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58 results for Administrative Assistant in Yonkers Ny

Administrative Assistant <p>We are initiating a search for an Administrative Assistant for a contract to hire employment opportunity. As an Administrative Assistant, you will be supporting two departments with a variety of clerical tasks. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Answering inbound calls, providing excellent customer service </p><p>• Efficiently scheduling appointments and managing multiple calendars</p><p>• Assisting with the creation and management of agendas </p><p>• Carrying out standard clerical and administrative functions to support the team</p><p>• Typing letters and emails, ensuring clear communication within the team and with clients</p><p>• Utilizing Microsoft Outlook for effective email and calendar management</p><p>• Performing basic functions in Excel, such as copying and pasting data</p><p>• Taking accurate minutes during meetings and distributing them to relevant team members</p><p>• Balancing inbound and outbound calls, ensuring a smooth workflow</p><p>• Maintaining a positive and detail oriented demeanor, working collaboratively with the team.</p> Administrative Assistant We are offering a contract for a permanent employment opportunity for an Administrative Assistant in the Oxford, Connecticut area. This role primarily revolves around customer service, data management, and administrative functions in the construction industry. As an Administrative Assistant, you will be the backbone of our operations, handling tasks ranging from answering inbound calls to drafting work tickets. <br><br>Responsibilities:<br>• Handle inbound and outbound calls, providing exceptional customer service.<br>• Perform data entry tasks and maintain accurate records.<br>• Schedule appointments and manage work orders effectively.<br>• Draft and process work tickets, ensuring attention to detail.<br>• Utilize QuickBooks for various administrative tasks.<br>• Coordinate email correspondence professionally.<br>• Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform tasks.<br>• Oversee the delivery schedule, ensuring timely completion of tasks.<br>• Assist the manager as needed, demonstrating strong interpersonal skills.<br>• Maintain your own workspace, managing a personal computer and cubicle. Sr. Administrative Assistant <p>We are in search of a Sr. Administrative Assistant for a long-term contract employment opportunity. As a Sr. Administrative Assistant, you will be playing a key role in the academic services office, providing support to the Senior Associate Dean. You will be the primary point of contact for students, parents, and external affiliates, ensuring seamless communication and organization of academic and operational activities. Your role will also involve leading the coordination of various events like student orientations, open houses, and commencement exercises.</p><p><br></p><p>Responsibilities:</p><p>• Function as the primary point of contact for current and prospective students, parents, and external affiliates, ensuring effective communication</p><p>• Manage complex scheduling for large-scale student interviews and high-profile academic events, ensuring alignment with institutional standards and smooth execution</p><p>• Coordinate student interviews, new admission processes, enrollment data, and lead campus information sessions</p><p>• Take ownership of planning and executing events, including student tours, orientation, convocation, and university-wide open houses</p><p>• Handle student advising schedules, update educational records, and distribute materials</p><p>• Draft official dean communications, design informational materials, and collaborate on video recording projects for promotional purposes</p><p>• Supervise Federal Work Study students, from hiring to task delegation and scheduling</p><p>• Participate in high-level strategic planning discussions and implement key operational policies, impacting academic services and compliance.</p><p>• Handle confidential and sensitive issues from students regarding academic, personal, or mental health challenges with professionalism and discretion</p><p>• Maintain schedules, organize travel arrangements, manage expense reports, and support with student appointment scheduling systems.</p> Administrative Assistant We are seeking a diligent Administrative Assistant to join our team, located in Elmwood Park, New Jersey. As an Administrative Assistant, you'll be responsible for managing a variety of administrative tasks such as answering and directing phone calls, maintaining an organized filing system, and addressing customer inquiries. This position offers a contract-to-permanent employment opportunity.<br><br>Responsibilities:<br><br>• Professionally managing inbound and outbound calls and directing them as required.<br>• Efficiently handling and distributing mail.<br>• Overseeing the procurement of office and kitchen supplies.<br>• Welcoming clients and visitors with a positive and helpful attitude.