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5 results for Executive Assistant in San Antonio, TX

Executive Assistant

San Antonio, TX
onsite
Temporary / Contract
25 - 35 USD / Hourly
Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is resourceful, professional, and thrives in supporting executive-level operations.
2026-05-11T00:00:00Z

Executive Assistant

San Antonio, TX
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
Our client is looking for an experienced Executive Assistant to provide high-level support in a Contract role within the energy and natural resources sector. This position plays a central part in keeping executive operations organized, ensuring leaders stay informed, prepared, and focused on key business priorities. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage competing demands with professionalism and discretion. Responsibilities:• Oversee day-to-day executive support activities by tracking priorities, anticipating scheduling needs, and helping leadership remain aligned on upcoming deadlines and commitments.• Maintain a demanding calendar by organizing meetings, calls, and appointments while resolving conflicts and adjusting plans as business needs change.• Arrange domestic and business travel logistics, including itineraries, accommodations, transportation, and related scheduling details.• Coordinate leadership sessions, board-related meetings, and special events by handling agendas, materials, logistics, and on-site preparation.• Serve as a key point of contact between executives and internal or external stakeholders, including senior leaders, board members, vendors, and clients.• Draft, format, and distribute presentations, reports, correspondence, and other executive materials with a high degree of accuracy and confidentiality.• Process and monitor expense submissions, timesheets, and meeting-related budgets in accordance with delegated approvals and internal guidelines.• Support special projects and administrative initiatives while identifying practical ways to improve office coordination, recordkeeping, and workflow efficiency.
2026-05-26T00:00:00Z

Executive Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
22 - 23 USD / Hourly
Our client is looking for an Executive Administrative Assistant to join a contract position supporting leadership and office operations in San Antonio, Texas. This opportunity is well suited for someone who combines strong administrative judgment with creative marketing support and can keep pace with a busy work environment. The role offers a mix of executive coordination, event support, document management, and content-related tasks that help the team stay organized, responsive, and client-ready. Responsibilities:• Coordinate mail handling activities, including receipt, processing, tracking, and internal distribution to the appropriate team members.• Oversee the readiness of shared office spaces by monitoring supplies, arranging equipment needs, and maintaining welcoming common areas for staff and visitors.• Support day-to-day administrative operations through document preparation, records organization, filing, template upkeep, and general office coordination.• Help organize company events such as training sessions, webinars, celebrations, and client functions, including catering, materials, and venue-related details.• Contribute to marketing initiatives by creating or updating visual and presentation content using design tools such as Canva and Adobe Illustrator.• Assist with social media activity through content preparation, post distribution across platforms, and basic video or media editing using tools such as CapCut.• Provide administrative assistance to project managers and design staff by formatting reports, organizing project documentation, and supporting scheduling needs.• Support client gifting programs and additional special projects that enhance outreach, branding, and overall office effectiveness.
2026-05-26T00:00:00Z

Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
17 - 18 USD / Hourly
Our client is in need of an Administrative Assistant to support daily office operations in Texas. This Long-term Contract opportunity is ideal for someone who enjoys keeping administrative tasks organized, assisting visitors, and ensuring the workplace runs smoothly. The position is part-time and offers the chance to contribute dependable back-office support while building experience in a detail-focused environment. Responsibilities:• Welcome guests in a courteous manner and guide them to the appropriate contact or department.• Provide day-to-day administrative support to help maintain efficient office operations.• Prepare, edit, and format documents using word processing tools with accuracy and attention to detail.• Organize, file, and retrieve records so information remains accessible and well maintained.• Enter and update data in office systems while checking for completeness and accuracy.• Assist with general back-office activities that support the needs of the team and office environment.
2026-05-20T00:00:00Z

Payroll Assistant

San Antonio, TX
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a meticulous Payroll Assistant to join a construction-focused organization in San Antonio, Texas. This contract opportunity supports payroll and accounting operations by helping ensure employees are paid accurately while assisting with billing and payment activities. The role is well suited for someone who can manage sensitive information, work carefully with financial records, and communicate effectively with internal teams and external contacts. Responsibilities: • Support recurring payroll cycles by preparing data, reviewing entries, and helping ensure timely and accurate employee compensation. • Examine time records, attendance details, and payroll inputs to identify discrepancies and resolve issues before processing is finalized. • Assist with accounts payable activities by entering invoices, coordinating vendor payments, and handling reimbursement documentation. • Contribute to accounts receivable functions by creating customer invoices, applying incoming payments, and monitoring outstanding balances. • Maintain payroll and accounting records within internal systems, ensuring employee and financial information stays current and organized. • Reconcile payroll, payable, and receivable data to help confirm records align with supporting documentation. • Organize reports, files, and financial documents so payroll and accounting information is accessible and audit-ready. • Respond to questions from employees, vendors, and customers regarding pay, billing, and payment matters in a clear and courteous manner. • Provide support for month-end and year-end close activities by gathering records and assisting with account review. • Partner with human resources, accounting, and leadership to update employee changes and other financial details as needed.
2026-05-26T00:00:00Z