<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p><p> </p>
<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
<p>We are looking for a skilled Administrative Assistant to support daily office operations for 1-2 months in Boise. This Contract position requires a detail-oriented individual who excels in managing administrative tasks and handling inbound communications. The ideal candidate will be adept at multitasking and maintaining a high level of organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily administrative tasks to ensure smooth office operations.</p><p>• Respond to inbound calls and direct inquiries to appropriate staff members in a courteous manner.</p><p>• Perform accurate data entry to maintain and update records.</p><p>• Assist with receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Coordinate schedules and appointments to support team productivity.</p><p>• Prepare and distribute documents, reports, and correspondence as needed.</p><p>• Maintain and organize office files to ensure easy accessibility.</p><p>• Provide support for meetings, including scheduling and preparing materials.</p><p>• Monitor office supplies and place orders to maintain inventory.</p><p>• Collaborate with team members to ensure efficient workflow.</p>
We are looking for a skilled and detail-oriented Legal Secretary to join our team in Boise, Idaho. In this long-term contract position, you will play a vital role in supporting attorneys through administrative, billing, and legal tasks while ensuring compliance with legal standards. This role offers an excellent opportunity to apply your organizational abilities and legal expertise in a meticulous environment.<br><br>Responsibilities:<br>• Coordinate and maintain attorney calendars by scheduling, rescheduling, and organizing appointments, calls, and virtual meetings.<br>• Manage and oversee all filing processes using Clio, ensuring accurate record-keeping and document organization.<br>• Review incoming mail to identify and process client documents efficiently.<br>• Edit and review pre-bills, transfer time entries, and ensure adherence to billing guidelines.<br>• Collaborate with the accounting team to prepare and issue invoices for clients.<br>• Draft, revise, and manage legal documents, including agreements, deeds, and loan documents, while handling redlines and version control.<br>• Conduct property and factual research to support legal cases and client needs.<br>• Assist in company formation and maintenance by preparing governance documents and completing necessary filings.<br>• Develop and update marketing materials, including attorney bios, transaction lists, and website content.<br>• Organize presentations for attorneys and real estate brokers, including managing logistics and obtaining approvals from regulatory bodies.
