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CFO

Kingston, TN
onsite
Permanent / Full Time
140000 - 160000 USD / Yearly
Robert Half is currently recruiting for an experienced Chief Financial Officer to lead financial operations and provide strategic guidance for our client in Kingston, Tennessee. This role oversees core accounting activities, strengthens financial controls, and supports informed business decisions through accurate reporting and forecasting. The ideal candidate brings strong leadership, a process-minded approach, and the ability to improve procedures while maintaining day-to-day financial accuracy. Responsibilities:• Direct the company’s financial planning activities, including budgeting, forecasting, and long-range financial analysis to support business goals.• Oversee month-end and period-end close processes, ensuring journal entries, reconciliations, and financial reporting are completed accurately and on schedule.• Prepare and review financial statements, offering clear insight into performance, risks, and opportunities for leadership stakeholders.• Manage accounts payable and accounts receivable functions to maintain healthy cash flow and support efficient transaction processing.• Establish, document, and refine departmental standard operating procedures to improve consistency, compliance, and overall efficiency.• Lead process improvement efforts across finance and accounting operations to strengthen controls and streamline workflows.• Supervise account reconciliations, including bank accounts and balance sheet accounts, to ensure the integrity of financial records.• Oversee personal property tax reporting and related financial compliance requirements in accordance with applicable regulations. The position will require a bachelor’s degree in accounting or finance and a CPA is preferred. The position is 100% onsite and will require some to live in the local Knoxville or surrounding areas For immediate consideration please contact Lisa Coker at 865-370-2084 to set up an interview
2026-05-16T00:00:00Z

Accounts Payable Specialist

Wahiawa, HI
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day financial operations in Wahiawa, Hawaii. This Long-term Contract position focuses on managing invoice processing, maintaining organized payment records, and working closely with vendors to help keep accounting activities accurate and on schedule. The role also provides administrative support to site leadership while helping maintain documentation and compliance-related records that contribute to smooth business operations. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Process vendor invoices, verify account coding, and prepare payments with a high level of accuracy and timeliness.• Manage ACH transactions and check runs while ensuring all disbursements are properly documented and approved.• Review and reconcile vendor statements, research discrepancies, and follow through on outstanding payment issues.• Maintain detailed expense records and support billing-related activities to promote accurate financial tracking.• Communicate with vendors regarding payment status, documentation needs, and account questions to support strong working relationships.• Organize and maintain regulatory and compliance records needed for accounting and operational reporting.• Provide administrative assistance to the General Manager and Maintenance & Repair Manager to help coordinate daily office operations.• Use accounting and spreadsheet tools to prepare reports, track expenses, and support internal financial processes.
2026-05-16T00:00:00Z

Property Coordinator

Honolulu, HI
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for a Property Coordinator to support day-to-day property administration activities for a Contract position based in Honolulu, Hawaii. This role is well suited for someone who enjoys keeping operations organized, assisting residents and tenants, and coordinating leasing and property management tasks across residential and commercial spaces. The ideal candidate brings strong attention to detail, a service-focused mindset, and the ability to manage multiple priorities in a fast-paced real estate environment. Responsibilities:• Coordinate daily administrative support for property operations, including tenant communication, documentation, and follow-up on service-related matters.• Assist with leasing activities by preparing materials, scheduling property tours, and supporting application and onboarding processes for prospective tenants.• Maintain accurate property records, lease files, and occupancy data within Yardi and related management systems.• Serve as a point of contact for residents, vendors, and internal teams to help resolve routine property questions and operational requests.• Support rent collection, invoice tracking, and general financial documentation to keep property accounts organized and up to date.• Monitor maintenance requests and work closely with vendors and site teams to help ensure timely completion of property service needs.• Help coordinate administrative processes tied to both residential and commercial property portfolios as assigned.• Prepare reports, correspondence, and status updates to support property managers in daily operations and leasing performance.
2026-05-16T00:00:00Z