<br>• Supervising the copying, faxing, and dispatching of Federal Express packages.<br>• Scheduling and managing meetings and appointments using Microsoft Outlook.<br>• Creating and distributing various correspondence memos, letters, etc.<br>• Planning and organizing company events.<br>• Ensuring workflow is managed effectively and deadlines are met.<br>• Responding to queries and requests for information promptly.<br>• Running errands to the post office and office supply store as needed.<br>• Consistently delivering excellent customer service.<br>• Providing comprehensive administrative and clerical support.<br>• Efficiently handling multiple projects simultaneously. Administrative Assistant <p>We are in search of an Administrative Assistant for our client in Midtown Manhattan. It offers a long-term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide support for all production processes to ensure efficient operations.</p><p>• Undertake administrative tasks and run errands as needed.</p><p>• Maintain strong communication and teamwork skills in a fast-paced environment.</p><p>• Use Microsoft Office Suite and Google Suite proficiently for various tasks.</p><p>• Pay meticulous attention to detail and meet deadlines without compromising on quality.</p><p>• Exhibit strong organizational skills and the ability to multitask effectively.</p><p>• Show a willingness to work a flexible schedule including early mornings, nights, and weekends.</p> administrative assistant <p>Opportunity for top administrative assistant (administrative coordinator / administrative associate)</p><p>We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p><br></p> Administrative Assistant <p>We are seeking a dynamic and detail-oriented <strong>Administrative Assistant / Accounting Clerk</strong> to join our team in a small office environment. This position offers a unique blend of responsibilities, including general accounting support for accounts payable (AP) and accounts receivable (AR), along with providing administrative assistance to ensure the smooth operation of daily office functions. If you thrive in a multitasking role and enjoy working in a collaborative and close-knit environment, we’d love to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform AP/AR duties such as processing invoices, reconciling accounts, and managing payment and billing schedules.</li><li>Maintain accurate financial records and assist with month-end reporting.</li><li>Process expense reports, prepare bank deposits, and track office budgets.</li><li>Provide administrative support, including scheduling, handling correspondence, and maintaining organized filing systems.</li><li>Manage office supplies inventory and coordinate vendor services.</li><li>Assist with preparing reports, presentations, and other documentation as needed.</li><li>Act as the primary point of contact for internal and external stakeholders.</li><li>Support special projects and ad hoc tasks as assigned.</li></ul><p><strong>What We Offer:</strong></p><ul><li>A supportive and friendly team environment.</li><li>Competitive compensation and benefits package.</li><li>Opportunities for professional development and growth.</li></ul> Sr. Administrative Assistant We are offering a short term contract employment opportunity for a Sr. Administrative Assistant in New York. The individual will mainly provide administrative support to our team, including document management, data entry, and client communication.<br><br>Responsibilities:<br><br>• Provide excellent customer service, addressing and resolving client inquiries in a timely and detail oriented manner<br>• Manage data entry tasks with precision, ensuring all customer records are kept up-to-date and accurate<br>• Utilize Microsoft Excel, Word, and PowerPoint to create and edit documents for communications, memos, and presentations<br>• Coordinate meetings and make reservations as necessary, ensuring all logistics are in place for smooth operations<br>• Handle sensitive and confidential documents with discretion and detail orientation<br>• Perform research tasks as required, providing comprehensive and accurate information<br>• Supervise administrative tasks and ensure they are completed as per established procedures and standards<br>• Troubleshoot complex tasks or concerns independently, escalating issues to a supervisory level when necessary<br>• Maintain logs and use tracking software for all administrative support work<br>• Manage high volume mail support, ensuring all correspondences are sorted and delivered promptly<br>• Utilize computer hardware effectively for various tasks<br>• Contribute to asset management and enhancement initiatives<br>• Provide concierge services when required, enhancing customer relationships<br>• Schedule and manage travel arrangements for team members. Administrative Assistant/Office Manager <p><strong>HIRING FOR a Permanent Administrative Assistant/Office Manager!! This position is located in Milford, CT and is FULL time onsite!