28 results for Sr Administrative Assistant in Woodbridge, NJ

Executive Administrative Assistant & HR Support We are seeking an Executive Administrative Assistant & HR Support to join our client's team in the Princeton, New Jersey area. This role is primarily focused on supporting the President within the Wholesale Distribution industry, with a smaller component dedicated to assisting with HR functions. Responsibilities:• Provide comprehensive administrative support to the President, ensuring efficient day-to-day operations.• Handle multiple projects concurrently, demonstrating the ability to manage time effectively in a fast-paced environment.• Attend senior team meetings, taking notes and following up with team members to ensure continuity and progress.• Oversee contracts and work closely with the corporate legal department.• Utilize technology to maintain accurate records and process applications.• Support HR tasks as needed, contributing to overall team efficiency.• Act as a point of contact for both internal and external stakeholders, resolving inquiries and providing necessary information.• Take charge of special projects assigned by the President, demonstrating initiative and problem-solving skills.• Maintain a high level of confidentiality and discretion at all times.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant We are offering a long-term contract (to possible hire) employment opportunity in the commercial litigation industry in Morristown, New Jersey for an Administrative Assistant. This role involves a variety of responsibilities including the management of client files, document preparation and proofreading, court filings, and meeting coordination. Responsibilities: • Engage in the management and organization of client files, including opening and closing of files as needed.• Oversee the accurate and timely preparation and proofreading of routine documents.• Handle court filings and ensure all relevant parties receive the necessary documents.• Coordinate and schedule meetings and other logistics, maintaining a consistent calendar of deadlines.• Communicate effectively with clients and other external parties as part of the job function.• Undertake additional administrative tasks as required to support the team and maintain efficient operations.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant Intermediate We are offering a long term contract employment opportunity for an Administrative Assistant Intermediate in New York. This role functions within the industry and will involve utilizing various software packages for word processing. You will be required to undertake both secretarial and administrative duties and arrange travel as needed. Responsibilities • Utilize word processing software packages proficiently • Perform a mix of secretarial and administrative tasks • Arrange travel requirements as necessary • Proficiently use Microsoft Word and Outlook for various tasks • Manage calendars effectively and efficiently • Handle Expense Reporting and Travel Arrangements • Utilize knowledge of Concur for various tasks • Ensure accurate record-keeping

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Executive Assistant Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior leadership within our client’s organization. This role requires a detail-oriented professional who thrives in a fast-paced environment and can handle confidential information with discretion. The ideal candidate will have exceptional communication and multitasking skills, ensuring seamless day-to-day operations. Responsibilities:<ul><li>Provide high-level administrative support, including calendar management, travel coordination, and meeting preparation</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Prepare reports, presentations, and correspondence on behalf of leadership</li><li>Manage confidential information with discretion and professionalism</li><li>Coordinate and facilitate special projects, ensuring deadlines are met</li><li>Organize and maintain records, documents, and files for easy retrieval</li><li>Assist with event planning and logistics as needed</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Greenwich, Connecticut. The successful applicant will be joining our team in the hospitality industry, providing essential support to our Events Director. This role involves a range of administrative tasks, ensuring the smooth execution of our world-class events. Responsibilities: • Manage member communications, including responding to emails and handling correspondence pertaining to events and inquiries. • Assist with administrative responsibilities such as scheduling, filing, and document preparation. • Support the Events Director in event planning and execution to provide a seamless experience for members. • Handle light invoicing tasks, including the preparation and tracking of invoices for event-related activities. • Utilize Microsoft Word and other software for data entry and other tasks as required. • Deliver high-quality customer service, including answering inbound calls and addressing member concerns.

