Managing calendars, scheduling meetings, and coordinating appointmentsPreparing documents, reports, and presentationsHandling incoming calls, emails, and correspondenceMaintaining filing systems, records, and databasesOrdering office supplies and managing inventoryAssisting with travel arrangements and expense reportingSupporting event planning or team coordinationLiaising with internal departments and external stakeholders as neededEnsuring the office environment is well-organised and functioning smoothlyPerforming general administrative and clerical duties as required
Typical Administrative Assistant duties
What qualifications should an Administrative Assistant have?
A strong Administrative Assistant typically has experience in office support roles and a solid understanding of administrative processes and tools. A job description could include education or training in any of the following areas:Office AdministrationBusiness AdministrationSecretarial StudiesCommunications
Administrative Assistants should also demonstrate the following core skills:
Excellent organisational and time-management abilitiesStrong written and verbal communicationAttention to detail and accuracyProficiency in office software such as Microsoft Office SuiteAbility to prioritise tasks and meet deadlinesProfessionalism and a customer-focused mindsetDiscretion when handling confidential informationFlexibility and a team-oriented approach
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