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Records Specialist

Records Specialist job description

A records specialist is responsible for organizing, maintaining and securing company records and documentation. This role ensures accuracy, verifies compliance with organizational policies and regulatory requirements, and supports efficient access to information for internal teams.The records specialist manages both physical and electronic filing systems, ensuring proper indexing, timely retrieval and secure storage. This position also assists with implementing digital solutions, maintaining retention schedules and supporting audits and compliance processes.

Typical records specialist duties:

Organize, classify and store physical and electronic records for easy retrieval and secure accessReview incoming documents for accuracy and proper categorization before filingImplement and maintain electronic document management systems to streamline workflowsMonitor retention schedules and coordinate secure destruction of outdated recordsSupport audits and compliance reviews by preparing and providing required documentation

Looking for a records specialist or a records specialist job?

Request candidates now and a specialized recruiter will typically contact you within one business day to discuss your staffing needs and help you hire a records specialist.Search records specialist openings and apply now or submit your resume to be considered for opportunities that match your experience.

National salary range for Records Specialist

42250 - 54500

Low
42250
The candidate is new to the role or has limited experience and is still developing core skills.
Mid
47000
The candidate has moderate experience in the role or one similar, meets most requirements and may hold transferable skills or relevant certifications.
High
54500
The candidate has extensive experience in the role, demonstrates advanced skills and often brings specialized certifications or industry experience.

Projected salaries for related positions

Job title Low Mid High Senior Legal Secretary 69500 81000 93000 Legal Secretary 55000 69000 80000 Entry-Level Legal Secretary 42750 48250 55250 Legal Billing Specialist 47000 53000 59250 Administrative Assistant – Legal 42750 49250 55250

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What's inside the Salary Guide Learn how our salary benchmarks reflect accurate marketplace data through a rigorous, multistep verification process.
The salary benchmarks in the Salary Guide From Robert Half are the result of a rigorous, multistep process designed to reflect projected market trends for 2027. They are based on actual compensation for professionals Robert Half has placed nationwide, along with third-party job posting data from Textkernel that we use for independent validation. Learn more about our methodology.