</strong></p><p><br></p><p><strong>Salary</strong>: Up to $62,000 per year, depending on experience</p><p><strong>Benefits</strong>: 401k and MDV benefits offered</p><p><br></p><p><strong>Overview</strong>:</p><p>We are seeking a dedicated and detail-oriented <strong>Administrative Assistant/Office Manager</strong> to join our client's team! This is a small company in Milford, CT in the service industry! Great culture, good work life balance, and low turnover!!</p><p><br></p><p>You will manage a variety of administrative and office-related tasks and provide support to the leadership team.</p><p><strong>Responsibilities</strong>:</p><ul><li>Process payroll (for under 30 employees) accurately and on time</li><li>Handle incoming and outgoing mail</li><li>Distribute Accounts Payable (AP) and Accounts Receivable (AR) to the appropriate corporate teams located out of state for processing</li><li>Collaborate with the HR team on various documentation needs, reporting needs (ex: OSHA), and administrative tasks</li><li>Manage daily office administrative duties, including scheduling, filing, and office supplies management</li><li>Provide administrative support to leadership as needed</li></ul><p><strong>Requirements</strong>:</p><ul><li>Minimum of <strong>3+ years of relevant experience</strong> in administrative or office management roles</li><li><strong>Payroll processing experience</strong> is a must</li><li>Experience working in a <strong>smaller company</strong> environment</li><li>Strong organizational, communication, and multitasking skills</li><li>Ability to work <strong>full-time onsite in Milford, CT</strong></li><li>Proficiency in office software and general administrative tools</li></ul><p>If you are an experienced Administrative Assistant/Office Manager looking for a permanent role with a small and supportive team, please apply today to Daniele.Zavarella@roberthalf(com)!</p> Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.</p><p>• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.</p><p>• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.</p><p>• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.</p><p>• Proofread documents for accuracy and clarity before distribution.</p><p>• Transcribe notes from meetings or conversations as needed to ensure important information is documented.</p><p>• Provide general administrative support, including typing correspondence and maintaining organized files.</p> Executive Administrative Assistant <p>We are offering a long term contract employment opportunity for an Administrative Assistant in the healthcare industry. This role is based in New York, New York and will require on-site presence. The successful candidate will be an integral part of the team, handling administrative tasks, processing applications, and maintaining records.</p><p><br></p><p>Responsibilities:</p><p>• Handle administrative duties such as scheduling, organizing meetings, and coordinating office activities.</p><p>• Maintain precise records and ensure confidentiality of sensitive information.</p><p>• Address inquiries and provide solutions in a timely manner.</p><p>• Monitor and manage accounts, taking necessary actions when required.</p><p>• Collaborate with vendors and manage relationships.</p><p>• Assist with the provision of on-the-job training and the management of office equipment.</p><p>• Contribute to the closing process and the evaluation of bids based on technical and cost scores.</p> Office Assistant <p>We are offering a permanent employment opportunity for an Office Assistant in Stratford, Connecticut. Working in the Accounting Software Systems sector, you will be playing an integral role in the admissions department, handling customer service tasks, and managing office duties. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Responding to and managing inbound phone calls</p><p>• Performing clerical duties with efficiency and accuracy</p><p>• Utilizing computer programs and Microsoft Office Suite for daily tasks</p><p>• Ensuring high levels of customer service at all times</p><p>• Managing switchboard and handling 1 - 10 lines as needed</p><p>• Performing data entry tasks with precision</p><p>• Maintaining a tech-savvy approach to all tasks</p><p>• Applying basic office skills to a variety of tasks.</p> Executive Secretaries and Administrative Assistants We are providing an opportunity for an Executive Secretary or Administrative Assistant in the industry, situated in New York, New York, United States. This role offers a short-term contract employment opportunity with a focus on customer service and communication skills within a workplace setting.