9 results for Administrative Coordinator in Ontario

Senior Manager, Administration

Markham, ON
onsite
Permanent
100000.00 - 130000.00 CAD / Yearly
Our client is seeking a Senior Manager, Administration to lead administrative operations across North America, including Canada and the U.S. This role oversees support centers, retail locations, warehouse facilities, and future expansion projects.The successful candidate will serve as a strategic partner to leadership and cross-functional teams by strengthening administrative governance, improving operational efficiency, reducing risk, and ensuring administrative services support business growth and long-term objectives. Key Responsibilities Strategic Leadership<ul><li>Develop and execute administration strategies aligned with business goals.</li><li>Establish administrative policies, procedures, and governance frameworks.</li><li>Drive continuous improvement, service quality, and operational efficiency.</li><li>Identify cost optimization and resource allocation opportunities.</li><li>Provide strategic advice to senior leadership on administrative matters. </li></ul>Regional Administration Management<ul><li>Oversee administrative functions across support centers, retail stores, and warehouses in North America.</li><li>Ensure effective office services, facilities support, equipment management, travel coordination, and vendor administration.</li><li>Establish service standards and KPIs.</li><li>Manage the annual administration budget and operating expenses.</li><li>Review and approve administration-related expenses and service agreements.</li></ul>Asset, Facilities, and Expansion Support<ul><li>Oversee company vehicle management for store and office support operations.</li><li>Ensure efficient use of office and facility resources.</li><li>Support office relocation, expansion, and new site setup projects.</li><li>Lead administration planning and support for new stores, offices, and business growth initiatives.</li><li>Coordinate cross-functional resources for major projects and openings.</li></ul>Risk, Compliance, and Vendor Management<ul><li>Oversee licenses, permits, and insurance claims processes.</li><li>Ensure compliance with internal policies and regulatory requirements.</li><li>Represent the administration function during audits and compliance reviews.</li><li>Lead vendor management programs, contract negotiations, and vendor performance reviews.</li><li>Develop service level agreements and identify cost-saving opportunities.</li></ul>Team Leadership<ul><li>Lead, coach, and develop the administration team.</li><li>Establish succession planning and talent development initiatives.</li><li>Set departmental goals and oversee performance management.</li><li>Foster employee engagement and a collaborative, high-performing team culture.</li></ul>Business Partnership<ul><li>Partner with cross-functional teams to support company initiatives.</li><li>Provide analysis and recommendations related to administration operations.</li><li>Lead special projects as assigned by senior leadership.</li><li>Represent administration in cross-functional meetings and decision-making discussions.</li></ul>
2026-08-26T18:24:00Z

Assistant Controller

Richmond Hill, ON
onsite
Permanent
80000.00 - 110000.00 CAD / Yearly
Robert Half is partnering with a client in the transportation industry to hire an Assistant Controller in Richmond Hill, Ontario.This position offers the opportunity to play a key role in the organization’s accounting and finance function while gaining exposure to all areas of the business.Reporting to the Controller, the Assistant Controller will support financial operations across reporting, close, budgeting, compliance, payroll, and operational cost analysis. This role is well suited to a hands-on accounting professional who is eager to learn the business from the ground up, contribute cross-functionally, and grow into broader leadership responsibilities over time. Key ResponsibilitiesFinancial Reporting and Close<ul><li>Support the monthly, quarterly, and annual close processes</li><li>Prepare and review financial statements in accordance with GAAP</li><li>Analyze budget-to-actual results and provide variance commentary</li><li>Maintain general ledger accuracy and oversee account reconciliations</li></ul>Operational Accounting<ul><li>Monitor and analyze fleet-related costs, including fuel, maintenance, leasing, and depreciation</li><li>Support revenue recognition for freight, logistics, contract, and mileage-based billing</li><li>Track and report on cost-per-mile, cost-per-route, and asset utilization metrics</li><li>Assist with accounting for equipment purchases, leases, and disposals</li></ul>Budgeting, Forecasting, and Analysis<ul><li>Assist with annual budgets and rolling forecasts</li><li>Partner with operations to align financial planning with route and fleet activity</li><li>Prepare financial models and support scenario analysis for business decisions</li></ul>Controls, Compliance, and Risk<ul><li>Help maintain and strengthen internal controls over financial reporting</li><li>Support compliance with applicable regulatory, tax, and reporting requirements</li><li>Assist with external audits, insurance reporting, claims accounting, and risk management</li><li>Ensure required renewals, certifications, and annual filings are completed on time</li></ul>Process Oversight<ul><li>Oversee accounts payable and accounts receivable activities</li><li>Support billing accuracy, collections, cash flow, and working capital management</li><li>Oversee payroll processing for operational and administrative employees</li><li>Monitor labour costs and support compliance with wage and overtime requirements</li></ul>Leadership and Collaboration<ul><li>Supervise and support accounting team members</li><li>Partner with operations, dispatch, and fleet teams to provide financial insight</li><li>Serve as backup to the Controller as needed</li></ul>
2026-08-07T21:33:43Z