Administrative Assistant Are you ready to find your next contract or contract-to-hire assignment? At Robert Half, we specialize in connecting experienced clerical, administrative, and customer service professionals with top organizations looking for immediate talent.Whether you thrive in the office or prefer a hybrid/remote setup, we have a wide range of opportunities designed to match your skills and career goals.Skills We’re Looking For:<ul><li>Proficiency in clerical tasks, including data entry, document management, and scheduling.</li><li>Administrative expertise, such as calendar management, budgeting, and reporting.</li><li>Strong customer service abilities, including communication, problem-solving, and relationship management.</li><li>Tech-savvy skills: Experience with Microsoft Office Suite (Excel, Word, Outlook) and CRM platforms.</li><li>Attention to detail and the ability to juggle multiple priorities in fast-paced environments.</li></ul>Why Work With Robert Half?<ul><li>Access to exclusive opportunities with top companies—both contract and contract-to-hire.</li><li>Competitive compensation tailored to your skills and market trends.</li><li>A personalized job search experience with expert recruiters who support your career journey every step of the way.</li><li>Flexibility to work where and how you want, including remote, hybrid, and onsite roles.</li></ul>Examples of In-Demand Roles:<ul><li>Administrative Assistant</li><li>Customer Service Specialist</li><li>Data Entry Specialist</li><li>Front Desk Coordinator</li><li>Receptionist</li><li>Project Assistant/Coordinator</li></ul>Take the first step toward your next exciting assignment! Let us help you elevate your career while delivering outstanding value to our clients.📞 Call us or 🖥️ Submit your resume today to connect with a dedicated recruiter and explore opportunities near you!

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the healthcare and social assistance industry, located in Brooklyn, New York. As an Administrative Assistant, you will primarily be tasked with handling inbound calls, providing customer service, and managing data entry tasks. Responsibilities: • Addressing inbound calls and providing necessary information to callers • Delivering high-quality customer service and resolving customer inquiries • Undertaking data entry tasks to maintain and update customer records • Conducting email correspondence to communicate with customers and team members • Managing and scheduling appointments via Microsoft Outlook • Utilizing Microsoft Word, Excel, and PowerPoint for administrative tasks • Overseeing inbound and outbound calls to maintain effective communication • Monitoring and managing customer accounts as needed

Administrative Assistant We are inviting applications for the position of Administrative Assistant, located in Ocean County, New Jersey. In this role, you'll be a crucial part of our operations, handling a variety of tasks such as customer service, data entry, and scheduling appointments. You'll be working in a dynamic environment, interacting with different teams and playing a vital role in maintaining the smooth functioning of our operations. Responsibilities: • Handling incoming calls efficiently and professionally, ensuring all queries are addressed.• Welcoming visitors and prospective renters, providing them with accurate information about our offerings.• Implementing various strategies for promoting our properties, including the use of social media and other advertising techniques.• Organizing the office space and ensuring all necessary supplies are in stock.• Collaborating with the maintenance team to ensure all work orders for residents are attended to promptly.• Maintaining a wait list of prospective renters, updating it regularly, and sending out necessary communication.• Conducting daily inspections of the property to ensure it is clean, attractive, and in good repair.• Performing data entry tasks and managing email correspondence effectively.• Using Microsoft Office Suite or related software for various administrative tasks.• Scheduling appointments and managing calendars efficiently.

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our client's Engineering team, located in NYC. In this role, you will handle various tasks such as data entry, reporting, and invoicing. You will also be expected to excel in customer service, handling inbound and outbound calls, and managing schedules. Responsibilities:• Accurately entering data and maintaining up-to-date records.• Preparing reports and invoices in a timely manner.• Handling inbound and outbound calls professionally and efficiently.• Providing quality customer service and resolving customer inquiries.• Proficiently using Microsoft Excel for bookkeeping and other related tasks.• Managing email correspondence and ensuring prompt responses.• Scheduling appointments and maintaining an organized calendar.• Utilizing Microsoft Outlook, PowerPoint, and Word for various administrative tasks.

Executive Assistant to Managing Partner Job Title: Executive AssistantCompensation: $110,000 - $120,000 per year Job Overview:We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. This role requires exceptional multitasking abilities, strong communication skills, and the ability to handle confidential matters with discretion. The ideal candidate will be proactive, resourceful, and capable of ensuring the executive's daily operations run smoothly. Key Responsibilities:<ul><li>Provide high-level administrative support by managing schedules, organizing information, and ensuring seamless day-to-day operations.</li><li>Maintain and coordinate the executive’s calendar, schedule meetings, and set up appointments.</li><li>Handle light travel arrangements, including booking flights, securing hotel accommodations, and preparing detailed itineraries.</li><li>Prepare, proofread, and distribute essential documents such as reports, memos, and invoices.</li><li>Facilitate internal communication by distributing key information, handling inquiries, and supporting team collaboration.</li><li>Assist in planning and organizing company events.</li><li>Serve as a professional liaison between the executive office and clients, vendors, and external stakeholders via phone and email.</li><li>Monitor office supply levels and place orders when necessary.</li><li>Support the preparation of presentations, briefings, and other executive materials.</li></ul>

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Princeton, New Jersey, United States. The Office Assistant will be fundamental in ensuring smooth day-to-day operations, handling various clerical tasks, and addressing inbound communications. Responsibilities• Manage incoming phone calls, ensuring all communications are addressed appropriately and efficiently• Act as the first point of contact for clients and visitors, providing a warm welcome and directing them as necessary• Maintain an organized filing system for various documents, ensuring all paperwork is up-to-date• Perform general office clerk duties as required to support daily operations• Manage the office calendar, scheduling appointments and meetings as necessary• Ensure office supplies are maintained, placing orders when necessary.