<br><br>Responsibilities:<br><br>• Analyzing and processing information with precision<br>• Delivering exceptional customer service in all interactions<br>• Exhibiting superior written and verbal communication abilities<br>• Demonstrating a high level of organization and responsiveness<br>• Supporting C-suite executives with administrative tasks as needed<br>• Managing customer inquiries and resolving them effectively<br>• Monitoring customer accounts and taking necessary actions<br>• Ensuring the maintenance of accurate customer credit records. Office Assistant <p>Our client in the Sayreville area is seeking an experienced and dynamic <strong>Office Manager</strong> to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. </p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with <strong>Sage</strong> is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul><p><br></p> Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in the Manufacturing industry, located in Newark, New Jersey. As an Office Assistant, you will be trained on various office functions such as shipping, purchasing, receiving, and other general office tasks. <br><br>Responsibilities:<br><br>• Accurately process claims for lost or damaged packages with UPS.<br>• Provide support in order entry and contract review.<br>• Regularly maintain and update data entry in ERP.<br>• Assist in the purchase and organization of office supplies.<br>• Handle inbound calls, provide customer service, and efficiently transfer calls when necessary.<br>• Conduct weekly reporting on order shipment.<br>• Provide ad hoc clerical support as required.<br>• Ensure accurate and efficient processing of customer credit applications.<br>• Monitor and maintain accurate customer credit records.<br>• Print UPS labels as required. Executive Assistant <p>We are offering an exciting opportunity based in Manhattan, New York. We are in search of an Executive Assistant who is highly organized, detail-oriented and can anticipate the needs of our team. This role involves administrative tasks, managing schedules, and personal assistance.</p><p><br></p><p>Responsibilities:</p><p>• Strategically manage and organize executive schedules to ensure optimal use of time</p><p>• Handle administrative tasks to ensure smooth operation of the team</p><p>• Proactively anticipate the needs of the executive and make necessary arrangements</p><p>• Run errands including but not limited to picking up breakfast and lunch</p><p>• Provide high-level support to high net worth executives</p><p>• Maintain discretion and confidentiality in relationships with all board members</p><p>• Organize travel arrangements and itineraries with attention to detail and accuracy</p><p>• Perform other duties as assigned to support the executive</p><p>• Act as a point of contact among executives, employees, clients and other external partners</p><p>• Manage information flow in a timely and accurate manner</p><p><br></p><p>If this person is you, please apply directly to victoria.iacoviello@roberthalf</p> Executive Assistant <p>We are in search of an Executive Assistant to join our clients team in the heart of New York. This role is pivotal in coordinating schedules, managing tasks, and providing administrative support within our dynamic team. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently manage and coordinate schedules, ensuring that important tasks are prioritized and not overlooked.</p><p>• Provide administrative assistance by handling a variety of tasks related to personal and household needs.</p><p>• Facilitate correspondence by flagging actionable emails and maintaining an organized list of tasks and projects.</p><p>• Oversee office coordination needs, ensuring a smoothly functioning work environment.</p><p>• Assist in travel research and planning, ensuring all arrangements are in order.</p><p>• Help in maintaining internal team processes and priorities, contributing to the overall efficiency of the team.</p><p>• Manage a variety of miscellaneous tasks as required, demonstrating flexibility and adaptability.</p> Sr. Executive Assistant We are looking for a Sr. Executive Assistant to join our team in the vibrant city of New York, New York. This role offers a contract to permanent employment opportunity within our industry. The Sr. Executive Assistant will play a crucial role in providing high-level administrative support, including managing complex schedules, coordinating travel, and assisting with daily operations.<br><br>Responsibilities:<br><br>• Provide exceptional administrative assistance to the CEO, including managing a complex calendar and ensuring smooth daily operations.<br>• Act as the primary point of contact and gatekeeper, handling inquiries and requests as necessary.<br>• Coordinate complex domestic and international travel arrangements, ensuring all details are meticulously organized.<br>• Prepare comprehensive agendas for meetings and conferences, ensuring all relevant materials are readily available.<br>• Facilitate high-level correspondence and communications, including scheduling conference calls via Cisco Webex Meetings.<br>• Utilize a variety of software platforms, including Office Suite, ADP - Financial Services, Concur, CRM, and Kronos Timekeeping System for efficient workflow.<br>• Arrange for daily transportation services to and from the office, ensuring punctuality and efficiency.<br>• Handle personal assistant duties as necessary, including arranging family travel and catering for meals.<br>• Collaborate closely with the Chief of Staff, providing necessary reports and updates.<br>• Maintain a high degree of professionalism and discretion in handling confidential information. Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the vibrant location of New York, New York. Operating within the financial services industry, this role involves using a variety of software tools to manage tasks and ensure efficient operations. <br><br>Responsibilities:<br>• Utilize ADP - Financial Services to perform various tasks and maintain organization<br>• Conduct and manage conference calls using Cisco Webex Meetings<br>• Manage and organize schedules, including calendar management and setting up meetings<br>• Use Concur for travel and expense management<br>• Handle and organize correspondence in a timely and detail-oriented manner<br>• Utilize CRM for customer relationship management and tracking<br>• Oversee timekeeping and scheduling with Kronos Timekeeping System<br>• Ensure clear and effective communication across all levels of the organization<br>• Use About Time software for efficient time tracking and management<br>• Assist with other administrative tasks as needed. UT-GA-5106-Administrative Assistant 1-EXP We are offering a contract for a permanent position as an Administrative Assistant in New York. The role will involve supporting the execution and development of the Learning & Organizational Effectiveness strategy. This includes coordinating all learning activities, managing the learning calendar, and ensuring all events run smoothly from start to end. The job function will be performed remotely.<br><br>Responsibilities<br>• Coordinate all learning activities and manage the learning calendar.<br>• Ensure smooth execution of events from start to end.<br>• Handle logistics needs including room set-up, A/V needs, and training materials.<br>• Track registration, make cancellation decisions, and schedule session pre-calls when necessary.<br>• Take care of catering orders and manage inventory of materials.<br>• Send pre- and post-session manager and participant communications.<br>• Address manager and participant questions/concerns via HR, L& OE or RFT mailboxes.<br>• Input completions in LMS and pull reports from Service Now.<br>• Manage the L& OE Mailbox and assist the L& OE facilitators on expense reports/booking travel when needed.<br>• Handle SharePoint administration and manage internal chargebacks.<br>• Run new employee reports in Workday and filter as needed. Executive Assistant We are in the process of recruiting an Executive Assistant for our team based in New York. This role offers a contract to permanent employment opportunity. In this role, you will primarily support the Chief by managing their calendar, organizing meetings, and handling correspondence. <br><br>Responsibilities:<br>• Undertake extensive calendar management for the Chief, ensuring efficient scheduling and rescheduling of appointments.<br>• Coordinate and liaise with the board for various matters.<br>• Handle email correspondence, ensuring prompt and accurate responses.<br>• Set up and organize meetings, ensuring all necessary arrangements are made.<br>• Prepare meeting documents and packets, ensuring they are accurate and ready in a timely manner.<br>• Perform other administrative duties as assigned, supporting the smooth running of operations.<br>• Use CRM and other systems like ADP - Financial Services, Kronos Timekeeping System, and About Time for various administrative tasks.<br>• Utilize tools like Cisco Webex Meetings and Concur for meeting setup and expense management.<br>• Ensure clear and effective communication and manage conference calls as required. Executive Assistant <p>We are offering a long-term contract employment opportunity for an Executive Assistant to join our team based in New Brunswick, New Jersey. This hybrid role will require you to work both on-site and remotely, splitting your time between two offices as per necessity. You will be providing advanced and diversified support to an Executive Office, handling confidential information with discretion and demonstrating strong organizational skills. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the operations of an Executive Office, developing and maintaining administrative policies and procedures to foster a stable, efficient working environment.</p><p>• Manage communication effectively, ensuring matters requiring senior management attention are conveyed in a timely manner.</p><p>• Coordinate high-level meetings and events, including agenda preparation, logistics, and follow-up activities.</p><p>• Prepare confidential correspondence, reports, spreadsheets, and presentations.</p><p>• Handle incoming calls, emails, and mail promptly and professionally.</p><p>• Welcome office guests warmly and manage visitor parking and conference room reservations.</p><p>• Coordinate office supply and computer equipment procurement.</p><p>• Maintain the Executive's credentials and Continuing Medical Education (CME) records.</p><p>• Conduct research and prepare background reports to support decision-making.</p><p>• Assist with budget preparation by documenting expenditures and forecasting needs.</p><p>• Manage special projects independently, including marketing initiatives and recruitment support.