Project Assistant

Mississauga, ON
remote
Temporary
20.00 - 22.00 CAD / Hourly
We are looking for a Project Assistant to support examination content development and coordination activities within a healthcare-focused standards environment in Mississauga, Ontario. This Long-term Contract position is ideal for someone who brings strong administrative judgement, project coordination experience, and the ability to keep multiple stakeholders aligned in a deadline-driven setting. The successful candidate will contribute to meeting logistics, resource management, and examination event support while maintaining a high standard of accuracy and professionalism. Responsibilities:• Coordinate the planning and recording of oral examination training videos, including helping secure participation from Members and ensuring schedules and materials are in place.• Maintain examination preparation content across shared digital platforms and public-facing web resources by uploading, reviewing, organizing, and updating documentation accurately.• Arrange and support committee and stakeholder meetings by managing calendars, preparing materials, tracking logistics, and following up on action items as needed.• Distribute individual assignments to committee members, collect submitted work, and compile information for review and circulation.• Work closely with the Finance team to submit and track expenses related to committee activity, travel, reimbursements, and oral examination production needs.• Provide operational support during examination events, including contributing to command centre activities and helping resolve issues in a timely manner.• Assist with the coordination and delivery of Examiner Training Day by organizing schedules, materials, communications, and participant support.• Monitor deadlines and competing priorities across multiple activities to help ensure projects move forward on time and according to established requirements.
2026-09-06T00:39:32Z

Contracts Manager

Waterloo, ON
remote
Permanent
90000.00 - 105000.00 CAD / Yearly
We are seeking an experienced Contracts Manager to oversee service agreements, vendor relationships, and facilities-related contracts across multiple locations. This position is responsible for managing the full contract lifecycle, ensuring compliance, mitigating risk, and driving strong vendor performance while supporting operational excellence throughout the organization. This role is ideal for a collaborative detail oriented with strong negotiation skills, experience managing facilities and service contracts, and the ability to balance stakeholder needs with organizational objectives. Responsibilities Develop and execute contract management strategies that support operational, financial, and organizational goals. Manage the full contract lifecycle, including drafting, reviewing, negotiating, administering, renewing, and terminating agreements. Ensure all contracts comply with organizational policies, regulatory requirements, and risk management standards. Lead procurement and tendering activities for facilities services, maintenance programs, capital projects, and operational vendors. Serve as the primary point of contact for contractors, consultants, and service providers. Monitor vendor and contractor performance against contractual obligations, service level agreements, and key performance indicators. Ensure compliance with health and safety regulations, insurance requirements, and applicable workplace standards. Partner with facilities and operations teams to support maintenance initiatives, renovations, capital projects, and service delivery across multiple sites. Identify and mitigate contractual and operational risks through proactive monitoring, reporting, and issue resolution. Maintain accurate contract documentation, reporting, and audit-ready records. Manage vendor performance issues, service disruptions, and contractual disputes, ensuring timely resolution. Provide guidance to internal stakeholders on contract administration, procurement processes, and vendor management best practices. Drive continuous improvement initiatives related to contract governance, supplier performance, cost optimization, and service delivery.
2026-08-24T15:48:42Z

Executive Assistant

Toronto, ON
onsite
Permanent
95000.00 - 100000.00 CAD / Yearly
We are looking for an Executive Assistant to provide dependable, high-level support within a busy healthcare organization. This position is suited to a highly experienced, detail-oriented candidate who can anticipate needs, manage sensitive information with care, and keep executive operations running smoothly. The successful candidate will bring strong judgement, excellent coordination skills, and the confidence to work effectively with senior leaders and board members. Responsibilities:• Oversee daily administrative activities for the executive office, ensuring priorities are organized and handled efficiently.• Review incoming requests, correspondence, and issues, then direct them appropriately so urgent matters receive prompt attention.• Prepare high-quality documents such as presentations, reports, letters, and briefing packages to support executive decision-making.• Arrange meetings, leadership forums, and special events by managing schedules, materials, logistics, and related services as needed.• Maintain the executive calendar, coordinate appointments, and organize travel plans, itineraries, and associated details.• Respond to confidential inquiries and communications with discretion and sound judgement.• Strengthen office workflows by identifying opportunities to improve administrative systems and operating processes.• Support the Board of Directors through meeting coordination, distribution of materials, and timely follow-up on administrative requirements.• Serve as a key point of contact between executive leadership, board members, and internal or external stakeholders when appropriate.
2026-08-20T19:58:44Z