Receptionist/Office Assistant We are offering a short term contract employment opportunity for a Receptionist/Office Assistant in the property management industry located in New York. In this role, you will be the first point of contact for our office, handling various administrative duties in a detail oriented environment. Responsibilities: • Manage incoming phone calls and provide necessary information • Welcome and assist visitors in a detail oriented manner • Sort and distribute incoming mail and packages • Schedule appointments and coordinate meetings • Address and resolve tenant inquiries and issues efficiently • Maintain and organize office supplies • Assist in the preparation and maintenance of records, correspondence, and files • Utilize Microsoft Office tools to perform administrative tasks • Perform other duties as assigned to ensure smooth office operations.

Executive Assistant We are offering a long-term contract employment opportunity for an Events Assistant in the Education-University industry in Piscataway, New Jersey, United States. The role requires a highly organized and detail-oriented individual who will assist in the planning, management, and execution of various tasks and responsibilities. Responsibilities:• Facilitate the planning, organization, and execution of events including logistics and materials preparations.• Manage and coordinate food vendors during events.• Handle community inquiries via email and phone professionally and promptly.• Maintain and manage departmental databases using Microsoft Excel.• Assist in the production of the monthly Campus & Community e-newsletter.• Oversee the inventory for event promotional materials.• Prepare and schedule social media posts for events and community programs.• Support commercial filming requests and monitoring.• Aid in the coordination of diverse programs such as the Rutgers Senior Citizen Audit Program.• Provide general administrative support as needed.

Administrative Assistant We are on the lookout for a meticulous Administrative Assistant to join our team in Flanders, New Jersey, 07836, United States. In this role, you will be handling vendor communication, maintaining a clean workspace, and managing financial records on a daily basis. This position provides a short term contract employment opportunity within our industry. Responsibilities: • Communicate effectively with vendors and promptly respond to inquiries • Ensure the workspace is always clean and organized • Keep track of financial records by posting open items in CDK to the relevant GL accounts daily • Generate and manage files of printed reports • Scan and file original documents and invoices into CDK • Handle customer service duties, including answering inbound and outbound calls • Ensure accurate data entry and email correspondence • Schedule appointments as necessary • Proficiently use Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant. Your key responsibilities will involve answering inbound calls, providing excellent customer service, and maintaining accurate records. This role requires a high level of organization and attention to detail. Responsibilities:• Handle inbound and outbound calls professionally and efficiently• Offer exceptional customer service to all clients• Accurately enter data into our system and maintain customer records• Respond to email correspondences promptly• Provide support for admissions processes• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to complete tasks effectively• Schedule appointments as necessary

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in the Parsippany, NJ area. This role is integral to our operations, requiring the individual to provide administrative support, manage the CEO's calendar, and handle internal and external communications efficiently and professionally. As an Executive Assistant, you will be the main point of contact for all matters related to the CEO. Responsibilities:• Efficiently manage the CEO's active schedule, ensuring all appointments and meetings are timely and well-coordinated.• Handle administrative duties for the CEO, including preparing correspondence and completing expense reports.• Arrange detailed travel plans for the executive team, including itineraries and meeting documents.• Coordinate logistics for high-level meetings within the organization and with external parties.• Handle confidential materials and correspondence with utmost discretion.• Act as the CEO's gatekeeper, managing requests from colleagues and clients for resources, information, and decision follow-ups.• Delegate tasks and information requests to other employees, ensuring follow-ups are completed.• Record and distribute minutes from executive and other meetings, tracking and following up on open items.• Maintain organized files of reference materials for projects or clients as needed.• Answer and screen incoming calls, initiating outgoing calls as requested.• Keep the CEO updated on all activities, correspondence, and upcoming deadlines.• Uphold our brand's core values, approach, and high standards of excellence in all client, media, and public interactions.