Staff Accountant

Agoura Hills, CA
remote
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a Staff Accountant to join a service organization in Agoura Hills, California on a Long-term Contract basis. This position is ideal for an accounting specialist who brings strong payroll accounting expertise and enjoys working with high-volume financial data in a fast-paced environment. The role will support accurate payroll-related reporting, account analysis, and month-end close activities while helping maintain integrity across the general ledger. Responsibilities: • Prepare and review payroll-related journal entries to ensure labor expenses, taxes, deductions, and accruals are recorded accurately in the general ledger. • Reconcile payroll balance sheet and expense accounts on a recurring basis, researching variances and resolving discrepancies in a timely manner. • Analyze large payroll data sets to validate results, identify trends, and support accurate financial reporting. • Assist with month-end close by completing account analysis, supporting schedules, and documentation tied to payroll accounting activity. • Partner with payroll and finance teams to confirm that payroll transactions are properly reflected in accounting records. • Use Excel to perform data validation, build reconciliations, and generate reports for high-volume payroll accounting review. • Support accounting processes involving systems such as Oracle Fusion, Dayforce, and Advantage to maintain consistency and data accuracy across platforms.
2026-05-16T00:00:00Z

Client Service Associate - Beautiful Office on the Peninsula

Palo Alto, CA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
If interested, please reach out to Jennifer Fukumae on LinkedIn for quickest consideration! Established wealth management firm serving high-net-worth and ultra-high-net-worth individuals, families, foundations, and endowments is seeking a Client Service Associate to join its growing team in the Peninsula/San Francisco area. This role offers exposure to sophisticated financial planning, investment management, and client relationship support within a collaborative environment. Responsibilities<ul><li>Support and maintain relationships with high-net-worth clients </li><li>Coordinate and execute new client onboarding </li><li>Partner with attorneys, accountants, and other client advisors </li><li>Assist with strategic planning initiatives including concentrated stock, estate planning, philanthropy, and 10b5-1 plans </li><li>Provide portfolio reporting, analytical, and relationship management support </li><li>Collaborate across teams to deliver a high-touch client experience </li></ul>
2026-05-16T00:00:00Z

Day Shift Program Aide

South San Francisco, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Robert Half is seeking a compassionate, dependable, and community-focused Day Shift Program Aide to join a mission-driven nonprofit housing program in South San Francisco. This long-term contract opportunity is perfect for someone who thrives in a people-first environment, enjoys keeping operations running smoothly, and takes pride in creating a safe, welcoming experience for residents and visitors alike. In this dynamic onsite role, you’ll serve as a key point of support for daily front desk operations while assisting with administrative coordination, resident services, and facility oversight. Every day brings the opportunity to make a meaningful impact by helping individuals access resources, maintain stability, and feel supported within the community. The schedule for this position is Monday through Friday, 7:00 AM – 4:00 PM onsite in South San Francisco. Key Responsibilities:<ul><li>Create a warm and professional first impression by welcoming residents and visitors, answering questions, and directing urgent concerns to the appropriate team members.</li><li>Prepare, organize, and maintain intake documentation to support smooth onboarding and ongoing case management services.</li><li>Accurately enter and track program information while maintaining organized records and daily activity logs.</li><li>Help keep the program running efficiently by monitoring inventory levels, restocking supplies, and maintaining shared community spaces.</li><li>Receive, sort, and distribute mail, deliveries, and donations while assisting with transporting items to designated areas.</li><li>Support daily client check-in and check-out processes and help ensure consistent front desk coverage throughout the shift.</li><li>Assist residents with routine program-related needs, including medication coordination support and general assistance requests.</li><li>Conduct routine walkthroughs of interior and exterior areas to help maintain a safe, respectful, and secure environment for all residents and staff.</li><li>Deliver outstanding customer service by responding professionally to inquiries, escalating urgent matters quickly, and fostering a positive community atmosphere.</li></ul>
2026-05-16T00:00:00Z