Accounting Manager

Markham, ON
onsite
Permanent
100000.00 - 115000.00 CAD / Yearly
We are looking for an Accounting Manager to lead core financial operations and support accurate, timely reporting for the organization in Markham, Ontario. This role is suited to a detail-oriented finance leader who can oversee day-to-day accounting activities, strengthen controls, and guide process improvements across multiple accounting functions. The successful candidate will work closely with internal stakeholders to support budgeting, payroll, payables, and system-based financial workflows while maintaining compliance and reporting integrity. Responsibilities:• Direct daily accounting operations, ensuring financial records are complete, accurate, and prepared in accordance with internal standards and reporting deadlines.• Oversee accounts payable activities, monitor payment workflows, and resolve issues that may affect the timely processing of vendor obligations.• Manage payroll-related accounting tasks and coordinate with relevant teams or service providers to support accurate and compliant payroll administration.• Supervise month-end and period-end close activities, including account reconciliations, variance review, and the preparation of supporting documentation.• Lead budget coordination efforts by partnering with business leaders to compile financial inputs, track performance, and support forecast adjustments.• Review financial data in ERP and related accounting platforms to identify discrepancies, improve reporting quality, and strengthen process efficiency.• Support the administration and effective use of tools such as ADP, BlackLine, Concur, and other accounting systems that enable financial operations.• Evaluate existing accounting procedures and implement improvements to enhance controls, consistency, and operational effectiveness, including system-related process updates where required.
2026-08-21T02:28:45Z

Finance Manager

Kingston, ON
onsite
Permanent
90000.00 - 120000.00 CAD / Yearly
We are looking for an experienced Controller to lead financial operations and provide sound oversight of accounting activities for our construction client in Kingston, Ontario. This position plays a key role in supporting business decisions through accurate reporting, budgeting, and payroll administration. The successful candidate will bring strong systems knowledge, a hands-on approach to financial management, and the ability to strengthen reporting processes while maintaining compliance and accuracy. Responsibilities:• Oversee day-to-day accounting operations and ensure financial records are complete, accurate, and maintained in accordance with established standards.• Prepare monthly, quarterly, and annual financial reports that provide clear insight into organizational performance and support leadership decision-making.• Lead budgeting activities, monitor variances, and provide analysis to help guide financial planning and resource allocation.• Manage payroll processes and coordinate with relevant systems to ensure employees are paid accurately and on schedule.• Administer and optimize accounting software and related financial tools to improve efficiency, reporting quality, and internal controls.• Produce customized financial analyses and ad hoc reports to address operational needs and executive requests.• Support the maintenance and improvement of reporting frameworks using tools such as Crystal Reports and other business systems.• Collaborate with internal stakeholders to align financial information with operational priorities and strengthen overall data accuracy.
2026-08-11T13:23:40Z

Assistant Controller

Ottawa, ON
onsite
Temporary
34.00 - 39.00 CAD / Hourly
We are looking for an Assistant Controller to join a business in Ontario on a long-term contract basis. This in-office position requires a hands-on, detail-oriented accounting specialist who can help guide daily finance operations, support accurate reporting, and strengthen departmental processes. The successful candidate will play a key role in maintaining financial discipline while working closely with internal stakeholders across core accounting activities. Responsibilities:• Oversee the daily workflow of the accounting function to ensure timely, accurate, and well-organized financial operations.• Support month-end and period-end close activities, including account reconciliations, financial review, and reporting preparation.• Manage accounts payable processes, monitor payment accuracy, and help maintain strong vendor records and controls.• Coordinate payroll administration and related financial records using appropriate systems and established procedures.• Contribute to budgeting activities by assisting with financial tracking, variance review, and ongoing forecast support.• Use accounting platforms and reporting tools such as QuickBooks, QuickBooks Premier, Concur, ADP, and Crystal Reports to maintain records and produce useful financial information.• Review accounting transactions and supporting documentation to promote compliance, consistency, and accuracy across the department.• Assist with strengthening internal controls, refining accounting procedures, and supporting operational improvements within the finance team.
2026-08-31T14:04:01Z

Human Resources (HR) Administrator

Kanata, ON
onsite
Temporary
21.38 - 24.75 CAD / Hourly
We are looking for a detail-oriented Human Resources (HR) Administrator to support a not-for-profit organization in Kanata, Ontario on a part-time Contract assignment. This role is ideal for someone with hands-on HR administration experience who can manage employee support processes with accuracy and professionalism. The successful candidate will bring strong working knowledge of ADP Workforce Now and will assist with benefits coordination, onboarding activities, payroll-related administration, and other day-to-day HR tasks. Responsibilities: • Administer employee health, dental, and related group benefit activities, including enrolments, updates, and terminations. • Maintain accurate employee records within ADP Workforce Now and ensure HR information is current and organized. • Provide administrative support for onboarding processes, including documentation, orientation coordination, and new employee setup. • Assist with payroll-related HR administration by preparing and validating employee data required for timely processing. • Respond to staff and manager inquiries on HR policies, procedures, and routine employment matters. • Support recruitment administration by coordinating job postings, applicant tracking, interview scheduling, and onboarding documentation. • Help arrange training logistics and maintain records of employee learning and compliance requirements. • Contribute to additional HR projects and administrative duties as needed to support the team during the contract period.
2026-08-18T13:08:43Z