May 31, 2019
ACCOUNTS RECEIVABLE - TENANT
Generate Monthly Tenant Charges & Management Fees
Run Preliminary Report, Reconcile against Prior Month Rent Rolls, adjust charges for any Tenant going into “Holdover”. Calculate management fees based on prior months collected Rents. Obtain approval from Accounting Mgr before posting. Email certain Tenants billing statements.
Log checks received in log by date. Process Cash Receipts in Timberline updating checkbook. Scan Checks/Take deposits to Bank in a timely manner.
Late Rents/ Collections
Call tenants who are delinquent after 5th, Run late report & publish with notes on phone contact/ letters sent regarding collection efforts. Run late report on 10th (after mail) & obtain Acctg Mgr approval before assessing late fees. Run/ mail late notices & correspondence. 2nd notice/ correspondence at end of month.
NSF/ Returned Checks
Process NSF checks in Timberline, notify Tenant of NSF. Letters to repeat offenders re: Cash Basis going forward.
Process Tenant Charges in Timberline for any reimbursable expenses, CAM rec’s, TI’s, utilities, after hrs HVAC etc.
COLA’s/ Scheduled Increases
Download monthly CPI Index & update in Timberline. Preliminary COLA notices to Acctg Mgr for approval. Run final letter for approval/ signature from Leasing Mgr. Update any deferrals in Timberline if necessary. Sent approved COLA to Tenant and update lease file with copy. Send Scheduled Rent Increase letters. (step-up/ rent credit terminations/ renewals processed several months earlier)
ACCOUNTS RECEIVABLE/ MISC CASH RECEIPTS
Invoice monthly management fees and process Cash Receipts of same.
Process Miscellaneous deposits of distributions, refunds, etc.. Run cash reports as requested . Close monthly PM in Timberline.
Run monthly Rent Rolls. Develop and maintain reports in Timberline.
New Leases/ Renewals/ Amendments
Enter New Leases/ Amendments/ Extensions in Timberline. Acctg Mgr to audit. Move-in & notify new Tenants of charges. Run monthly reports/ letters of Tenant’s expiring within 6 months- to Leasing Manager for approval. Prepare invoices for Leasing Commission and update lease files & spreadsheets as necessary.
Final adjustments for any rent adjustments, charges for damages etc.,process refund of security deposit. Approval from Acctg Mgr. Update lease file
CAM/ Base Year Reconciliation
Assist accounting manager as requested in annual process. Enter final billing amount, and any adjusted CAM estimate charges. Letters to tenant. Update lease files.
Responsible for updating any Tenant changes re: Emergency contacts, fax/ phone, AP contact etc
Run monthly report of Tenant’s expired Certificates of Insurance. Letters to Tenants. Update certificates in Timberline when received. Letters to Tenants regarding deficient certificates.
Answer Phones as back-up to Reception. Assist incoming Vendors/ Tenants as back-up to reception.
Assist with Rent Projections.
Assist Accounting Manager with GL posting and financial reporting
Robert Half Finance & Accounting, the world's leader in specialized financial staffing, provides exciting full-time opportunities in the areas of accounting, bookkeeping, finance, audit, taxation and more. We pioneered the professional staffing industry, and we've been successfully matching professionals with employers since 1948. Our proven proprietary processes, along with our relationships in 325 locations worldwide, allow us to provide you unparalleled access to exciting career opportunities. But don't take our word for it. Our company has appeared on Fortune® magazine’s list of “World's Most Admired Companies” since 1998, and 9 out of 10 of our customers would recommend our service to a colleague.
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Fremont, CA39141 Civic Center Dr.
Fremont, CA 94538