Browse jobs Find the right job type for you Explore how we help job seekers Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Preview candidates Contract talent Permanent talent Learn how we work with you Executive search Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2025 Salary Guide Demand for Skilled Talent Report Building Future-Forward Tech Teams Job Market Outlook Press Room Salary and hiring trends Adaptive working Competitive advantage Work/life balance Diversity and inclusion Browse jobs Find your next hire Our locations

7 results for Executive Assistant in Woodlands Tx

Executive Assistant We are in search of an Executive Assistant to join our team in Sacramento, California. In this role, you will act as a critical link between our CEO and other team members, manage various administrative tasks, and contribute to the smooth running of our office. This role offers a short term contract employment opportunity.<br><br>Responsibilities<br>• Provide efficient administrative support to the CEO and other executive staff as necessary, including managing calendars and coordinating meetings.<br>• Act as a liaison by transmitting instructions and assignments between the CEO and others, and follow up on the status of these tasks.<br>• Prepare a variety of documents such as agendas, minutes, reports, and articles with minimal supervision, ensuring their accuracy and professionalism.<br>• Coordinate logistics for board and committee meetings, including arranging meeting spaces, distributing agendas, recording minutes, and providing any other necessary support.<br>• Handle special projects as assigned, ensuring they are completed efficiently and on time.<br>• Collaborate with the administrative office staff to establish and maintain office procedures and policies.<br>• Develop and maintain administrative office systems to support daily operations, including managing paper and electronic files, facilitating communications, and overseeing interdependent work functions.<br>• Perform general administrative duties to ensure smooth office operations, such as operating office equipment and telecommunications devices, and assisting staff with audio/visual equipment setup for meetings and presentations.<br>• Safeguard confidential information by overseeing and controlling confidential matters and documents.<br>• Receive and screen calls and visitors to the administrative offices, prioritize them appropriately, take messages, arrange meetings as needed, and refer to appropriate staff or provide requested information. Executive Assistant <p>Robert Half's client is in search of a dedicated Executive Assistant to join our team in the Behavioral Health industry, located in Walnut Creek, CA. As an Executive Assistant, you will be tasked with providing comprehensive support to the CEO, facilitating interdepartmental collaboration, and spearheading special projects. This position can be remote or hybrid, but the selected candidate must be willing to work 8AM-5PM PST hours.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Enable optimization of CEO's time by managing their calendar, scheduling, and communications.</p><p>• Prioritize incoming information and requests to ensure focus is maintained on critical tasks.</p><p>• Ensure efficient meeting of deadlines by organizing and prioritizing correspondences and follow-ups.</p><p>• Handle sensitive matters with utmost confidentiality, professionalism, and discretion.</p><p>• Act as the primary contact point for the executive, managing access and filtering requests to enhance workflow.</p><p>• Anticipate the executive's needs proactively and address potential obstacles.</p><p>• Foster effective communication and partnerships between departments and teams to align on priorities and timelines.</p><p>• Coordinate with internal and external stakeholders to support strategic initiatives.</p><p>• Lead, plan, and execute special projects assigned by the executive, including identifying objectives, establishing timelines, and managing resources.</p><p>• Provide regular updates and recommendations to the executive throughout project execution.</p><p>• Identify opportunities for process improvement within the organization and implement streamlined processes to enhance productivity and effectiveness.</p><p><br></p><p>If you are interested in this Executive Assistant position, please submit your resume today!A</p> Executive Assistant <p>Education client is in need of a temporary administrative assistant to support the President/Vice President office. In this position you will be assisting with managing a busy calendar, creating and distributing agendas, organizing paperwork that needs signatures, database management for faculty hiring process, helping with events by ordering food, following up on project timelines from various departments, as well as filing and data entry. The ideal person will be comfortable prioritizing tasks as well as keeping a busy individual on task throughout the day. This job is 100% onsite. The hours are Monday-Friday 8am-5pm.