilities and real estate portfolio to support the organization's business strategy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Lead negotiations with landowners and agents regarding acquisitions and lease renewals.</li><li>Collaborate with finance and legal teams to facilitate seamless transactions.</li><li>Conduct analysis of real estate trends and provide executive leadership with accurate forecasts and insights.</li><li>Ensure compliance with applicable policies and regulations impacting real estate approvals.</li><li>Recruit, train, mentor, and evaluate staff to build and nurture a high-performing team.</li><li>Provide coaching and career development opportunities for direct reports to achieve operational excellence.</li><li>Foster engagement and collaboration within the Facilities team while promoting a culture of continuous improvement.</li><li>Use expertise in space planning, design, and construction project management to oversee renovations and build-out efforts.</li><li>Manage capital planning and associated budgets for all space-related initiatives.</li><li>Establish security processes, such as building access controls, CCTV systems, photo identification, and parking management.</li><li>Collaborate with local site leaders and vendors to ensure sustainable security services are maintained.</li><li>Lead efforts on emergency and business continuity management programming.</li><li>Provide leadership and oversight for programs related to biological hygiene, chemical safety, waste management, and emergency management.</li><li>Collaborate with workplace health and safety committees to ensure compliance with environmental health regulations and standards.</li></ul><p><br></p>
