VP/Director of Finance<p>Our highly respected client is looking for a VP/Director of Finance to take charge of their finance department. Located in Ottawa, Ontario, this role involves overseeing the daily accounting activities, managing the accounting team, and ensuring adherence to all relevant standards and best practices. As a VP/Director of Finance, you will also be the main bank liaison, manage firm cash flows, and contribute to the overall success of the firm by completing regular financial analysis.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee the daily accounting activities including processing outgoing funds, bank deposits, accounts payables, and accounts receivables</p><p>• Lead the accounting team and provide backup support during high volume periods or remote work/vacation/sick cover</p><p>• Ensure compliance with all government, bank, Law Society, and Meritas standards and best practices</p><p>• Manage legal accounting & docketing software for new user setups, updates, changes, problem resolution, and recommend changes of software when and as appropriate</p><p>• Attend regular meetings with the firm Management Committee and/or Partnership to provide updates on financial health and areas of concern</p><p>• Oversee annual review engagement with our external accounting firm for year end reporting for the primary business and its subsidiaries</p><p>• Create firm policies for greater financial health and work closely with the Operations team to develop and attain strategic goals, administrative and operational processes, and procedures</p><p>• Prepare and/or oversee all bank, government, and regulatory filings, applications, registrations, payments, and reporting requirements as per their schedule</p><p>• Regularly analyze financial data to identify successes and deficiencies, develop key financial models, plan for cash spends on different projects, create firm wide budgets for a fiscal year, and make recommendations for future endeavors and goals</p><p>• Respond to inquiries from lawyers and staff on client files and manage firm cash flows</p>Customer Service Representative<p>Robert Half Ottawa is currently working with a client who is offering a permanent employment opportunity as a Customer Service Representative. This role is within the industry and involves addressing customer inquiries, providing product support, and ensuring overall customer satisfaction. </p><p><br></p><p><strong>Responsibilities: </strong></p><p>• Serve as the main point of contact for all customer inquiries via phone, email, and chat, delivering timely and detail oriented responses.</p><p>• Demonstrate comprehensive knowledge of our products and services to help customers make informed decisions based on their requirements.</p><p>• Manage customer orders effectively, including the processing and tracking of orders, and handling any returns, exchanges, and warranty claims.</p><p>• Troubleshoot and find resolutions to any technical issues or complaints, escalating to appropriate departments when necessary.</p><p>• Document and collect customer feedback to contribute to the enhancement of our products, services, and overall customer experience.</p><p>• Ensure all customer queries are followed up and resolved promptly, upholding high standards of service.</p>Supply Chain Manager<p>Our client has an exciting opportunity for a Supply Chain Manager in Ottawa, Ontario. This role involves providing expert knowledge in the acquisition of technically complex or commercially risky goods and services, coordinating with suppliers to ensure adherence to contractual requirements, and making decisions based on thorough analysis.</p><p><br></p><p><strong>Responsibilities</strong></p><p>• Oversee procurement activities related to highly complex or specialized goods and services.</p><p>• Establish and maintain effective supply chain management practices in compliance with corporate policies.</p><p>• Collaborate with internal stakeholders across various functions such as engineering, finance, and legal to provide guidance on supply chain principles and requirements.</p><p>• Conduct supply chain risk assessments and due diligence tasks, making recommendations on vendor selection and product choices based on identified risks.</p><p>• Manage supplier performance from sourcing and proposal evaluation to negotiation, award, execution, and administration.</p><p>• Monitor ongoing supplier contracts, managing scope changes, variations, and invoice approvals.</p><p>• Work with the Legal department to draft and implement contract templates, purchase agreements, amendments, renewals, and other related documents.</p><p>• Foster and maintain good working relationships with suppliers and internal stakeholders from all operating units within the company.</p><p>• Exercise financial stewardship through budget monitoring and setting ongoing cost reduction goals.</p><p>• Continually seek improvements to procurement-related systems and processes.</p>Head, Finance Policies, Procedures, Standards<p>An exciting opportunity is available in a Crown Corporation. As the Head of Finance Policies, Procedures, and Standards, you will play a pivotal role in the development and implementation of finance and procurement policies, leading the adoption of new accounting standards, and providing ongoing training and support to staff. You will also contribute to the oversight of internal controls and the creation and maintenance of budget and forecast models.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Develop and implement policies and procedures related to finance and procurement, ensuring they are current and compliant with relevant standards.</p><p>• Lead the adoption of new accounting standards and apply existing standards to complex transactions, ensuring accuracy and compliance.</p><p>• Provide ongoing training and support to staff regarding finance procedures and policies, fostering a culture of knowledge sharing and detail-oriented development.</p><p>• Contribute to the development, implementation, and oversight of appropriate internal controls, contributing to the overall financial integrity and security of the organization.</p><p>• Contribute to the creation and maintenance of the organization's budget and forecast models, ensuring they accurately reflect current and projected financial performance.</p><p>• Apply your expertise in various software such as 3M, Concur, CRM, Crystal Reports, and Data Mining Techniques to ensure efficient and accurate financial management.</p><p>• Utilize your skills in accounting functions, annual budgeting, auditing, and budget processes to contribute to the financial health and sustainability of the organization.</p><p>• Collaborate with internal and external staff and organizations, including auditors, to ensure accurate financial reporting and compliance.</p><p>• Manage budget models and advise individuals with varying levels of financial expertise on budget development, fostering an environment of knowledge sharing and financial literacy.