We are looking for a detail-oriented Legal Assistant to join a mid-sized law firm in Boston, Massachusetts. In this role, you will provide comprehensive support to multiple attorneys across departments, including litigation, ensuring the smooth management of legal processes and administrative tasks. This is an excellent opportunity for someone with a strong background in legal procedures and organizational excellence to contribute to a collaborative and dynamic environment.<br><br>Responsibilities:<br>• Prepare and file pleadings, motions, and other legal documents in state, federal, and appellate courts, including managing filings in various jurisdictions.<br>• Coordinate and manage attorney schedules, deadlines, and case logistics to ensure efficiency and compliance.<br>• Draft, edit, and proofread legal correspondence and documents with precision and attention to detail.<br>• Open new matters, draft engagement letters, and handle administrative tasks such as processing check requests and expense reimbursements.<br>• Assist attorneys with time entry and ensure accurate record-keeping for billing purposes.<br>• Contribute to the preparation of RFPs and ensure adherence to client contract requirements.<br>• Review, edit, and process billing invoices in compliance with firm and client standards.<br>• Organize and maintain electronic filing systems, ensuring all documents are properly categorized and accessible.<br>• Provide proactive support by anticipating needs and offering solutions to streamline workflow.
We are looking for a dedicated Paralegal to join our fast-paced legal team in Boston, Massachusetts. This role offers an excellent opportunity to contribute to litigation cases while working in a collaborative and supportive environment. The ideal candidate will have experience in civil litigation and a strong ability to manage tasks efficiently.<br><br>Responsibilities:<br>• Conduct thorough legal research to support case preparation and strategy.<br>• Draft and review legal documents, including correspondence, pleadings, and discovery materials.<br>• Manage e-filing procedures for court documents to ensure accuracy and timeliness.<br>• Assist attorneys with trial preparation, including organizing exhibits and preparing case files.<br>• Coordinate discovery processes, including gathering and analyzing evidence.<br>• Maintain accurate and up-to-date case files and documentation.<br>• Communicate effectively with clients and external parties to facilitate case progress.<br>• Provide administrative support to attorneys during hearings and trials.<br>• Monitor deadlines and ensure compliance with court requirements.
<p><strong>Robert Half Legal Permanent Placement </strong>is seeking a highly organized and detail-oriented <strong>Paralegal/Legal Assistant</strong> with experience in <strong>family law, probate and divorce cases</strong> to join our legal team. This role will provide comprehensive support to attorneys, manage casework from start to finish, maintain schedules, and ensure seamless communication with clients. The ideal candidate is comfortable handling various aspects of case and docket management, preparation work for depositions, and has excellent interpersonal skills to work directly with clients and attorneys daily.<strong> Fulltime in office daily in Newton.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Case Management:</strong> Oversee the lifecycle of each case, ensuring all deadlines are met and client needs are addressed.</li><li><strong>Document Preparation and Management:</strong> Organize, review, and draft documents related to family law and divorce proceedings.</li><li><strong>Deposition Preparation:</strong> Assist attorneys with preparation for depositions, including gathering and organizing relevant material.</li><li><strong>Docket and Calendar Management:</strong> Maintain and monitor case dockets, schedule meetings, hearings, and deadlines to ensure seamless case progression.</li></ul><p><strong>Communication:</strong></p><ul><li>Act as a liaison between clients and attorneys, handling daily communication and providing updates as needed.</li><li>Participate in phone calls and meetings with attorneys and clients.</li><li>Collaborate with associates and the managing partner on a weekly basis, using these interactions as mentorship opportunities to develop skills.</li></ul>