Sr. Accountant

Houston, TX
onsite
Permanent / Full Time
100000 - 110000 USD / Yearly
We are looking for a Senior Accountant with strong construction project accounting experience to join our growing team in the construction industry in Houston, Texas. In this role, you will work closely with the Controller to manage financial operations and ensure the accuracy of accounting records. This position offers the opportunity to play a key role in enhancing financial processes and driving operational efficiency as the company continues to expand. Responsibilities:• Oversee the financial schedule, ensuring timely planning, coordination, and adherence to deadlines.• Lead month-end close processes, including the preparation and posting of journal entries.• Prepare, review, and deliver monthly financial statements with a focus on accuracy and completeness.• Maintain and reconcile the general ledger, ensuring all transactions are properly documented.• Track and record fixed assets, amortization schedules, and debt-related activities.• Perform regular balance sheet reconciliations and address any discrepancies.• Conduct internal audits related to sales tax and ensure compliance with filing requirements.• Identify and implement process improvements to enhance efficiency and accuracy in financial workflows.• Review and monitor purchase orders for compliance and accuracy.• Assist the Controller with cash flow management and provide ad hoc financial analysis as needed.
2026-05-16T00:00:00Z

Analyst

Horsham, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Analyst to join our client's finance team in the Horsham, Pennsylvania area. This position plays an important role in tracking commission-related activity, supporting collections, and helping maintain accurate financial records. The ideal candidate is detail-oriented, organized, and comfortable working across reporting, reconciliation, and follow-up tasks in a fast-paced environment. Responsibilities:• Record commission payments and input invoice and order details into internal systems with a high degree of accuracy• Review aging items and proactively follow up with manufacturers to collect outstanding commission balances• Generate and assess reports to identify unresolved transactions, inconsistencies, and collection priorities• Assist with monthly reconciliation activities to confirm alignment between financial records and operating systems• Contribute to month-end close by validating entries, researching differences, and helping clear exceptions• Coordinate with internal stakeholders and leadership to provide updates on commission activity and outstanding issues• Organize supporting documentation and maintain clear records related to commission processing and collections• Prepare recurring reports and distribute information needed for routine finance operations• Support finance process enhancements that improve efficiency, accuracy, and visibility into commission activity
2026-05-16T00:00:00Z

Corporate Paralegal - Real Estate

Menlo Park, CA
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for a detail-oriented Corporate Paralegal with real estate experience to support complex financing and transactional matters in San Francisco, California. This role will focus on preparing and reviewing legal documentation, coordinating closing activities, and organizing due diligence materials across multiple deals. The ideal candidate brings strong judgment, exceptional follow-through, and the ability to manage deadlines in a fast-paced legal environment. Responsibilities:• Prepare financing and supporting legal documents for commercial real estate matters, including materials related to transfers, assumptions, lien releases, approvals, and closing deliverables.• Examine transaction records for accuracy and completeness, such as deeds, lease memoranda, easements, notes, security instruments, assignments, intercreditor arrangements, and related certificates.• Organize closings from start to finish by assembling signature packages, maintaining data rooms, tracking executed paperwork, and compiling final closing sets.• Draft closing instructions and assist with loan closings involving real property and other pledged collateral.• Review settlement statements and help facilitate the filing, recording, and post-closing distribution of required documents.• Analyze title commitments, surveys, easements, restrictive covenants, endorsements, and title policies, and prepare summaries identifying key issues and required follow-up.• Request, collect, and evaluate diligence items, including organizational records, registration materials, and other entity-related documentation.• Maintain transaction calendars and critical date trackers to ensure timely completion of milestones, deliverables, and filing requirements.• Prepare and review corporate governance and entity documents, including formation papers, partnership or operating agreements, bylaws, resolutions, stock-related records, and dissolution materials.• Provide quality control across active matters and offer coverage support for the broader legal team when priorities shift or additional assistance is needed.
2026-05-16T00:00:00Z