</p> Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Sacramento, California. This role is crucial in our industry, where the individual will be primarily engaged in project-based tasks, including monitoring backend testing and managing department projects. </p><p><br></p><p>Responsibilities: </p><p>• Conducting backend testing by sending documents via email to the test environment.</p><p>• Reviewing Acord applications in our Submissions Digital Assistant app.</p><p>• Ensuring information uploaded properly and documenting any error messages encountered.</p><p>• Summarizing experience and providing feedback to management for further improvement.</p><p>• Assisting with miscellaneous tasks such as proofreading project documentation to ensure accuracy.</p><p>• Utilizing QA experience to maintain serious attention to detail in all tasks performed.</p> Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant, located in Orangevale, California. As an Administrative Assistant, you will be tasked with providing essential administrative support to our team, ensuring efficient communication and organization within the workplace.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process and handle orders.</p><p>• Direct and handle incoming phone calls with professionalism.</p><p>• Distribute incoming mail and coordinate outgoing customer service mail.</p><p>• Maintain regular communication with both internal staff and external suppliers.</p><p>• Promptly fulfill requests for labels and manage changes related to phytosanitary certificates.</p><p>• Utilize office tools including Word, Excel, and Outlook to maintain records and manage data.</p><p>• Provide additional administrative support as necessary.</p> Sales Assistant <p>We are offering a temp to hire employment opportunity for a Sales Assistant in Sacramento, California. As a Sales Assistant, you will be tasked with a variety of functions including processing sales-related paperwork, maintaining relationships with internal and external clients, and providing excellent customer service. This position is in the industry of sales and requires skills in Microsoft Excel and Media Exposure.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and track advertising contracts, internal work orders, completion reports, and other related documents.</p><p>• Establish and cultivate positive relationships with all Account Executives, internal team members, and external clients, including advertising agencies.</p><p>• Provide exceptional customer service by promptly responding to all requests on behalf of the Account Executive.</p><p>• Monitor account production activities and provide accurate reports upon completion.</p><p>• Acquire a thorough understanding of the CMS / IMS systems to create effective proposals, contracts, and maps for the Account Executives.</p><p>• Uphold the sales and service philosophy through supportive and consistent behavior.</p><p>• Act as a representative of the Sales Department with diplomacy and professionalism.</p><p>• Perform other duties as required, related to the Sales Department.</p> Legal Secretary <p>Would need to be able to competently file in State and Federal Court without assistance, format documents, proofread and handle basic law office tasks. NEED bilingual Spanish.</p><p>JOB FUNCTION: Legal Secretary</p><p><br></p><p>A Legal Secretary is responsible for handling routine and advanced duties for a legal department or firm. They assist with legal research, draft, and file legal documents, schedule court depositions, hearings, and other meetings.</p><p><br></p><p>Key duties and responsibilities include:</p><p><br></p><p>Preparing legal documents such as contracts, briefs, motions, summonses, and standard correspondence.</p><p>Managing and updating the organization's legal databases and systems.</p><p>Conducting legal research as directed and maintaining files of legal cases in an organized manner.</p><p>Scheduling and coordinating appointments, meetings, and court dates.</p><p>Communicating with clients in a professional manner and ensuring confidentiality at all times.</p><p>Overseeing all administrative details of legal proceedings, including preparing case files for court.</p><p>Assisting with billing, tracking hours, and handling other routine administrative tasks, as required.</p><p>Required skills and qualifications:</p><p><br></p><p>Previous experience working as a legal secretary or in a law firm.</p><p>Strong communication skills, both written and oral.</p><p>Familiarity with legal documents and workflow.</p><p>Exceptional attention to detail and organizational skills.</p><p>Proficiency with computer software such as MS Office, especially Word and Excel, as well as legal research software, like Westlaw or LexisNexis.</p><p>Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.</p><p>A certificate or degree in legal studies or a similar field is often required in this role. Many employers also prefer candidates with one to three years of work experience in a law firm or legal secretary position.</p>