Executive Assistant OverviewWe are seeking highly organized and detail-oriented Contract Executive Assistants to support executives and leadership teams across a variety of industries. This role is ideal for individuals with advanced administrative skills, the ability to adapt quickly to new environments, and a commitment to delivering exceptional results.Primary ResponsibilitiesDay-to-day tasks may vary depending on the assignment and employer needs but typically include:<ol><li>Calendar and Schedule Management</li></ol><ul><li>Efficiently organize and manage executive calendars, including scheduling meetings, appointments, and travel </li><li>Proactively resolve scheduling conflicts and anticipate upcoming needs.</li></ul><ol><li>Communication Support</li></ol><ul><li>Act as a primary point of contact for communications, managing emails, phone calls, and correspondence.</li><li>Draft and edit emails, memos, reports, and presentations with accuracy and professionalism.</li></ul><ol><li>Travel Coordination</li></ol><ul><li>Arrange domestic and international travel itineraries, including flights, hotel bookings, transportation, and meeting logistics.</li></ul><ol><li>Document Preparation and Management</li></ol><ul><li>Prepare meeting agendas, compile information for reports, and create high-quality presentation materials.</li><li>Organize and maintain confidential files and records in electronic and hard copy formats.</li></ul><ol><li>Relationship Management</li></ol><ul><li>Serve as a liaison between executives, internal teams, and external stakeholders to ensure clear communication and the smooth execution of objectives.</li></ul><ol><li>Event Planning</li></ol><ul><li>Coordinate and execute special projects or events as requested, such as corporate meetings, team-building activities, or off-site engagements.</li></ul>

Administrative Assistant 1 Job Description: Administrative Assistant Location: 19154 Zip Code Area Employment Type: Temporary to Hire Opportunity A rapidly growing organization in the 19154 zip code area is seeking an Administrative Assistant to join their team in a potential temporary-to-hire role. This position will begin immediately and offers an exciting opportunity to support high-level administrative operations within a dynamic team environment. Key Responsibilities: Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks. Prepare professional documents, such as invoices, reports, memos, letters, financial statements, and other relevant materials. File and retrieve corporate records, documents, and reports to ensure seamless data organization and accessibility. Open, sort, and distribute incoming correspondence, including faxes and emails. Draft responses to routine inquiries and correspondence as needed. Required Skills: Excellent verbal and written communication skills essential for effective collaboration with internal and external stakeholders. Strong organizational and multitasking abilities to handle varied tasks efficiently. Customer service and interpersonal skills to foster productive office relationships. Ability to work independently, prioritize tasks, and maintain confidentiality regarding sensitive information. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Education and Experience: Education: High school diploma or GED required. Experience: 0–2 years of relevant administrative experience. This is an exciting chance to join a growing organization dedicated to employee success and professional growth. If you’re organized and thrive in a fast-paced environment, this position could be the perfect fit for you! For immediate consideration please call CHristine at 215-244-1870, or send your updated resume to christine.macmahon@roberthalf com. Thank you!

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Executive Assistant We are offering a temporary to permanent employment opportunity in the education sector in New York. The role is for an Executive Assistant who will support key personnel within the organization. Responsibilities: • Assist the CEO with scheduling and organization using tools like Microsoft Outlook and Google Calendar• Facilitate communication between the CEO and other team members• Organize and manage digital files in systems like Google Drive and Google Docs• Prepare and coordinate virtual meetings using platforms such as Zoom• Record and distribute minutes from meetings• Manage and handle confidential information with discretion• Coordinate and manage complex travel arrangements and itineraries• Handle inquiries directed towards the CEO and provide prompt responses• Maintain an efficient flow of information between all levels of the organization• Perform other administrative duties as needed to support the CEO.

Executive Assistant We are on the search for an Executive Assistant in the Healthcare/NHS industry, situated in NEW YORK, New York, United States. This role offers a long term contract employment opportunity, providing key administrative support to our team. Responsibilities: • Manage and coordinate travel arrangements using Concur. • Maintain an accurate and efficient system for calendar management. • Provide support in setting up and managing Cisco Webex Meetings. • Ensure effective communication within and outside the team. • Handle and organize conference calls efficiently. • Draft and manage correspondence effectively. • Use CRM to maintain accurate customer records. • Process customer inquiries and resolve them in a timely manner. • Utilize the Kronos Timekeeping System and ADP - Financial Services for relevant tasks. • Provide agenda support for meetings and events.