Attorney/Lawyer

Menlo Park, CA
onsite
Permanent / Full Time
130000 - 220000 USD / Yearly
Join a thriving legal team in Menlo Park, California as a Family Law Attorney and make a tangible impact every day. We’re seeking a dedicated legal professional with proven experience in family law and litigation, ready to take on challenging cases and deliver meaningful results for our clients. In this role, you’ll handle a diverse portfolio of assignments, advocate for clients in court, and collaborate with a highly skilled group of colleagues. Key Responsibilities:<ul><li>Work alongside accomplished partners and colleagues to deliver timely, high-quality results.</li><li>Take center stage in representing clients during family law hearings and proceedings.</li><li>Foster professional relationships with clients, opposing counsel, and experts to achieve optimal legal outcomes.</li><li>Apply meticulous attention to detail in drafting and reviewing motions, pleadings, and correspondence.</li><li>Lead legal research with advanced tools like WestLaw and Attorney’s Briefcase to strengthen case strategy.</li><li>Harness specialized software such as DissoMaster, Lawyaw, and Lawgic to streamline workflows.</li><li>Offer strategic advice tailored to each client’s unique needs, always upholding the highest ethical standards.</li></ul>If you’re passionate about family law and ready for your next career move, apply today and shape the future of our legal team.
2026-05-16T00:00:00Z

HR Generalist

North Bend, OR
remote
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for an HR Generalist to support a broad range of people operations activities for a long-term contract assignment in North Bend, Oregon. This role will contribute to day-to-day HR administration while helping create a smooth and well-organized employee experience from onboarding through separation. The ideal candidate brings strong judgment, attention to detail, and hands-on experience across employee relations, benefits coordination, onboarding, and HR documentation. Responsibilities: • Manage daily human resources support activities, including maintaining accurate employee records and processing personnel updates. • Coordinate onboarding and offboarding tasks to ensure timely completion of forms, documentation, and internal follow-up steps. • Support employee relations matters by responding to routine questions and assisting with issue documentation and resolution tracking. • Administer paid leave processes by handling requests, monitoring balances, and maintaining organized records in compliance with company practices. • Prepare and maintain HR documents using tools such as SharePoint, Adobe Sign, and HRIS platforms including Paylocity. • Assist with benefits administration by supporting enrollments, employee communications, and related documentation throughout the plan year. • Draft and update job descriptions and gather required files and supporting records for HR transactions and audits. • Process personnel action notices and help ensure all status changes are accurately documented and entered into the appropriate systems.
2026-05-16T00:00:00Z

Accounting Manager

San Francisco, CA
remote
Temporary / Contract
70 - 75 USD / Hourly
We are looking for an experienced Accounting Manager to support critical accounting and reporting activities for our client in San Francisco. This long-term contract opportunity is part-time, requiring approximately 10 to 20 hours per week, and is ideal for someone who can independently manage audit support, technical accounting, and financial reporting deliverables. The role will contribute hands-on expertise across financial statement preparation, revenue recognition, and tax provision work while partnering closely with internal stakeholders. Responsibilities:• Support external audit activities by organizing schedules, responding to requests, and helping drive the financial statement audit process to completion• Prepare and review financial statements and related disclosures to ensure accuracy, completeness, and alignment with applicable reporting standards• Develop footnote disclosures that clearly present accounting positions and required financial information• Apply revenue recognition guidance under ASC 606, particularly in environments involving software-related revenue streams• Assist with tax provision work in accordance with ASC 740 and help maintain supporting documentation for reported balances• Oversee core accounting tasks such as general ledger review, account reconciliations, journal entry oversight, and month-end close support• Provide accounting insight for software sales transactions from an audit and reporting perspective• Utilize tools such as QuickBooks and Ramp to support financial operations, reporting, and documentation needs
2026-05-16T00:00:00Z