<p>Robrt Half LEgal Permanent Placement is seeking a highly experienced and dedicated <strong>Full-Time Legal Assistant/Paralegal</strong> with a strong background in <strong>Trusts & Estates</strong> and <strong>tax matters in Boston</strong>. This is an excellent opportunity to work directly with a partner, offering high visibility and impact within our firm. <strong>Fulltime in office, great pay and benefits. </strong></p><p><br></p><p>Responsibilities:</p><ul><li>Work closely with a partner, providing comprehensive support in all aspects of trusts, estates, and tax law.</li><li>Serve as a primary point of contact for clients, communicating effectively in person, over the phone, and via email.</li><li>Draft, proofread, and meticulously file or send a variety of legal documents, including motions and letters of intent.</li><li>Manage administrative duties, such as maintaining lawyers' calendars, scheduling appointments, organizing complex documentation, and making photocopies.</li><li>Create and maintain detailed case files, including producing and editing transcripts.</li><li>Efficiently screen, direct, and prioritize incoming calls and emails for lawyers.</li><li>Conduct thorough legal and background research as requested.</li></ul><p>eSkills and Abilities:</p><ul><li><strong>Must have extensive experience with estate planning.</strong></li><li>Exceptional communication and interpersonal skills, with the ability to interact professionally and empathetically with clients and colleagues.</li><li>Strong organizational skills and meticulous attention to detail.</li><li>Proficiency in legal research techniques and tools.</li><li>Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Proficient in Microsoft Office Suite and legal practice management software.</li></ul>
We are looking for a skilled Paralegal to join our team on a contract basis in Boston, Massachusetts. This role is ideal for professionals with a passion for legal support and a keen eye for detail, who thrive in a fast-paced, collaborative environment.<br><br>Responsibilities:<br>• Assist attorneys in drafting, editing, and proofreading legal documents with precision.<br>• Organize and prepare materials for court proceedings, including trial binders and research collection.<br>• Manage attorney calendars to ensure deadlines and appointments are effectively scheduled.<br>• Provide general administrative support to the office, ensuring smooth daily operations.<br>• Conduct legal research and compile relevant information for case preparation.<br>• Coordinate with attorneys and staff to facilitate civil litigation processes.<br>• Handle trial preparation tasks, including document organization and logistical arrangements.<br>• Maintain accurate records and manage legal pleadings efficiently.<br>• Communicate effectively with attorneys, clients, and staff to address case-related needs.
<p>Our client, a successful mid-sized law firm with offices all over the nation, is seeking a Legal Secretary in their Boston, MA office. </p><p><br></p><p><strong>Location: </strong>Boston, MA</p><p><strong>Role: </strong>Legal Secretary / Assistant</p><p><strong>Salary: </strong>$65k - $75k (DOE) </p><p><strong>Schedule:</strong> In-Office with 1 hour for lunch</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Handling the preparation and processing of outgoing certified mail, subpoenas, and related legal documents.</li><li>Composing and formatting professional correspondence, legal briefs, and documentation.</li><li>Coordinating the scheduling of depositions with relevant stakeholders.</li><li>Facilitating and managing travel arrangements for attorneys and legal team members.</li><li>Recording and overseeing time entry to ensure accurate tracking of billable hours.</li><li>Maintaining and organizing the calendar for meetings, deadlines, hearings, and events.</li><li>Executing electronic filing of motions, pleadings, and other court submissions.</li><li>Maintaining and categorizing discovery materials to ensure accessibility and organization.</li><li>Supporting trial preparation, including assembling materials, briefing witnesses, and logistics planning.</li><li>Managing record processing and ensuring documents are filed and stored appropriately.</li><li>Reviewing and editing billing information for accuracy before submission.</li><li>Administering expense reports and reconciling related documentation.</li><li>Performing general office administration tasks to support daily operations.</li></ul>
We are looking for a detail-oriented Paralegal to join our team in Boston, Massachusetts. The ideal candidate will provide vital support to attorneys by managing documents, court preparation, and administrative tasks while ensuring efficiency in legal operations. This role requires excellent organizational skills and the ability to multitask in a dynamic legal environment.<br><br>Responsibilities:<br>• Draft, proofread, and prepare legal documents with precision and attention to detail.<br>• Coordinate and manage court preparation tasks, including assembling binders and conducting research.<br>• Oversee calendar management to ensure deadlines and appointments are accurately tracked.<br>• Provide general office support to maintain smooth operations within the legal team.<br>• Utilize case management software to organize and manage case files effectively.<br>• Assist in litigation defense processes, including trial preparation and e-discovery.<br>• Conduct research and gather information for labor and employee relations cases.<br>• Collaborate on matters involving the Department of Labor to ensure compliance and thorough preparation.
