Managing calendars and scheduling meetings for multiple team membersHandling correspondence, including emails, calls, and document preparationCoordinating travel arrangements and expense reporting for the teamAssisting in the preparation of reports, presentations, and meeting materialsOrganising team meetings, taking minutes, and tracking follow-up actionsLiaising with internal and external stakeholders on behalf of the teamMaintaining filing systems and document management processesAssisting with onboarding support for new team membersOrdering office supplies and managing administrative tasks for the departmentSupporting event coordination, such as conferences or client meetings
Typical Team Secretary duties
What qualifications should a Team Secretary have?
A strong Team Secretary typically has experience in administrative or support roles, with the ability to manage multiple priorities. A job description could include education or training in any of the following areas:Business AdministrationOffice AdministrationSecretarial StudiesCommunicationsTeam Secretaries should also demonstrate high levels of the following skills:Excellent organisational and multitasking abilitiesStrong written and verbal communicationHigh attention to detail and accuracyProficiency in office software such as Microsoft Office SuiteAbility to handle confidential information with discretionStrong interpersonal skills and ability to support multiple stakeholdersTime management and ability to prioritise tasks effectivelyProfessionalism and a proactive approach to problem-solving
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