</p>Customer Service Representative<p>Our client is seeking a Customer Service Representative to become an integral part of their team located in Ottawa, Ontario. The role offers a short term contract employment opportunity in the industry. As a Customer Service Representative, you will undertake a variety of tasks such as data entry, email correspondence, and schedule appointments while ensuring a high level of customer service.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Respond to customer inquiries and provide information on our services.</p><p>• Ensure accurate and efficient entry of customer orders.</p><p>• Manage inbound and outbound calls in a timely manner.</p><p>• Maintain and update customer records in Microsoft Excel and Word.</p><p>• Provide assistance at the registration desk.</p><p>• Monitor customer accounts and take appropriate actions based on account activity.</p><p>• Maintain a keen understanding of the topics that interest our customers.</p><p>• Assist in setting up and taking down event materials.</p><p>• Ensure that all staff, including yourself, are well catered for during breakfast and lunch.</p><p>• Attend sessions of interest when not occupied with other tasks.</p>Bookkeeper/Office Manager<p><strong>Robert Half is partnering with an owner managed business located in the North Dundas region. This is a full-time/permanent position on site. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (75-85K)</p><p>-Full benefits</p><p>-Discretionary bonus</p><p>-3 weeks vacation</p><p>-Hours: 40hrs (flex hours)</p><p>-Free parking</p><p>-Great culture and leadership team</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>-Administer and manage the entire process of Accounts Payable and Accounts Receivable</p><p>-Stay updated with changes in statutory payroll and implement them accordingly</p><p>-Oversee the bi-weekly payroll management</p><p>-Prepare T4 and ROE documents</p><p>-Handle HST remittances effectively</p><p>-Evaluate the validity of invoices and enter bills</p><p>-Make timely payments to suppliers and resolve any discrepancies with vendors</p><p>-Prepare deposits and cheques for signatures</p><p>-Perform Bank and Credit Card reconciliations</p><p>-Prepare the financial statements</p><p>-Cash flow reports and analysis</p><p>-Prepare and monitor product profitability reports</p><p>-Assist the management team in implementing new accounting procedures if required</p><p>-Handle the month-end and year-end closing procedures.</p>Full Charge Bookkeeper<p>We are on the lookout for a Full Charge Bookkeeper to join our clients team in Ottawa, Ontario. This role offers a long term contract employment opportunity in the construction industry. As a Full Charge Bookkeeper, you will be expected to manage customer accounts, process applications, and maintain meticulous records, while resolving any customer inquiries.</p><p><br></p><p>Responsibilities:</p><p>-Efficiently and accurately process customer credit applications.</p><p>-Manage full cycle payroll for multiple employees, utilizing Jonas Software.</p><p>-Maintain precise customer credit records.</p><p>-Oversee credit card reconciliations and expense reports.</p><p>-Monitor customer accounts and take appropriate actions when necessary.</p><p>-Perform bank reconciliations and manage billing functions.</p><p>-Manage Accounts Payable (AP) and Accounts Receivable (AR).</p><p>-Handle collections for overdue accounts exceeding 60 days.</p><p>-Utilize Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook for various accounting functions.</p><p>-Operate accounting software systems and ADP - Financial Services for efficient functioning.</p>VP/Director of Finance<p>Due to a pending retirement, our client is in search of an Associate Director of Finance to join their team located in Ottawa, Ontario. The role revolves around managing the financial operations of the organization, including financial accounting, analysis, reporting, and forecasting. The successful candidate will also have the responsibility of overseeing the Finance Branch employees and managing internal controls in accordance with company policies and legal regulations.</p><p><br></p><p><strong>Advantages:</strong></p><p>-Hybrid home opportunity managing a predominantly remote staff</p><p>-25 vacation days the first year and 15 statutory holidays</p><p>-Excellent benefits including pension plan.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>-Oversee the processing and recording of all financial transactions, ensuring accuracy and timeliness.</p><p>-Manage the overall financial operations, providing insightful analysis, budgeting, forecasting, and financial reports to the executive team.</p><p>-Establish and monitor internal controls, ensuring that accounting activities adhere to established legal, regulatory, and company policies and procedures.</p><p>-Prepare, analyze, and present monthly, quarterly, and annual operating results for each department, identifying critical financial issues and proposing solutions.</p><p>-Manage the performance of the Finance Branch, fostering a culture of coaching, skills building, and accountability.</p><p>-Coordinate the preparation of working papers and provision of materials to external auditors for the year-end external audit.</p><p>-Monitor and improve existing control systems, and develop new ones as necessary to ensure the smooth running of the financial operations.</p><p>-Handle other related duties as may be assigned, contributing to the overall effectiveness of the finance function</p>Controller<p>Our client is on the lookout for a Controller to join our team in South-West Ottawa, Ontario. In this role, you will have a wide range of responsibilities, including managing financial reporting and compliance, overseeing day-to-day activities related to inventory, payroll, and asset management, as well as leading the accounts receivable and payable departments.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee and enhance internal controls for accurate financial reporting and adherence to regulatory requirements</p><p>• Direct daily operations concerning inventory, payroll, and asset management</p><p>• Develop efficient, documented work-flow processes and accounting policies</p><p>• Collaborate cross-functionally to offer financial insights and support strategic initiatives</p><p>• Guide and assist the accounts receivable and accounts payable departments</p><p>• Lead the year-end review process</p><p>• Assist in the creation of tax schedules</p><p>• Perform reconciliation and posting of journal entries</p><p>• Support Month End and Year End closing procedures</p><p>• Review and renew insurance policies</p><p>• Utilize various skills such as 3M, Accounting Software Systems, ADP - Financial Services, CRM, Crystal Reports, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Auditing, Budget Processes.</p>