<p><strong>Robert Half Legal Permanent Placement is seeking a full-time, in-person Legal Administrative Assistant to join our client's team in Boston</strong>. The ideal candidate will bring 2 plus years of litigation experience, a proactive and positive attitude, and enjoy working in a close-knit, collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in preparing and editing pleadings and discovery materials for federal and state court cases, arbitration proceedings, and FINRA matters.</li><li>Navigate Massachusetts Rule 9A procedures adeptly.</li><li>Handle e-filing processes for both Massachusetts state courts and federal courts.</li><li>Proofread legal documents to ensure accuracy and contextual relevance.</li><li>Draft letters and discovery templates in alignment with procedural standards.</li><li>Manage case-related deadlines by maintaining an organized office calendar.</li><li>Create, manage, and store client files utilizing electronic and paper filing systems.</li><li>Conduct research using Westlaw, Pacer, and state court docket systems.</li><li>Compile hearing and trial binders, as well as deposition exhibits with precision.</li><li>Serve as a liaison with courts and litigation vendors, including process servers and couriers.</li><li>Provide general administrative support, such as phone coverage, handling incoming mail, scanning documents, compiling supply lists, and organizing deliveries.</li><li>Archive closed cases efficiently.</li></ul>
<p>Our client, a successful investment company, is seeking a Real Estate Paralegal to support their legal and acquisitions teams in all aspects of commercial real estate transactions. This position plays a key role in facilitating and managing commercial property acquisitions, dispositions, financings, leases, and related due diligence efforts.</p><p><br></p><p><strong>Role: </strong>Real Estate Paralegal</p><p><strong>Location: </strong>Cambridge, MA</p><p><strong>Salary: </strong>$110,000 - $130,000 (hourly pay - OT eligible)</p><p><strong>Schedule: </strong>Hybrid - 3 days in / 2 days remote</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Review legal contracts and approvals using approved templates and standardized checklists.</li><li>Manage document execution and filing processes, including drafting cover sheets, setting up documents in DocuSign, circulating hard copies, scanning and saving files with proper naming conventions, coordinating distribution, and updating document statuses in relevant software systems. Periodically run contract reports and maintain an organized archive of original documents for auditing and efficient retrieval.</li><li>Draft various form letter agreements, such as notice letters, simple amendments, SNDAs, and estoppels.</li><li>Examine title insurance policies and land surveys for accuracy and compliance.</li><li>Input investment, real estate, and vendor contract Terms & Conditions (T& Cs) into software systems and collaborate with Legal staff to ensure compliance and proper monitoring.</li><li>Support the creation and maintenance of legal entities for real estate investments, including reviewing annual state reports, updating governing documents, and drafting tax forms.</li><li>Coordinate data management and deadline tracking for the Real Estate Legal team by updating and communicating critical dates tied to legal action items.</li><li>Address and, when necessary, direct internal and external inquiries regarding the status of legal documents, ensuring timely and accurate responses.</li></ul>
<p>We are looking for a highly skilled Paralegal to join our team in Shrewsbury, Massachusetts. The ideal candidate will bring expertise in trust and estate administration, along with a strong aptitude for managing legal documentation and client interactions. This role requires attention to detail and proficiency in specialized legal systems and software.</p><p><br></p><p>Responsibilities:</p><p>• Manage the preparation and administration of trust and estate documents with precision and compliance to legal standards.</p><p>• Utilize QuickBooks Online and Clio to maintain accurate financial and case records.</p><p>• Work with Interactive Legal Systems to ensure efficient handling of legal processes and documentation.</p><p>• Handle trust administration tasks, ensuring proper management and adherence to legal requirements.</p><p>• Collaborate with attorneys and clients to provide exceptional support and guidance on legal matters.</p><p>• Organize and maintain comprehensive legal files, ensuring accessibility and accuracy.</p><p>• Conduct research and gather information to support legal cases and estate planning efforts.</p><p>• Apply disciplined and detail-oriented practices to all tasks, ensuring thoroughness and accuracy.</p><p>• Assist in drafting and reviewing legal documents to support attorneys in case preparation.</p>