Customer Service Representative

San Pedro, CA
onsite
Temporary / Contract
21 - 25 USD / Hourly
A Healthcare Company is seeking a compassionate and detail-oriented Medical Customer Service Representative to join a busy healthcare team in the South Bay. This role is ideal for someone who enjoys helping patients, answering questions, and providing excellent support in a fast-paced medical environment. The Medical Customer Service Representative will serve as a key point of contact for patients, assisting with scheduling, insurance-related questions, and general office support while helping ensure a positive patient experience. Key Responsibilities:<ul><li>Serve as the first point of contact for patients by phone and in person</li><li>Answer patient questions regarding appointments, services, insurance, and general office information</li><li>Schedule, confirm, and reschedule appointments as needed</li><li>Verify patient demographics, insurance information, and required documentation</li><li>Assist with patient check-in and check-out processes</li><li>Collect copays and help address basic billing or account questions</li><li>Maintain accurate patient records in EMR and internal systems</li><li>Route messages to clinical staff and follow up with patients as needed</li><li>Coordinate with front office and clinical teams to support smooth daily operations</li><li>Provide professional, courteous, and patient-focused service at all times</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-16T00:00:00Z

Healthcare Recruiter

Fremont, CA
onsite
Temporary / Contract
40 - 40 USD / Hourly
100% ON-SITE FREMONT, CACONTRACT To Hire ROLE - HEALTHCARE RECRUITERESTIMATED 3 MONTH CONTRACT to hire We are looking for an experienced Healthcare Recruiter to support staffing efforts for a healthcare organization in California. Must have acute-care recruiting experience. This is a contract opportunity focuses on recruiting for hospital-based positions, with an emphasis on acute care talent, and requires a strong understanding of healthcare staffing standards. The ideal candidate will drive the recruitment process from initial outreach through onboarding while helping maintain a consistent pipeline of experienced candidates. Responsibilities:• Lead end-to-end recruitment activities for hospital and acute care openings, managing each stage from intake through successful placement.• Build and sustain candidate pipelines by leveraging job boards, industry networks, employee referrals, and healthcare-focused sourcing channels.• Evaluate applicants by reviewing clinical backgrounds, required licensure, certifications, and overall alignment with organizational culture and patient care expectations.• Partner with hiring teams to coordinate interviews, gather feedback, and move suitable candidates efficiently through the selection process.• Prepare and deliver employment offers while guiding candidates through pre-employment steps and onboarding requirements.• Ensure recruiting practices follow healthcare compliance standards, including credential verification and background screening processes.• Maintain accurate candidate records and workflow activity within the applicant tracking system, with Workday experience strongly prefe
2026-05-16T00:00:00Z

Benefits Specialist

Fremont, CA
onsite
Temporary / Contract
40 - 40 USD / Hourly
**CONTRACT ROLE - Benefits Specialist****100% ON-SITE - FREMONT, CA** We are looking for a Benefits Specialist to support benefits administration for a healthcare organization in Fremont, California. This is an estimated 3-4 month Contract position focuses on helping employees and internal stakeholders with enrollment-related questions, maintaining accurate records, and ensuring benefit processes run smoothly. The ideal candidate brings hands-on experience with benefits operations, strong spreadsheet skills, and the ability to manage detailed administrative work in a fast-paced environment. Responsibilities:• Oversee the shared benefits mailbox and provide timely, accurate responses to employee questions involving enrollment periods and follow-up benefit updates.• Coordinate administrative support for benefits programs by tracking Medicare reimbursements, handling payment-related paperwork, and organizing supporting records.• Assist with both advance and follow-up enrollment activities, including entering information into internal systems and preparing employee communications.• Maintain detailed Excel trackers to monitor benefit-related activity, status updates, and required follow-through.• Use HR and benefits platforms to complete routine transactions, verify records, and support day-to-day program administration.• Partner with HR team members to support onboarding and related benefit processes for employees as needed.• Help ensure documentation is complete, current, and properly stored to support compliance and reporting needs.• Process time-sensitive benefit invoices - weekly & monthly
2026-05-16T00:00:00Z

