Personal Assistant

Personal Assistant job description

Managing diaries, schedules, and appointments

Coordinating travel arrangements, including flights, accommodation, and itineraries

Handling correspondence, phone calls, and email communications

Organising meetings, taking minutes, and preparing briefings or documents

Running personal errands or overseeing personal tasks such as appointments or events

Managing expenses and processing reimbursements

Booking reservations, managing vendors, or coordinating household staff

Handling confidential information with sensitivity

Assisting with special projects or research tasks as required

Providing general administrative support to ease the executive’s workload

Typical Personal Assistant duties

What qualifications should a Personal Assistant have?

A great Personal Assistant often has several years of experience in a support role, with strong interpersonal skills and a proactive mindset. A Personal Assistant job description could include education or experience in any of the following areas:

Business Administration

Office Support

Event Management

Communications

Personal Assistants should also demonstrate a high level of the following skills to perform effectively in the role:

Strong organisational and time-management skills

High attention to detail and accuracy

Excellent written and verbal communication

Ability to multitask and prioritise competing demands

Professionalism and discretion

Flexibility and problem-solving ability

Proficiency in office software and scheduling tools

A calm and resourceful approach under pressure

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