<p>We are looking for an experienced Paralegal to join our dynamic manufacturing company in Natick, Massachusetts. In this role, you will provide essential support to our in-house legal team by handling corporate governance, ensuring compliance with data privacy regulations, and drafting and reviewing contracts. This position offers the opportunity to work on complex legal matters in a collaborative environment, contributing to the efficiency and regulatory adherence of our organization.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and revise Corporate Data Agreements (CDAs) to ensure accuracy and compliance, escalating potential risks to attorneys when necessary.</p><p>• Support the organization’s compliance with data privacy regulations by assisting in the creation and updates of privacy policies and procedures.</p><p>• Monitor changes in privacy and data security laws, providing updates and guidance to the legal team on regulatory developments.</p><p>• Coordinate corporate governance activities, such as preparing board meeting materials, drafting resolutions, and maintaining corporate records.</p><p>• Manage and organize legal documentation within company systems to ensure accessibility and accuracy.</p><p>• Collaborate with cross-functional teams to address legal concerns and provide guidance on regulatory matters.</p><p>• Facilitate contract management processes, including drafting and negotiating agreements related to corporate and commercial transactions.</p><p>• Assist in implementing legal technology tools and systems that enhance document management and compliance tracking.</p>
<p><strong>Robert Half Legal Permanent Placement</strong> is seeking a versatile <strong>Business and Legal Office Administration Manager</strong> with experience in billing, legal administration, executive assistance, and HR systems management. This role prioritizes efficiency, organization, and leadership in supporting business operations in the Greater Boston area. <strong>Enjoy a small, congenial office environment and a hybrid schedule after the first 90 days. </strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Client Billing & Financial Management:</strong> Update and maintain monthly client billing, resolve discrepancies, manage collections, and develop streamlined billing systems. Oversee staff billing, PTO tracking, and related policies.</li><li><strong>HR Systems Oversight:</strong> Develop and maintain HR systems, support recruitment, onboarding, and administer compliance-related staff policies.</li><li><strong>Executive Assistance:</strong> Support executives with calendar management, travel arrangements, correspondence, and coordination.</li><li><strong>Legal Administrative Support:</strong> Manage and safeguard contracts, legal paperwork, and liaise with legal counsel as needed.</li><li><strong>Office Management:</strong> Maintain supplies, order lunches/snacks, and ensure the office operates smoothly. Help coordinate seminars and conferences for the firm.</li></ul>
<p>Our central MA client is seeking a detail-oriented and proactive <strong>Residential Real Estate and Estate Planning Paralegal</strong> to join their team. This dynamic role combines responsibilities in real estate conveyancing with estate planning support. The ideal candidate will have experience assisting with residential real estate transactions and estate planning matters and exhibit excellent organizational and communication skills. Experience in one area is required, do not have to have both. Full-time in the office, 8-4 or 5. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Real Estate Paralegal Duties:</strong></p><ol><li>Support attorneys in the facilitation of real estate conveyancing for buyers, sellers, lenders, and borrowers.</li><li>Prepare closing documents such as deeds, settlement statements, and mortgage discharge documentation.</li><li>Conduct title searches and review title abstracts to confirm property ownership details.</li><li>Assist with the drafting of purchase and sale agreements, loan documentation, and other transactional documents.</li><li>Coordinate closings, including managing schedules with clients, brokers, lenders, and attorneys.</li><li>Maintain meticulous files and ensure compliance with deadlines and legal requirements.</li></ol><p><strong>Estate Planning Paralegal Duties:</strong></p><ol><li>Assist attorneys in the preparation of estate planning documents, including but not limited to wills, trusts, power of attorney forms, and healthcare proxies.</li><li>Conduct research on estate planning laws and regulations as needed.</li><li>Organize client intake and manage document collection for estate planning needs.</li><li>Maintain a database of estate planning clients and track document timelines.</li><li>Communicate professionally and effectively with clients regarding estate planning matters.</li></ol>