Customer Service Representative

New Albany, OH
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Customer Service Representative to support a fast-paced service environment in Ohio. This Contract position is ideal for someone with at least 2 years of experience handling high-volume customer interactions, processing orders, and maintaining accurate records. The role focuses on delivering attentive support across inbound and outbound communications while using internal systems to document activity and assist with claim-related inquiries. Responsibilities: • Respond to a large volume of incoming customer calls with accuracy and a service-focused approach. • Place outbound calls as needed to follow up on requests, provide updates, and resolve open service matters. • Enter customer orders and service details into internal systems with a high level of accuracy and attention to detail. • Record all customer interactions, updates, and resolutions clearly to maintain complete and reliable documentation. • Support insurance claim inquiries by gathering information, clarifying next steps, and directing issues appropriately. • Use Salesforce and related platforms to manage customer records, track case activity, and monitor follow-up needs. • Address customer concerns efficiently by researching issues and providing timely, solution-oriented responses. • Collaborate with internal teams to ensure requests are handled promptly and customers receive consistent communication.
2026-05-16T00:00:00Z

Data/Intake Specialist

Kapolei, HI
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Data/Intake Specialist to join a team in Kapolei, Hawaii in a contract-to-permanent capacity. This position is ideal for someone who enjoys working with high-volume information, maintaining accuracy, and supporting efficient administrative operations. The successful candidate will help organize incoming records, verify data quality, and partner with internal stakeholders to ensure information is complete, secure, and ready for use. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Please call us at 808-531-0800. Responsibilities:• Manage the intake of incoming information and ensure records are processed in a timely and accurate manner.• Input details into databases, spreadsheets, and related systems while maintaining strong attention to precision.• Review submitted information for completeness, consistency, and accuracy before final entry.• Investigate data issues, correct discrepancies, and follow up on missing or unclear details as needed.• Coordinate with internal teams to obtain required documentation and confirm data expectations.• Safeguard confidential materials by following established privacy and information security practices.• Create and update process documentation to support consistent data intake and record-handling procedures.• Contribute to improvements in data management methods and help streamline day-to-day workflow efficiency.• Provide general administrative and operational support to teammates when priorities shift or additional assistance is needed.
2026-05-16T00:00:00Z

Executive Assistant

Washington, DC
remote
Permanent / Full Time
80000 - 90000 USD / Yearly
Executive Assistant to CEO ~Washington, D.C. area$90k D.C., great benefits, plus bonus My client is a nonprofit foundation headquartered in the Washington D.C. area with a need for an Executive Assistant to the CEO. This Executive Assistant will support the CEO in variety of administrative and operational duties including calendar management, travel arrangement, supporting the board of directors. This is an exciting new opportunity that will provide executive support to CEO and assist with fundraising and donor outreach. Executive Assistant candidates with nonprofit foundation experience are highly encouraged to apply. Executive Assistant with experience working in a fast-paced environment that are mission driven are encouraged to apply! The Executive Assistant will be responsible for the following duties: • Responsible for scheduling and calendar management in MS Outlook• Responsible for travel arrangement for domestic and international travel • Managing and analyzing the cost center vendor payments and accruals, process expense reports for leadership team in MS Excel. • Keep track of Department Support Budget in MS Excel Spreadsheet• Scheduling and planning itineraries for meetings • Calendar management for the CEO and Office of the Chairman • Responsible for preparing for meetings and briefings • Board meeting support, including minutes, and scheduling logistics for conferences All interested candidates in this Executive Assistant to CEO and other fulltime opportunities across the D.C. area please send your resume Justin Decker via LinkedIn.
2026-05-16T00:00:00Z

Paralegal

San Francisco, CA
remote
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for an experienced and detail-oriented Paralegal to join our team in San Francisco, California. This position offers an opportunity to work on meaningful cases, primarily in personal injury and sexual assault litigation, within a fully remote and collaborative environment. The ideal candidate will demonstrate initiative, reliability, and the ability to manage sensitive matters with professionalism and discretion. Responsibilities: • Manage discovery processes, including drafting and responding to interrogatories, document production, and filings. • Assist in trial preparation by organizing evidence, preparing exhibits, and coordinating logistics. • Maintain accurate and timely calendaring of deadlines, hearings, and other case-related events. • Collaborate with attorneys to ensure thorough case management and strategic planning. • Handle sensitive cases with professionalism and confidentiality, particularly those related to sexual assault. • Communicate effectively with clients and team members to facilitate case progress. • Utilize case management software to organize and track case details efficiently. • Contribute to a small, fully remote team by demonstrating initiative and self-direction. • Ensure all filings and court submissions meet required standards and deadlines.
2026-05-16T00:00:00Z