</p><p>• Liaise with University departments such as Purchasing, HR, IT, Payroll, and Facilities, attending related meetings.</p><p>• Oversee recordkeeping and filing systems within the office.</p><p>• Manage the Executive's calendar, including scheduling, travel arrangements, and expense reimbursements.</p><p>• Ensure adherence to compliance standards as per policies and federal/state regulations.</p> Sr. Executive Assistant <p>We are in the process of recruiting for the role of a Sr. Executive Assistant. The chosen candidate will be an integral part of our team, providing support to C-suite executives located across various international locations. The role involves a great deal of multitasking, including handling communications, arranging meetings, and travel, and maintaining confidentiality in a fast-paced environment. This position is based in a location in the United States and offers a long-term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars for C-suite executives, ensuring efficient scheduling and organization</p><p>• Coordinate and organize business meetings, considering participants from different time zones</p><p>• Handle all forms of communication with detail and confidentiality</p><p>• Facilitate international travel arrangements, including visas and accommodations</p><p>• Assist in the preparation, review, and delivery of executive correspondence</p><p>• Draft and proofread documents, reports, and presentations on behalf of the executives</p><p>• Act as a liaison between executives and internal departments, maintaining relationships with key stakeholders</p><p>• Assist in managing budgets and expenses</p><p>• Perform other administrative tasks as directed by the executive team</p><p>• Order and maintain office supplies as necessary.</p> Sales Assistant <p>We are offering a long term contract employment opportunity for a Sales Assistant in NORWALK, Connecticut. As an Office Assistant, you will be providing crucial support within the sales team, handling a variety of tasks such as scheduling appointments, handling communication, and utilizing Salesforce to track conversations. </p><p><br></p><p>Responsibilities</p><p>• Offer essential support to the sales team</p><p>• Manage and organize scheduling of appointments</p><p>• Handle incoming and outgoing emails and phone calls</p><p>• Engage in outbound sales activities, including warm calling on leads</p><p>• Utilize Salesforce to accurately track and document conversations</p> Legal Assistant We are seeking a highly organized and motivated Legal Administrative Assistant to support two Senior Partners at a dynamic and fast-paced law firm. The ideal candidate will bring a minimum of three years of relevant law firm experience, strong multitasking abilities, and a proactive approach to delivering exceptional administrative and litigation support.<br><br>Key Responsibilities:<br>1. Scheduling & Calendar Management:<br>• Maintain and organize the partner's schedule, ensuring all appointments, client meetings, and court deadlines are properly coordinated.<br>• Proactively resolve scheduling conflicts and provide timely updates to the partner.<br>2. Document Preparation & Management / Litigation Case Support <br>• Draft, edit, and finalize legal documents, correspondence, and client communications with high attention to detail.<br>• Organize and maintain electronic and physical files to ensure quick and efficient access to information.<br>• Prepare/ format filings and correspondence. <br>• Coordinate the docket of case deadlines, maintain an organized filing system, and track case status updates.<br>3. Discovery and Trial Preparation:<br>• Assist in the preparation of discovery materials, organize exhibits, and create trial binders as needed.<br>• Coordinate with court personnel, opposing counsel, and other stakeholders to maintain case progression.<br>4. Organization & Communication:<br>• Serve as a liaison between the partner and clients, ensuring clear and professional communication.<br>• Assist with travel arrangements, meeting preparations, and general office administrative duties as needed.<br><br>Key Qualifications:<br>• Experience: Minimum 3 years of experience in a law firm, providing administrative support, document preparation, and litigation assistance.<br>• Knowledge: Familiarity with legal processes, court systems, and filing/e-filing procedures. Experience with both administrative and litigation tasks is a must.<br>• Skills:<br>o Strong organizational and multitasking abilities.<br>o Exceptional written and verbal communication skills.<br>o Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal software/tools (e.g., Clio, NetDocuments, or equivalent).<br>o Adept at managing competing priorities and meeting tight deadlines.<br>• Detail-Oriented: High level of attention to detail to ensure accuracy in all tasks.<br>• Professionalism: Demonstrated ability to appropriately handle confidential information and interact with clients and colleagues in a courteous and professional manner.
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