Office Manager/Project Coordinator
USD16.15 - 18.70 / Hourly
June 7, 2019
This position supplies administrative support to the project management team and facilitates the office coordination for the project. Ensures daily reports and timecards are complete and submitted in a timely fashion. Ensures HR packets are complete and coordinates with relevant personnel to insure accuracy of billings and invoices.
•Provide project administrative support for project managers, including assisting with the distribution of required documents and correspondence
•Act as a project liaison between Project Managers, Clients, and Subcontractors
•Attend client meetings and assist with determination of project requirements
•Assist in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules
•Prepare project organization and communication charts
•Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures
•Effectively and accurately communicate relevant project information to the client and project team
•Ensure clients’ needs are met in a timely and cost-effective manner
•Provide clerical/administrative support for project managers, including assisting with the distribution of required documents and correspondence, setting up and maintaining job starts/buy outs, and creating/maintaining master filing systems.
•Contract Administration: create, produce, and execute meeting minutes, contracts, submittals, RFI's (Request for Information), Purchase Orders, Drawings and Specifications, Punch lists, etc.
•Maintain Contract Execution Tracking Log
•Track & manage contemplated change notices and change orders in the database
•Ensure all required project close out documents are obtained
•Other duties as assigned
- Job related experience
- Understanding of report generation
- Presentation preparation experience
- Ability to Answer Multi-Line Phone System
- Proven knowledge of meeting coordination and planning
- Construction Management experience preferred
- Expense reports experience preferred
This is an excellent opportunity for the qualified administrative / office management candidate. This position is expected to be filled quickly - contact us today!
OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.
Apply for this job now or contact us today at 888.490.4154 for additional information.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
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Spokane, WA 99201