Corporate Legal Secretary

San Mateo, CA
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
We are looking for a highly organized Corporate Legal Secretary to support senior legal leadership and contribute to the daily operations of a busy legal team in San Mateo, California. This position blends executive-level coordination with legal administrative work, requiring discretion, accuracy, and strong follow-through. The ideal candidate will be comfortable managing competing priorities, handling sensitive documentation, and partnering with internal teams and external contacts in a detail-focused real estate environment. Responsibilities: • Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties. • Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment. • Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets. • Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures. • Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters. • Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals. • Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details. • Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department. • Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages. • Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed.
2026-05-16T00:00:00Z

Analyst

Miami, FL
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for an Analyst to join a wholesale distribution organization in Miami, Florida. This role focuses on turning financial data for supply chain into practical insights that strengthen planning, improve cost control, and support business performance. Location: Brickell MiamiSchedule: M-F business hours Salary $60,000-$80,000 depending on experience Bonus, annual bonus opportunity Comany and Role Overview: Ditributor and wholesaler of well reconginized brand perishables goods. Offers long term roles with career advancment. The ideal candidate has a background as a Financial Analysit to apply to supply chain factors realted to various costs, inventory, variances and profit margins. This role will perform analysis, evaluate trends, maintain reporting accuracy, and drive informed decision-making for Executive Leadsership. The ability to communciate in English and Spanish is highly needed. Responsibilities:• Examine inventory, procurement, freight, and vendor data to uncover trends, risks, and opportunities that affect operational performance.• Develop reocurring reports, visual dashboards, and forward-looking analyses that help leaders make timely strategic and day-to-day decisions.• Review stock accuracy and recommend ways to lower carrying costs, reduce waste, and improve overall efficiency.• Contribute to forecasting, demand planning, and replenishment activities to support product availability and balanced inventory levels.• Apply automation and AI-enabled tools to streamline analysis, enhance reporting quality, and increase productivity.• Manage data in Excel spreadsheets using advanced functions and importing from ERP software system. • Provide support for supply chain-related software upkeep, data integrity, and ongoing system optimization efforts.• Identify workflow bottlenecks and present data-backed recommendations to improve processes and business outcomes.• Partner with sourcing, logistics, operations, and finance teams to align analysis with cross-functional priorities.• Maintain dependable KPI tracking, operational records, and performance metrics while completing ad hoc modeling and quantitative analysis as needed.
2026-05-16T00:00:00Z

Office Manager

Lafayette, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for an Office Manager to support the day-to-day administrative and operational needs of an early childhood education campus in California. This contract position with the potential to become permanent will serve as a central point of coordination for school staff, families, and leadership, helping create an organized and welcoming environment. The role combines front office oversight, records management, onboarding support, compliance administration, and event coordination to keep school operations running efficiently. Responsibilities: • Manage front office activity by greeting visitors, responding to incoming calls and inquiries, and ensuring families and staff receive timely assistance. • Oversee the student enrollment process from initial interest through re-enrollment, including tour scheduling, application tracking, waitlist coordination, and family communications. • Maintain complete and accurate student documentation in digital and paper files, including health records, consent forms, immunization data, and other required materials. • Provide administrative support for onboarding by assembling new employee paperwork, tracking completion of required documents, and updating personnel records. • Monitor staff training and compliance documentation while supplying teachers with current classroom rosters, emergency details, and other essential information. • Assist with regulatory reporting and school compliance tasks, including record upkeep, incident documentation, immunization submissions, and parent health notifications. • Help coordinate campus safety and facility-related activities by arranging vendor visits, supporting drill scheduling, gathering project estimates, and tracking maintenance needs. • Contribute to school events and special projects, such as organizing picture day logistics and supporting leadership with ongoing operational priorities. • Track office supply needs and maintain an orderly administrative workspace to support uninterrupted daily operations.
2026-05-16T00:00:00Z

HR Recruiter

North Bend, OR
remote
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an experienced HR Recruiter to support hiring efforts for a long-term contract opportunity based in North Bend, Oregon. This position is ideal for someone who can manage recruitment activities from initial sourcing through offer coordination while building strong partnerships with hiring teams. The role requires a proactive, detail-oriented individual who can identify strong talent, conduct effective interviews, and maintain accurate recruitment records within HR systems and applicant tracking tools. Responsibilities: • Lead end-to-end recruitment activities, from intake discussions and talent sourcing to interview coordination and hiring support. • Partner with hiring managers to understand staffing priorities, define candidate profiles, and align recruiting strategies with business needs. • Source strong candidates through multiple channels and build talent pipelines for current and future openings. • Conduct candidate screenings and interviews to assess experience, qualifications, and overall fit for the role. • Manage applicant activity within the applicant tracking system and keep recruitment data organized and up to date. • Use platforms such as Paylocity and other HRIS tools to support hiring workflows, documentation, and status tracking. • Maintain clear communication with candidates and internal stakeholders throughout the selection process. • Support recruiting efforts in corporate and healthcare-related environments as needed.
2026-05-16T00:00:00Z

Medical Staff Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
32 - 45 USD / Hourly
A Healthcare Company is seeking a highly organized and detail-oriented Medical Staff Administrative Assistant to support the medical staff team, with a primary focus on peer review coordination. This role is ideal for an administrative professional with strong medical terminology knowledge, excellent documentation skills, and the ability to manage sensitive information with professionalism and discretion. Familiarity with physician credentialing and recredentialing processes is helpful, but direct credentialing experience is not required. Key Responsibilities:<ul><li>Provide administrative support to the medical staff office with a primary emphasis on peer review activities</li><li>Coordinate and organize peer review cases, including gathering, tracking, and documenting case-related information</li><li>Prepare materials for committee review and assist with follow-up on items requiring committee attention</li><li>Take accurate meeting minutes for peer review and other medical staff committee meetings</li><li>Maintain detailed, organized, and confidential documentation related to case reviews and hospital issues requiring committee evaluation</li><li>Assist in monitoring and supporting committee workflows to help ensure timely review processes</li><li>Work closely with internal teams and medical staff to support communication and documentation needs</li><li>Support medical staff operations related to physician credentialing and recredentialing, as needed</li><li>Handle sensitive and confidential information in accordance with hospital policies and professional standards</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-16T00:00:00Z

Collections Specialist

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Collections Specialist to join a growing organization in Orange and support the accounts receivable function with a strong focus on collections. This contract-to-permanent opportunity is well suited for someone who communicates confidently, works with precision, and takes initiative in managing outstanding balances. The ideal candidate will help strengthen cash flow by partnering with internal teams and customers to address billing concerns and secure timely payments. Responsibilities:• Manage a portfolio of customer accounts by contacting clients regarding overdue balances and driving timely payment resolution.• Investigate payment gaps, disputed charges, and invoice variances while coordinating with billing and service teams to reach accurate outcomes.• Keep thorough documentation of collection outreach, customer responses, and promised payment dates within company records.• Review aging data regularly and share clear updates on delinquent accounts, collection progress, and risk areas with leadership.• Follow up consistently on unpaid invoices to improve receivable performance and reduce the length of time balances remain outstanding.• Provide support with applying incoming payments and reconciling account activity when additional assistance is needed.• Contribute to month-end activities by reporting on overdue accounts and anticipated collections.• Maintain a precise, solutions-oriented approach in all customer interactions to preserve strong business relationships while securing payment.
2026-05-16T00:00:00Z